City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. March 8, 2011 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden. Council Members absent: None. Also present: City Manager Wieland, City Clerk Droste, City Planner Gotfredson, Public Works Director Browning, Police Chief Smail, Leigh House, Daniel Yarnell, David Yarnell, Richard Lentz, and Jesse Kratz from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden were all present. No one was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one else addressed the Council. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of February 22, 2011. b. Approval of Salary Ordinance 11-04. c. Approval of Appropriation Ordinance No 697. d. Approval of the Journal Entries Report for February, 2011. e. Approval of the Pledged Securities Report for February, 2011. f. Approval of a Leak Allowance for 609 E Shawnee. Councilmember Minden made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Paola City Council Minutes – March 8, 2011 Page 1 Agenda Item 5a - Consider approval a Resolution amending the Water Leak Allowance Policy. Clerk Droste presented a Resolution amending the Water Leak Allowance Policy. The policy would be changed to include the following: 1) A minimum of 10,000 gallons of water would be the responsibility of the property owner. 2) A maximum adjustment of 75,000 gallons of water would be made for any leak. After a discussion, Councilmember Pritchard made a motion to approve A RESOLUTION REPEALING RESOLUTION NO 2009-012 AND AMENDING THE WATER LEAK ALLOWANCE POLICY FOR THE CITY OF PAOLA, KANSAS. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0 and the Resolution was assigned No 2011-002. Agenda Item 5b – Consider renewal of the City’s liability/property/auto insurance policies. Manager Wieland presented a proposal from EMC Insurance Companies through Elliott Insurance Group for the renewal of the City’s insurance policies. The new total premium amounts to $88,060.00 as compared to $86,182.00 which represents an increase of $1,878.00 or 2.17%. Manager Wieland explained that the majority of the increase was due to an increase in the insured valuation for the Paola Fire Station. After additional discussion, Councilmember Pritchard made a motion to approve the renewal of the City’s liability/property/auto insurance policies through EMC Insurance Companies in the amount of $88,060.00. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5c – Consider a proposal to modify the traffic signals at the intersection of Hospital Drive and Baptiste Drive. Manager Wieland presented a proposal from J Warren Company to modify the traffic signals at the intersection as Hospital and Baptiste Drives to allow for “protected / permissive left turn signal”. Public Works Director Browning reported that this would allow a left turn in the same manner as the traffic signal for northbound traffic at the intersection of North Pearl/Silver Street and Baptiste Drive. After a discussion, Councilmember Pritchard made a motion to approve a proposal from J Warren Company, Inc. in the amount of $3,025.00 to modify the traffic signals at the intersection of Hospital Drive and Baptiste Drive. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0. Agenda Item 5d – Consider approval an Ordinance amending sewer rates. Paola City Council Minutes – March 8, 2011 Page 2 Manager Wieland reported that during the preparation of the 2011 Budget, it was estimated that sewer rates would need to be adjusted by $0.56 per month on the base rate and $0.03 on the volume charge to meet operational expenses. He reported that as a result of cost saving measures implemented in 2010, staff is recommending that only the $0.03 increase in the volume charge be adopted. Manager Wieland indicated that on a typical sewer bill for a residential unit using an average of 6,000 gallons of water per month, the increase would amount to $1.80 per month. After additional discussion, Councilmember Rowlett made a motion to approve AN ORDINANCE AMENDING TITLE VII. UTILITIES, CHAPTER 715: SEWERS, ARTICLE IV. RATES AND CHARGES FOR WASTEWATER TREATMENT USERS, SECTION 715.240: SCHEDULE OF CHARGES, OF THE MUNICIPAL CODE OF THE CITY OF PAOLA, KANSAS. The motion was seconded by Councilmember Pritchard and all voted aye. The motion passed 4 to 0 and the Ordinance was assigned No 3030. Agenda Item 5e – Consider an application for a Street Closure Permit for the “Strides for a Find” 5k Run/Walk at Lake Miola. Clerk Droste presented a request for a Street Closure Permit for the “Strides for a Find” 5k Run/Walk at Lake Miola on May 14, 2011. He reported that the event is a fund raising event to benefit research for Sudden Infant Death Syndrome. The event will take place on West Lake Miola Drive. After discussion, Councilmember Pritchard made a motion to approve a Street Closure Permit for the “Strides for a Find” 5k Run/Walk at Lake Miola on May 14, 2011. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0. Agenda Item 5f – Consider a request to waive a Sign Permit Fee. Manager Wieland presented a request from the Paola Senior Center to waive the fee for a sign permit. He indicated that since the Senior Center is funded by local tax dollars, the Council has waived this fee in the past. Councilmember Wilhoite made a motion to approve the waiver of the Sign Permit Fee in the amount of $25.00 for the Paola Senior Center. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS Manager Wieland reported that the Intergovernmental Meeting was held at the Paola Community Center early this morning. He reported that Director Chad Myers gave a program explaining the history and use of the Center. Manager Wieland reported that the 2010 US Census information for Miami County has been released. The population for all of Miami County increased by 15.6% while Paola increased 11.8%, Osawatomie decreased -4.3%, Louisburg increased 67.5%, Fontana increased 50.3%, Paola City Council Minutes – March 8, 2011 Page 3 and the portion of Spring Hill that is in Miami County increased 436%. He also noted that 92.6% of the increase for Miami County was due to the increased population in the cities. Councilmember Minden asked if the parking on East Wea Street near the intersection of Hospital Drive could be reviewed. He noted that there are often vehicles parked on both sides of the street that create challenges for motorists. Manager Wieland indicated that this issue would be reviewed by the Police and Public Works Departments. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Wilhoite made a motion to adjourn. Councilmember Pritchard seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – March 8, 2011 Page 4