City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. March 22, 2011 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Councilmembers present: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden. Council Members absent: None. Also present: City Manager Wieland, City Clerk Droste, City Planner Gotfredson, Public Works Director Browning, Police Chief Smail, Leigh House, Richard Lentz, Chad Myers, Betty Kern, Carol Everhart with the Paola Chamber of Commerce, and Jesse Kratz from the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, Rowlett, and Minden were all present. No one was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. Chad Myers, Director of the Paola Community Center, addressed the Council regarding upcoming events at the Community Center. “Murder by Natural Causes” will be performed on March 25th and 26th at 7:00 pm with tickets available at Price Chopper for $8.00. Also, “Three Redneck Tenors, A New Musical Adventure” will be performing at the Community Center on April 16th at 7:00 pm with tickets available at Price Chopper for $15.00. Agenda Item 4 - CONSENT AGENDA a. Approval of minutes of the meeting of March 8, 2011. b. Approval of Salary Ordinance 11-05. c. Approval of Appropriation Ordinance No 698. d. Approval of a Leak Allowance for 8 E Ottawa. Paola City Council Minutes – March 22, 2011 Page 1 Councilmember Minden made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5 - REPORTS OF OFFICERS, BOARDS AND COMMITTEES Agenda Item 5a – Economic Development Report from Carol Everhart, Paola Chamber of Commerce. Carol Everhart, Director of the Paola Chamber of Commerce, presented her annual report of economic development activities. Her report included a brief history of the City’s relationship with the Chamber of Commerce relating to economic development activities. She reported that during 2010 26 new businesses were opened in Paola and went on to review improvements in signage as well as the downtown improvements that were accomplished through the generosity of Mr. and Mrs. Jackson Goss. Another noted accomplishment was a $20,000 donation, from a Paola business, to the Rural Business Development Tax Credit Foundation to provide financial assistance to local businesses. Other accomplishments were noted and discussed. Mayor Stuteville thanked Mrs. Everhart for her hard work and all that she and the Chamber of Commerce have done for the City of Paola. Councilmember Rowlett stated that the benefits from economic development efforts can take years to realize, and he thanked Mrs. Everhart for all of her efforts. Carol Everhart announced that Jason Camis, the new Director of the Paola Chamber of Commerce, will begin his new duties on Thursday, March 24th and there will be a welcome reception on Friday, March 25th at 10:00 am at Molly’s Table. Agenda Item 5b – Consider approval an Ordinance amending Liquor Licenses to comply with new State Statutes. Manager Wieland presented an Ordinance amending City liquor licensing to comply with recent changes in State Statutes. He reported that the term for liquor licenses will be changed from one year to two years. License fees would remain at $250.00 per year. After a discussion, Councilmember Pritchard made a motion to approve AN ORDINANCE AMENDING TITLE VI. BUSINESS AND OCCUPATION, CHAPTER 600: ALCOHOLIC BEVERAGES, OF THE MUNICIPAL CODE OF THE CITY OF PAOLA, KANSAS. The motion was seconded by Councilmember Minden. Councilmembers Pritchard, Rowlett, and Minden voted aye and Councilmember Wilhoite voted nay. The motion passed 3 to 1 and the Ordinance was assigned No. 3031. Agenda Item 5c – Consider approval of the renewal of a Retail Liquor License for In Good Spirits. Councilmember Rowlett made a motion to approve the renewal of a Retail Liquor License for In Good Spirits at 1001 N Pearl. The motion was seconded by Councilmember Minden. Paola City Council Minutes – March 22, 2011 Page 2 Councilmembers Pritchard, Rowlett, and Minden voted aye and Councilmember Wilhoite voted nay. The motion passed 3 to 1. Agenda Item 5d – Consider an application for a Street Closure Permit for the “Community Freecycle Day” at the Paola United Methodist Church. Manager Wieland presented an application from the Paola United Methodist Church to close Mission Street between Pearl and Silver Streets. He explained that a “freecycle” event is similar to a garage sale where items are either given away, traded, or bartered. After discussion, Councilmember Pritchard made a motion to approve a Street Closure Permit for Mission Street for the “Community Freecycle Day” sponsored by the Paola United Methodist Church on May 14, 2011. The motion was seconded by Councilmember Minden and all voted aye. The motion passed 4 to 0. Agenda Item 5e – Consider approval of a proposal for the relining of sewer main lines. Manager Wieland reported that at the last work study meeting, the Council discussed the need to repair some of the older sewer mains in town. The sewer mains that are in need of repair are located in the alley between Ottawa and Chippewa Streets from Oak to Agate Streets and in the alley between Osage and Ottawa Streets from Castle to Maple Streets. Proposals were solicited to re-line the existing sewer lines and include pipeline cleaning, bypass pumping as needed for dry weather flow, CIPP Installation, service line connection reinstatement, CCTV Acceptance Inspection, all traffic control. Bids were received from SAK Construction in the amount of $35,510.00 and from Insituform Technologies in the amount of $32,757.50. Public Works Director Browning reported that to dig the sewer main up and re-lay new 8” PVC Sewer Main with all new service connections would cost at least $75,000.00. After further discussion, Councilmember Minden made a motion to approve the proposal from Insituform Technologies in the amount of $32,757.50 to be paid from the Sewer Fund to reline sewer main lines in the alley between Ottawa and Chippewa Streets from Oak to Agate Streets and in the alley between Osage and Ottawa Streets from Castle to Maple Streets. The motion was seconded by Councilmember Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS Public Works Director Browning reported that the annual Spring Clean Up is scheduled for Saturday, April 16th. This year electronic devices such as televisions and computers will be picked up. Manager Wieland stated that lawn waste and regular household trash will not be picked up as part of the Spring Clean Up. He reported that the volume of lawn waste at the Public Works is starting to overwhelm our facility and our budget. He stated that the staff is looking into Paola City Council Minutes – March 22, 2011 Page 3 establishing our own composting site to accommodate the volumes of yard waste that we are receiving. Manager Wieland reported that in the 4th quarter of 2010, a total of 50.8 tons of recycling was collected with the new curbside recycling program. In the 1st quarter of 2011 with one collection remaining, a total of 52.3 tons has already been collected. It is estimated that at least 60% of residents are participating in curbside recycling. Manager Wieland reported that he has been in contact with the Kansas Department of Transportation to see if Iron Street would qualify for an economic development grant to rebuild the street and create a truck route to serve Taylor Forge and other businesses in the area. Public Works Director Browning reported that the City had finally received a refund from KDOT for an overpayment for the Baptiste Drive reconstruction project that was completed in 2008. The overpayment of $93,007.26 was deposited back into the CIP Fund. Councilmember Minden thanked Carol Everhart for her service to the Paola Chamber of Commerce and to the City of Paola. Councilmember Minden asked about changing the No Parking restrictions on Wea Street near Hospital Drive. Public Works Director Browning reported that he has completed his review and the issue should be on the agenda at the next meeting. Councilmember Minden asked about a plan to put additional gravel and to fill pot holes in alleys. Public Works Director Browning reported that crews are currently driving all of the alleys in town and applying gravel as needed. Agenda Item 7 – ADJOURNMENT. With no additional business to come before the Council, Councilmember Wilhoite made a motion to adjourn. Councilmember Rowlett seconded the motion and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: (seal) ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – March 22, 2011 Page 4