City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. July 8, 2014 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, and Aaron Nickelson. Council Members absent: Leigh House. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, Public Works Director Craig Browning, Police Chief Dave Smail, City Planner Mike Gotfredson, Gabe Pfefferkorn, Nick Hartig, Natalie Hartig, Richard Lentz, and Brian McCauley with the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, and Nickelson were all present. Council Member House was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS: Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. Nick Hartig with Boy Scout Troop 100 introduced himself and indicated that he was in attendance to complete the requirements for the Citizenship in the Community Merit Badge. No one else addressed the Council. Agenda Item 4 - CONSENT AGENDA: a. Approval of minutes of the regular meeting of June 24, 2014. b. Approval of Salary Ordinance 14-14 and 14-15. c. Approval of Appropriation Ordinance No 780. d. Approval of the Journal Entries Report for June, 2014. e. Approval of the Pledged Securities Report for June, 2014. f. Approval of a leak allowance for 24039 Augusta Court in the amount of $228.15. Council Member Pritchard made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – July 8, 2014 Page 1 Agenda Item 5 – REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Agenda Item 5a – Consider a Street Closure Application The Run for the Stars 5K Fun Run. Clerk Droste presented a request for a street closure to accommodate the Run for the Stars 5K Fun Run on October 11th. The run will start at the Lakemary Campus, go south on Hospital Drive, then west on Osage Street to Wallace Park Drive and return along the same route. After additional discussion, Council Member Wilhoite made a motion to approve the Street Closure Application for the Lakemary Center “Run for the Stars 5K Fun Run” on October 11th as presented. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 3 to 0. Agenda Item 5b – Consider a Real Estate Contract with Pfefferkorn & Baldridge Engineering, LLC. Manager Wieland requested that discussion on this item be deferred to the end of the agenda. Agenda Item 5c – Discussion regarding the Miami County 2014 Tax Foreclosure Sale. Clerk Droste reported that Miami County has scheduled a Tax Foreclosure Sale for August 19th. A total of 41 County properties were initially included in the publication for the sale, including 6 properties in Paola. A detailed listing of the properties was presented and reviewed. Agenda Item 5d – Discussion regarding 2015 Budget. Manager Wieland reported that the draft of the budget has been completed as presented at the last Work Study Meeting. He did present revisions to the Water Utility Budget based on the latest year to date revenues and expenditures. With the wetter than normal year, revenues were revised downward in anticipation of less demand for water for the remainder of the year. Based on the proposed budget, the City’s total mill levy would remain unchanged from 2014 as follows: 2014 2015 Fund: 01 – General Fund: 25.407 25.317 Fund: 02 – Library 4.703 4.825 Fund: 05 – Employee Benefits 6.282 6.250 Fund: 06 – Bond & Interest 6.929 6.929 Total Mill Levy 43.321 43.321 At the next meeting, the City Council will set the dollar limit for the 2015 Budget and set the date for the public hearing for the adoption of the 2015 Budget. Paola City Council Minutes – July 8, 2014 Page 2 Agenda Item 5b – Consider a Real Estate Contract with Pfefferkorn & Baldridge Engineering, LLC. Manager Wieland presented a real estate contract with Pfefferkorn & Baldridge Engineering, LLC for the sale of Lot 7 in the Paola Industrial Park. The details of the transaction are similar to other tracts sold in the park and include:  Sales price of $10.00.  Buyer to pay for survey, preparation of any required easements, title insurance, and the preparation of deeds.  Buyer to waive all rights to oppose any future benefit district for improvements.  City to grant a 5 year tax abatement starting at 100% and declining by 20% each year.  Miami County Economic Development to provide a $10,000 grant to assist the Buyer with permit and utility construction costs.  Buyer to execute a deed back to the City to be held in escrow in the event that the Buyer does not begin construction within 1 year. After additional discussion, Council Member Pritchard made a motion to approve a Real Estate Contract with Pfefferkorn & Baldridge Engineering, LLC for Lot 7 in the Paola Industrial Park and authorize the Mayor to sign. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 3 to 0. Mr. Gabe Pfefferknorn thanked the City Council and stated that he was honored to have his business in Paola and is proud to be here. Agenda Item 6 – NEW BUSINESS Public Works Director Browning reported that his crews have been dealing with the aftermath of last night’s the storm. He also reported that the asphalt and micro-paving projects were completed last week and pavement marking will begin this week. Manager Wieland reported that Public Works crews will pick up tree limbs and branches on Tuesday and Wednesday, July 15th and 16th. This will give residents the coming weekend to clean up the storm debris. Manager Wieland reported on the house fire on Valley Drive. He indicated that the probable cause of the fire was a lightning strike and the complimented the Fire Department for their efforts in containing the fire. He also complimented the Police Department and the Public Works Department for their efforts in providing support to the Fire Department during the emergency. Manager Wieland reported that he will meet with the Fire Chief, Police Chief and Public Works Director to review the procedures and protocols during emergency situations. This review process helps to improve the City’s responsiveness and effectiveness. Paola City Council Minutes – July 8, 2014 Page 3 Agenda Item 9 – ADJOURNMENT With no additional business to come before the Council, Council Member Wilhoite made a motion to adjourn. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – July 8, 2014 Page 4