City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. July 22, 2014 HELD AT THE PAOLA JUSTICE CENTER 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, Leigh House, and Aaron Nickelson. Council Members absent: None. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, Public Works Director Craig Browning, Police Chief Dave Smail, City Planner Mike Gotfredson, Bruce Hartig. Aidan Hartig, Lee Mott, Matt Klinker, Scott Klinker, Richard Lentz, and Brian McCauley with the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Nickelson were all present. No one was absent. Mayor Stuteville announced that there was an amended agenda to include one additional item to the Consent Agenda: Agenda Item 4-e – Approval of the renewal of a Drinking Establishment License for Casa Grande, LLC. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS: Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. City Attorney Lee Tetwiler introduced two law students from the eastern European country of Moldova which is located between Romania to its west and Ukraine to its north, east and south. The students introduced themselves and stated that they were visiting the United States to study the American legal system. Aidan Hartig with Boy Scout Troop 100 and Scott Klinkler with Boy Scout Troop 240 introduced themselves and indicated that they were in attendance to complete the requirements for the Communications Merit Badge. No one else addressed the Council. Paola City Council Minutes – July 22, 2014 Page 1 Agenda Item 4 - CONSENT AGENDA: a. Approval of minutes of the regular meeting of July 8, 2014. b. Approval of Salary Ordinance 14-16. c. Approval of Appropriation Ordinance No 781. d. Approval of a request from USD 368 to waive building permit fees in the amount of $939.75. e. Approval of the renewal of a Drinking Establishment License for Casa Grande, LLC. Council Member Nickelson made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 5 – REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Agenda Item 5a – Report from the Roots Festival Committee. Lee Mott, President of the Paola Roots Festival Committee, addressed the Council regarding the upcoming Roots Festival. He reported that this is the 25th year for the festival which will be held on August 22rd and 23rd. On Friday evening, the featured band will be Trampled Under Foot and on Saturday evening The Mavericks will be the headline act. The festival also is the home of the East Central Kansas BBQ Contest. Single day admission for the festival is $15 and children 10 and under are free. Mr. Mott reported that the budget for this year’s festival is nearly $100,000 and the entire event is run by more than 200 volunteers. He acknowledged all of the individuals who help organize the event every year. He also thanked the Public Works Department and the Police Department for all of their help and support. The Roots Festival Committee is again requesting support from the City for the following: 1) Close the streets around the Park Square beginning at 9:00 pm on Thursday, August 22nd. 2) Place “No Parking” signs for traffic redirected to Piankishaw, Gold and Miami Streets. 3) City Police presence equivalent to last year’s festival. 4) Trash barrels, picnic tables, and barricades with delivery and pick up by city workers. 5) Request waiver of any fees associated with the use of the Park Square. After additional discussion, Mr. Mott thanked the City for its support of the Roots Festival. Agenda Item 5b – Consider a Street Closure Application The Paola Roots Festival. Clerk Droste reported that the Roots Festival Committee has submitted all of the required applications for city permits for the 2014 festival, including the Temporary Street Closure Application. After additional discussion, Council Member Pritchard made a motion to approve the Street Closure Application for the Paola Roots Festival from August 21st through the 23rd as presented. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Paola City Council Minutes – July 22, 2014 Page 2 Agenda Item 5c – Consider a Street Closure Application The Midwest Meltdown Triathlon. Clerk Droste reported that the 6th annual Midwest Meltdown Triathlon will be held on August 10th. The organizers changed the date of the event to move it away from the same weekend as the Roots Festival. The events and route are the same as the previous 5 events. After additional discussion, Council Member Wilhoite made a motion to approve the Street Closure Application for The Midwest Meltdown Triathlon on August 10th as presented. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 5d – Consider the approval of Payment Request No 11 for the Library Addition and Renovation Project #2013-001 – Part A. Manager Wieland reported on the latest progress on the Library remodel and addition project. He indicated that the exterior improvements including the parking, sidewalks and landscaping changes were beginning to take shape. The mural in the Children’s room is nearing completion and many of the interior finishes are being installed. After additional discussion, Council Member Pritchard made a motion to approve payment request #11 from Legacy Contractors, LLC in the net amount of $47,263.00 for the Library addition and renovation project #2013-001-Part A. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 5e – Consider the approval of Payment Request No 7 for the Library Addition and Renovation Project #2013-001 – Part B. Pursuant to the previous discussion, Council Member House made a motion to approve payment request #7 from Legacy Contractors, LLC in the net amount of $19,934.00 for the Library addition and renovation project #2013-001-Part B. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5f – Consider the 2015 Budget Notice of Public Hearing to be set for August 12, 2014. Manager Wieland presented a summary of the proposed 2015 Budget in the amount of $14,586,042 including transfers. The 2015 Budget would include a mill levy at the same level as the 2014 Budget as follows: Mill Levy Fund 2014 2015 Change General Fund - Fund 01 25.407 25.317 -0.090 Library - Fund 02 4.703 4.825 0.122 Employee Benefits - Fund 05 6.282 6.250 -0.032 Bond & Interest - Fund 06 6.929 6.929 0.000 Total 43.321 43.321 0.000 Manager Wieland reported that mill levies for General Fund and Employee Benefits Fund decreased slightly, the Library Funds increased slightly, and the Bond and Interest Fund Paola City Council Minutes – July 22, 2014 Page 3 remained unchanged. Manager Wieland went on to report that the City did experience a slight increase of 0.513% in the total assessed valuation for 2015. This is the first year since 2009 that the City’s assessed valuation increased over the previous year. Manager Wieland also reviewed all of the budgeted funds. After presenting the summary of the 2015 Budget, Manager Wieland thanked the City Council for their input and City staff for their efforts in drafting the budget. After additional discussion, Council Member Nickelson made a motion to approve the proposed 2015 Budget for publication at $14,816,836 and set August 12, 2014 as the date for the budget public hearing. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 6 – NEW BUSINESS Clerk Droste reported that sales tax revenues for the month of June amounted to $200,729 bringing the year to date total to $1,352,118 which is 3.38% more than the same time period in 2013. Clerk Droste reminded the City Council that the Miami County Fair Parade is tomorrow evening beginning at 7:00 pm. He reported that New Century Dodge was kind enough to provide a new vehicle for the Council to drive in the parade. City Attorney Tetwiler commented on the experiences of the law students from Moldova. They are in Paola to study the American legal system, specifically our jury trials. He went on to explain the contrasts between their legal system and ours. Manager Wieland reported that the Memorandum of Understanding for the School Resource officer has been signed. Many compliments have been received on the florescent green crosswalk markings. Council Member Pritchard asked if the Public Works Department sprayed for weeds prior to installing the new trail. Public Works Director Browning indicated that they did, but some weeds are beginning to emerge. Agenda Item 9 – ADJOURNMENT With no additional business to come before the Council, Council Member Wilhoite made a motion to adjourn. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – July 22, 2014 Page 4