Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees October 22, 2012 A. Call to order: The meeting was called to order at 4 :30 p.m. 1. Roll call: A. Trustees present: Steve Kryger, Peggy Montgomery, Natalya Murphy, Paul Schroeder, Jacquelyn Wilson. B. Library staff present: Robin Clark C. There were no guests. 2. Director Clark verified the posting of the meeting notice 3. Trustee Schroeder verified that a copy of the open meetings act is posted in the meeting room 4. Correspondence: Director Clark shared a letter from James Cooper requesting a revision of the library card policy which requires patrons to present a valid library card to check out materials. Trustee Murphy noted that a motion had been brought forward earlier in the year to attempt to change the policy, but the motion did not pass. 5. There were no presentations B. Agenda 1. The agenda was approved 2. The Sept. 24, 2012 minutes were approved C. Finances 1. Finance report -A report of expenditures for the previous month was presented. 2. Approval of expenditures: $21,288 .45 . Motion: Murphy; second: Kryger. Roll vote: Kryger: yes, Montgomery: yes, Murphy: yes, Schroeder: yes, Wilson : .Motion carried. 3. Finance committee report: no report. D. Committee reports 1. Facilities committee - no issues other than what was listed in the Director's report. 2. Advocacy committee - no issues were presented for review, so there was no report. E. Staff reports 1. The Director's report was reviewed . Of specific note: the library is sending volunteers to the Sarpy Old Fashioned Christmas program, a fund raiser to be held at the La Vista library on December 1 from 9-12 . Trustees' evaluations of the Director's performance are due back to Paul Schroeder by November 19. 2. The Youth Services report was reviewed 3. The Information Systems report was reviewed 4. The Adult Services report was reviewed F. Friends of the Library report - no formal report. Transition is doing well, book store is doing well and making money. Book store staff is doing a great job of getting donated books into the store . There are about 20 tickets remaining for the quilt raffle. G. Old Business- Library Vision Statement: The board discussed possible directions for the library staff to take with crafting a vision statement. H. New Business 1. Strategic plan & 2014-15 priorities: The strategic plan was reviewed . Board recommendations: conduct community needs assessment in the same year as the space needs assessment so the results can be cross-referenced . Director Clark was informed that typically the facilities assessment comes before the community assessment. She will do more research and report back to the board to see if it makes sense to do these at the same time. Postpone technology plan development so it is current for our next accreditation cycle in three years. Remove RFID implementation due to the costs involved. 2. Space/community needs assessment - Director Clark reviewed the district growth map for Papillion-La Vista Schools and noted that the western area of the county will be the largest growth area . The board needs to start making plans now to ensure these new residents will receive a level of service consistent with Papillion's vision for the quality of life for its residents. I. Public participation - there was no public participation . J. Closed session - no closed session. K. Adjournment - Motion to adjourn : Wilson; second by Montgomery. Meeting adjourned at 5:42 p.m ..