City Council

MINUTES OF THE COUNCIL MEETING OF THE CITY OF PAOLA, KANSAS 6:00 O’CLOCK P.M. December 13, 2016 Held in the Municipal Court Room at the Paola Justice Center 806 N Pearl Street in Paola The Governing Body of the City of Paola, Kansas, met with Mayor Stuteville presiding. Council Members present: Mayor Artie Stuteville and Council Members Jim Pritchard, Gee Gee Wilhoite, Leigh House, and Aaron Nickelson. Council Members absent: None. Also present: City Manager Jay Wieland, City Clerk Dan Droste, City Attorney Lee Tetwiler, Deputy Chief of Police Don Poore, Interim Public Works Director Kirk Rees, Human Resources Director Vicki Belt, and Brian McCauley from the Miami County Republic. CALL TO ORDER: The regular council meeting was called to order by Mayor Stuteville. ROLL CALL: Mayor Stuteville and Council Members Pritchard, Wilhoite, House, and Nickelson were all present. No one was absent. Agenda Item 1 - CONSENT AGENDA a. Approval of minutes of the meetings of November 22, 2016 b. Approval of Salary Ordinance 16-24 and 16-25. c. Approval of Appropriation Ordinance No 841. d. Approval of the Journal Entries Report for November, 2016. e. Approval of the Pledged Securities Report for November, 2016. f. Approval of the renewal of a Drinking Establishment License for Spudley’s at 2 Morningside Drive. g. Approval of the renewal of the Class “A” Private Club License for the VFW at 202 Delaware. h. Approval of the renewal of Cereal Malt Beverage Licenses for 2017: 1) Price Chopper at 309 N Hospital Drive – Off Premises 2) Casey’s General Store #1237 at 119 N Hospital Drive – Off Premises 3) Casey’s General Store #1337 at 404 S Silver Street – Off Premises 4) Darrel’s Last Resort at 807 S Silver Street – Off Premises and On Premises 5) BBQ Shack at 1613 E Peoria Street – On Premises 6) Emery’s Steak House at 16 W Peoria Street – On Premises 7) Pizza Hut at 816 N Pearl Street – On Premises 8) Walmart at 310 Hedge Lane – Off Premises 9) Fuel Expresso #13 at 1005 N Pearl Street – Off Premises Paola City Council Minutes – December 13, 2016 Page 1 Council Member Pritchard made a motion to approve the Consent Agenda as presented and authorize the Mayor to sign. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0. Agenda Item 2 - COMMENTS FROM THE PUBLIC No one addressed the Council. Agenda Item 3 - UNFINISHED BUSINESS – None. Agenda Item 4 – NEW BUSINESS Agenda Item 4a - Consider changes to the City’s Group Health Insurance Policies. Manager Wieland reported that when the City health insurance contract with United Health Care renewed in September, options were limited and expensive. Since that time, the City has been able to shop for new plans from other health insurance companies. Human Resources Director Belt reported that on Friday, December 9th, City Staff met with our insurance broker, Mike Keller with Gallagher & Associates who presented policy offerings from Blue Cross Blue Shield of Kansas, Aetna, and Humana. After reviewing all options, it is recommended that the City accept Blue Cross Blue Shield’s proposal which provides the following to the City and to employees:  Annual contract renewal on January 1st of each year.  Lower Physician office visit copays.  Lower Deductibles and Copayments  Lower Maximum Out of Pocket  Similar Drug Coverage  Lower premiums for Single Coverage and Employee/Spouse Coverage, and a slightly higher premium for Employee/Dependent and Employee/Family coverage. In addition, employees who have paid deductibles since September 1st under the United Health Care policies will receive credit under the new policies with Blue Cross Blue Shield of Kansas. After additional discussion, Council Member Wilhoite made a motion to approve the proposal to switch Group Health Insurance from United Health Care to Blue Cross and Blue Shield of Kansas effective January 1, 2017, as presented. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. Agenda Item 4b - Consider approval of the acquisition of a 2011 Vac-Con Sewer Maintenance Truck. Interim Public Works Director Rees reported that at the Work Study Meeting on December 6th, the City Council discussed the acquisition of a used Vac-Con Sewer Maintenance Truck. A used Vac-Com Sewer Maintenance Truck was located with only 5,665 miles on the vehicle Paola City Council Minutes – December 13, 2016 Page 2 and 960 hours of use on the equipment. The truck is offered by RED Municipal & Industrial Equipment in Kansas City for $185,000.00. An identically equipped new truck would cost approximately $335,000.00. After additional discussion, Council Member House made a approve the contract for the purchase of a 2011 Vac-Con V390LHA-0/100 mounted on a 2012 International 7400 chassis in the amount of $185,000.00. