City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. February 24, 2015 Held in the Municipal Court Room at the Paola Justice Center 805 North Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, and Aaron Nickelson. Council Members absent: Council Member Leigh House. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, Public Works Director Craig Browning, Police Chief Dave Smail, City Planner Mike Gotfredson, and Brian McCauley with the Miami County Republic. Agenda Item 1 - CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. Agenda Item 2 - ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, and Nickelson were all present. Council Member House was absent. Agenda Item 3 - PETITIONS, REMONSTRANCES, AND COMMUNICATIONS: Mayor Stuteville asked the audience if anyone desired to address the Council about any issue that is not an agenda item. No one else addressed the Council. Agenda Item 4 - CONSENT AGENDA: a. Approval of minutes of the regular meeting of February 10, 2015. b. Approval of Salary Ordinance 15-04. c. Approval of Appropriation Ordinance No 797. d. Approval of a request from USD 368 to waive Building Permit Fees totaling $9,908.65. Council Member Wilhoite made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 3 to 0. Agenda Item 5 – REPORTS OF OFFICERS, BOARDS AND COMMITTEES: Paola City Council Minutes – February 24, 2015 Page 1 Agenda Item 5a – Consider accepting bids for surplus equipment from the Public Works Department. Public Works Director Browning reported that he would like to solicit sealed bids for the following surplus equipment:  2005 Grasshopper mower with 1,843 hours  2005 Grasshopper mower with 1,625 hours  2012 Grasshopper mid-mount mower with 435 hours  Fleet side truck box off of a 2004 Ford F-150  1998 GMC Street Utility Truck with 98,104 miles  2004 S300 Bobcat Skid Steer with 2,615 hours  2009 John Deere Skid Steer with 1,638 hours. He went on to explain that the mowers would be sold or traded in for credit and the proceeds used to purchase 2 new mowers. The two skid steer units would be replaced under the KC Bobcat Municipal Rollout Lease Program. Public Works Director Browning indicated that the purpose for soliciting bids for the equipment was to determine if it is more economical to sell the equipment outright or to trade it in on the purchase of the new equipment. After additional discussion, Council Member Pritchard made a motion to authorize the Public Works Director to solicit bids for the sale of surplus equipment as presented. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 3 to 0. Agenda Item 5b – Consider a Resolution of Support for Dean Development, LLC. City Planner Gotfredson reported that Dean Development, LLC is submitting an application to the Kansas Housing Resource Corporation for tax credits for a new senior housing project in Paola. Their application is for the construction of 42 apartment units at 900 N Hospital Drive that will be similar to the ones that were recently built near Lakemary Center. After additional discussion, Council Member Nickelson made a motion to approve A RESOLUTION OF SUPPORT FOR DEAN DEVELOPMENT, LLC TO CONSTRUCT FORTY-TWO HANDICAP ACCESSIBLE LIVING UNITS FOR LOWER INCOME ELDERLY CITIZENS OF PAOLA AND THE SURROUNDING AREA. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 3 to 0 and the Resolution was assigned number 2015-003. Agenda Item 5c – Consider approval of a Street Closure Application for the Norman Minden Auction. Clerk Droste presented an application from Norman Minden requesting the closure of the 200 Block of South Agate Street to accommodate an estate auction at his residence located at 102 East Shawnee on March 21st. After a discussion, Council Member Pritchard made a motion to approve the Street Closure Application for the 200 Block of South Agate Street on Saturday, March 21st from 8:00 am until 5:00 pm. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 3 to 0. Paola City Council Minutes – February 24, 2015 Page 2 Agenda Item 5d – Consider approval of disbursements from the Transient Guest Tax Fund. Manager Wieland reported that the Paola Convention and Tourism Committee met earlier today to review grant applications. The Committee made the following recommendations for each of the grant applications: Grant Applicant Grant Request Grant Recommendation Heartland Art Guild $1,000 $1,000 Miami County Antique Tractor Show $500 $500 Miami County Garden Tractor Pull $1,000 $500 Art & Wine Stroll $3,000 $2,000 Paola Car Show $3,000 $3,000 Harvest Festival $1,000 $1,000 Miami County Arts/Music in the Park $2,500 $2,000 Paola Pathways/5K $2,500 $2,750 Cornerstone Performing Arts (Tallgrass) $995 $500 Paola Community Center $3,000 $3,000 2015 Miami County Garden Tour $500 $500 Mico Velo Cycling Club/Tour de Vino $500 $500 Chamber of Commerce/KS Sampler $750 $750 Chamber of Commerce/KCRDA Membership $650 $0 Paola Tourism/TIAK $500 $500 Manager Wieland presented details of each event and an explanation of the Committee’s recommendation. Council Member Pritchard questioned the Music in the Park application and the Committee’s recommendation to approve a lower amount than requested. The event was discussed and Council Member Pritchard asked if the Council could approve a lower amount than recommended by the Committee. Manager Wieland reported that the Council could approve a different amount than the recommended amount. After additional discussion, Council Member Pritchard made a motion to approve the grant for Music in the Park in the amount of $1,500 and the remaining grants as recommended by the Paola Convention and Tourism Committee. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 3 to 0. Agenda Item 6 – NEW BUSINESS Clerk Droste reported that sales tax revenue for the month of February amounted to $218,255 bringing the year to date total to $422,914 which is 5.68% more than the same time period in 2014. Clerk Droste presented an invitation from Elliott Insurance Group to attend an open house for their new offices on Baptiste Drive. Manager Wieland reported that the Kansas Water Office will be hosting a Public Input Meeting for Setting Regional Water Supply Goals in Paola at the Paola Fire Station on Tuesday, March Paola City Council Minutes – February 24, 2015 Page 3 3rd beginning at 7:00 pm. Manager Wieland indicated that it is important for the Council to attend the meeting. He recommended that since the Council Work Study Meeting is normally held on that same date, our meeting could be moved up to 5:00 pm and then the Council could adjourn to attend the Public Input Meeting. The Council agreed. Manager Wieland reported that he will be in contact with USD 368 to schedule another joint meeting with our Council and the School Board. Manager Wieland reported on the Legislative Breakfast that was held at Holy Trinity School cafeteria this past Saturday. He summarized the discussions held with our State Representatives and Senators, including the City’s opposition to Senate Bill 171 concerning changes to local elections and Senate Bill 65 concerning concealed carry for public employees. Council Member Pritchard reported on his trip with the City Manager to Topeka for the Senate Committee hearing on Senate Bill 171. He stated that the effort was a waste of time because the hearing was obviously structured to favor the proponents of Senate Bill 171. Council Member Pritchard thanked the Police Department for their efforts in making arrests of those responsible for the recent acts of vandalism around town. Council Member Nickelson passed along a complaint about congested parking along Main Street. The issue was discussed in detail. Mayor Stuteville reported that she had received a complaint about vehicles driving around town with loud stereos. Agenda Item 7 – ADJOURNMENT With no additional business to come before the Council, Council Member Wilhoite made a motion to adjourn. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 3 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – February 24, 2015 Page 4