Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, November 24, 2014 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on November 24, 2014 at 4:30 p.m. A. Call to order: The meeting wac:: called to order by President Paul Schroeder at 4:30 p.m. 1. Roll call: Present were Board members Steve Kryger, Susan McCalman (late), Paul Schroeder and Jackie Wilson. Also present were, Library Director, Robin Clark and Administrative Assistant, Wanda Butts. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: None B. Agenda 1. Approval of the Agenda: Motion: Kryger; Second: Wilson. Motion carried. Roll call vote: Kryger: yes, McCalman: yes, Schroeder: yes, Wilson: yes. Motion carried. 2. Approval of the October 27, 2014 meeting minutes: Motion: Kryger; Second: Wilson. Roll call vote: Kryger: yes, McCalman: yes, Schroeder: yes, Wilson: yes. Motion carried. C. Finances 3. Finance report -A report of expenditures for the previous month was presented. 4. Approval oflibrary expenditures: $14,931.61 Motion: Wilson; Second: Kryger. Roll call vote: Kryger: yes, McCalman: yes, Schroeder: yes, Wilson: yes. Motion carried. D. Committee Reports 1. Facilities committee- Director Clark, Trustee McCalman and Foundation President Harlan Metschke met with representatives from Alley Poyner and City Councilman, Jim Glover on November 10, 2014 for a walk through of the library. Everyone was in agreement that there was some confusion about the Alley Poyner process. Clark will be meeting with Nancy Novak, Library Specialist from Alley Poyner on Tuesday, November 25, 2014. 2. Advocacy Committee - No report E. Staff Reports 1. The Director's report was reviewed. The Board wanted more information on the meeting with the Nebraska Legislative Urban Affairs Committee. Director Clark said she was there to talk about access issues in regard to the Sarpy County households that do not have library services because they live in SIDS. Director Clark also announced that our new Assistant Director/Community Engagement Coordinator, Matt Kovar will be starting on December 8, 2014. 2. The Youth Services' report was reviewed. 3. The Information Systems' report was reviewed. F. Friends report: The December 1st Friends' meeting will focus on changing the bylaws to one annual Friends' meeting. Darlene Rischling, the current Friends' President will be resigning at the December meeting. G. Foundation Report: The Library Foundation will again participate in the Midlands Community Foundation (MCF) Matching Charitable Program. Board members may request MCF matching donation letters on library letterhead from Director Clark. H. Old Business 1. Director Clark updated the Board on the Salary Exempt Comparability Study being conducted by the City. Director Clark spoke with the individual doing the study and he agreed that three out of the five cities identified were not comparable to Sump. Director Clark suggested the individual contact the Library Data Services Director at the Nebraska Library Commission for help in finding libraries with similar demographics. Director Clark will receive additional information on the study at a later date. 2. The Board will begin working on the Strategic Plan and Accreditation which will be due in October 2015. Director Clark has included in the Board packet examples of other library's strategic plans. Clark suggested that the Board come to the December meeting with a list of possible candidates to form a team of between 5 - 12 people to begin work on the Strategic Plan. I. New Business -There was no new business. 1. Public Participation - none J. Closed Session K. Adjournment - President Schroeder declared the meeting adjourned at 5 :46 p.m.