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 4c - Consider lease financing options and the approval of an Ordinance authorizing lease financing for the acquisition of a 2011 Vac-Con Sewer Maintenance Truck. City Clerk Droste presented bids from local banks for lease financing for the acquisition of the 2011 Vac-Con Sewer Maintenance Truck, as follows: Bank Rate Fee APR Terms Citizens State Bank 2.85% $0 2.85% Fixed Rate First Security Bank 2.95% $0 2.95% Fixed Rate Great Southern Bank 3.95% $0 3.95% Fixed Rate First Option Bank 4.425% $0 4.425% Fixed Rate Landmark National Bank No Bid Clerk Droste recommended that the financing bid from Citizens State Bank at 2.85% be accepted and that the Council adopt A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING THE EXECUTION OF A LEASE PURCHASE AGREEMENT. After a brief Discussion, Council Member Pritchard made a accept the bid from Citizens State Bank at a rate of 2.85% / 2.85% APR for a 30 month lease to finance the acquisition of 2011 Vac-Con V390LHA-0/100 mounted on a 2012 International 7400 chassis and approve A RESOLUTION OF THE CITY OF PAOLA, KANSAS, AUTHORIZING THE EXECUTION OF A LEASE PURCHASE AGREEMENT. The motion was seconded by Council Member Nickelson and all voted aye. The motion passed 4 to 0 and the Resolution was assigned number 2016-012. Agenda Item 4d - Consider approval of an agreement to supply Body Cameras for the Police Department. Manager Wieland reported that at the Work Study Meeting on December 6th, the City Council discussed the acquisition of body cameras for the Police Department. As was presented by Chief Jokerst, members of the Paola Police Department tested three different brands of body cameras over several months. After their evaluation, the Police Department is recommending the hardware and software offered by Taser International. Taser International will provide 20 body cameras, 2 spare body cameras, software, support and video file storage for 5 years in the amount of $31,411,86. The contract provides for a payment of $8,707.86 in the first year, with annual payments of $5,676.00 in years 2 through 5. Paola City Council Minutes – December 13, 2016 Page 3 Manager Wieland noted that body cameras are being used by Police Departments across the country to provide video evidence during a call. This video evidence can be useful in protecting both the public at large and Police Department Personnel. There has also been recent discussion in the Kansas Legislature that the use of body cameras by law enforcement agencies could become mandatory. After additional discussion, Council Member Wilhoite made a approve a five year agreement with Taser International to supply the Paola Police Department with 20 body cameras, 2 spare cameras, software, support and video file storage in the total amount of $31,411.86 payable as follows: $8,707.86 for the first year and $5,676.00 for years 2 through 5 of the agreement. The motion was seconded by Council Member House and all voted aye. The motion passed 4 to 0. Agenda Item 4e - Consider approval of a Christmas gifts to City employees. Council Member Pritchard made a approve Christmas gifts to City Employees in the amount of $60 each for employees and $30 each for student library aides, in the total amount of $6,030.00. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Manager Wieland requested that the Council consider awarding a half day of paid leave time for all employees on Friday December 23 as a reward for another very good year of workers compensation experience. After additional discussion, Councilmember Pritchard made a motion to award a half day of paid leave on Friday afternoon, December 23rd as presented. The motion was seconded by Council Member Wilhoite and all voted aye. The motion passed 4 to 0. Agenda Item 5 - COMMITTEE REPORTS There were no Committee Reports presented. Agenda Item 6 - STAFF REPORTS Clerk Droste reported that sales tax revenues for November amounted to $227,269 bringing the year-to-date total to $2,249,289 which is $33,285 more than the same time period last year. Clerk Droste presented a preliminary budget analysis summary for 2016. He reported that, in total, year-to-date revenues are $14,056,166 or 95.4% of the amended budget, and year-to-date expenditures are 10,389,375 or 89.1% of the amended budget. Interim Public Works Director Rees reported that the Public Works Department has been busy repair water main breaks due to the cold weather. He also thanked the Council for the purchase of the new Vac-Con Sewer Truck and for approving the new health insurance, Christmas gifts and bonus time off. Manager Wieland reminded the Council about the meeting with the County Commissioners regarding 5 acre building sites. The meeting is at 10:00 am tomorrow morning at the County Paola City Council Minutes – December 13, 2016 Page 4 Administration Building. He also presented an updated statement from City Planner Gotfredson which defends the position of the City of Paola regarding 5 acre tracts. Agenda Item 7 - MISCELLANEOUS MATTERS FROM THE COUNCIL Council Member Pritchard asked how the yard waste collection site worked this fall. Interim Public Works Director Rees reported that they experienced very few problems this year. Everyone exchanged holiday greetings. Agenda Item 8 - MISCELLANEOUS MATTERS FROM THE MAYOR There were no issues discussed by the Mayor. Agenda Item 9 – ADJOURNMENT With no additional business to come before the Council, Council Member Nickelson made a motion to adjourn. The motion was seconded by Council Member Pritchard and all voted aye. The motion passed 4 to 0. _________________________________ Artie Stuteville, Mayor ATTEST: [seal] ______________________________ Daniel G. Droste, City Clerk Paola City Council Minutes – December 13, 2016 Page 5