City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 5:30 O’CLOCK P.M. February 12, 2008 HELD AT THE PAOLA PUBLIC WORKS BUILDING 29370 Old KC Road in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville, Council Members Pritchard, Dial, Rowlett, and Hamilton. Council Members absent: None. Also present: Manager Wieland, Clerk Droste, Attorney Tetwiler, Police Chief Smail, Public Works Director Bieker, Planner Givens, Chamber of Commerce Director Carol Everhart, Brian McCauley with the Miami County Republic, and others. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Dial, Rowlett, and Hamilton were all present. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS No one addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meetings of January 22, 2008. b. Approval of Salary Ordinance number 08-02. c. Approval of Appropriation Ordinance No. 622. Councilmember Dial questioned the expenditures to Mad Science for a dry ice workshop and to Walmart for Valentines Day decorations. Clerk Droste reported that the expenditures to Mad Science were for programming for the Library and the decorations were for City Hall. Councilmember Pritchard made a motion to approve the Consent Agenda and authorize the Mayor to sign. Councilmember Dial seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5a – Consider approval of pay estimate 2 for the Paola Justice Center. Paola City Council Minutes – February 12, 2008 Page 1 Manager Wieland presented the second pay request from Altmar for the construction of the Paola Justice Center. He explained that due to the weather, much of the request includes stored materials. Councilmember Dial made a motion to approve pay estimate 2 in the amount of $97,479.00 to Altmar Inc. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5b - Consider the approval of the purchase of equipment for the Public Works Department. Manager Wieland presented a request to purchase a 1999 Vac-Con Truck, a 2005 Hamm 54” vibrating packer and 1979 John Deere 570A road grader. The need for this equipment was discussed at the last Council Work Study Session. Councilmember Rowlett asked if the purchase of this equipment was included in the current budget. Manager Wieland indicated that the down payment was budgeted for 2008 and payments would be budgeted in future years. The purchase of the equipment would be contingent upon receiving acceptable bids for lease financing for 3 years. After discussion, Councilmember Hamilton made a motion to approve the purchase of a 1999 Vac-Con Sewer Truck in the amount of $70,000; a 2005 Hamm 54” Packer in the amount of $38,939; and a 1979 John Deere 570A Road Grader in the amount of $41,641; all subject to obtaining satisfactory lease financing. Councilmember Rowlett seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5c – Consider an Ordinance rescinding Ordinance No 2923 providing for the codification of the Municipal Code Book by the League of Kansas Municipalities. Manager Wieland presented an ordinance that rescinds a previous ordinance authorizing the codification of the City Code Book by the League of Kansas Municipalities. This ordinance formalizes the action that the Governing Body took at their last meeting to terminate the agreement with the League for this service. Councilmember Pritchard made a motion to approve AN ORDINANCE RESCINDING ORDINANCE NO 2923 AUTHORIZING AND PROVIDING FOR THE CODIFICATION OF THE GENERAL ORDINANCES OF THE CITY OF PAOLA, KANSAS, AND THE PUBLICATION OF SUCH CODIFICATION IN LOOSELEAF BOOK FORM. Councilmember Dial seconded the motion and all voted aye. The motion passed 4 to 0. Clerk Droste assigned number 2967 to the ordinance. Agenda Item 5d – Consider approval of expenditure from the Transient Guest Tax Fund. Manager Wieland presented a request to pay $800 toward the expenses for Carol Everhart of the Paola Chamber of Commerce to attend the Kansas Sampler Festival from the Transient Guest Tax Fund. Paola City Council Minutes – February 12, 2008 Page 2 After discussing the request, Councilmember Pritchard made a motion to approve an expenditure of $800.00 from the Transient Guest Tax Fund for expenses related to attending the Kansas Sampler Festival. Councilmember Dial seconded the motion and all voted aye. The motion passed 4 to 0. Agenda Item 5e – Report from Carol Everhart from the Paola Chamber of Commerce on Economic Development. Carol Everhart, Director of the Paola Chamber of Commerce, presented a financial report and a report on prospects for economic development for calendar year 2007. She also reported that the Paola Economic Development Alliance met on January 29th and it was attended by 18 interested business leaders. The group reviewed the BREESE survey results and discussed workforce education and recruitment. At the next meeting, targeted industries will be discussed with tactics on recruiting these businesses to Paola. She reported that there are 7 new businesses that have opened on the Square recently: Chester’s Clock Repair & Antiques, Alan’s Tires, Jennifer’s Variety Store, Silver Street Skate & Apparel, Tre Serellas, an Orthodontist’s office, and Long Horns & Lace. There is now only two empty buildings downtown. Carol Everhart mentioned that she has not had any success in finding someone with the equipment to install the message boards on the highway billboards. Ideas were discussed to resolve this situation. On February 28th, the City Manager, Planner and Chamber Director will attend the Kansas Main Street Program workshop. Carol Everhart presented a listing of classes that will be offered through the Chamber of Commerce that are free to the public. Agenda Item 6 - NEW BUSINESS City Attorney reported that he was working with an ad-hoc group to light the water tower at night for special occasions. More information will follow. Clerk Droste presented the 2007 claims experience for workers compensation for the City. He reported that claims incurred for 2007 totaled $8,384.71 as compared to $12,146.29 in 2006 and $100,362.14 in 2005. Clerk Droste presented a summary of sales tax revenues through January of 2007. He reported that collections were at a record high at $194,641. Public Works Director Bieker thanked the Council for authorizing the purchase of the equipment for the Public Works Department. Paola City Council Minutes – February 12, 2008 Page 3 Manager Wieland reported that he met with Fire Chief Martin regarding amendments to the new Fire Station plans and specifications. They will meet with the architect to incorporate changes and consider bid alternatives for the project. Manager Wieland reported that he would like to plan a planning retreat to be held in March. He asked the Council to check their weekend calendars in March and let him know which dates would work best. Councilmember Hamilton congratulated Brian McCauley on his recent promotion at the newspaper. Councilmember Rowlett asked about the status of the north sewer shed study. Public Works Director Bieker reported that staff is working on an additional proposal that will be presented to the Council soon. Councilmember Pritchard reported that he attended the Intergovernmental Meeting this morning at Osawatomie. He reported that the Northland Development was discussed. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Dial made a motion to adjourn the meeting. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – February 12, 2008 Page 4