Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, January 26, 2015 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on January 26, 2015 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. by President Schroeder. 1. Roll call: A. Present were Board Members Paul Schroeder, Susan McCalman, Peggy Montgomery, Steve Kryger, Jacquelyn Wilson(late). Also present were Library Director Robin Clark, Administrative Assistant Wanda Butts, Assistant Director Matt Kovar, City Administrator Dan Hoins, Nebraska Library Commission Library Development Director Richard Miller, and Omaha World Herald Reporter Emily Nohr. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: Several thank-you notes were circulated. B. Agenda 1. Approval of the Agenda: Motion: Montgomery; Second: Kryger. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the December 22, 2014 meeting minutes: Motion: Montgomery; Second: Kryger. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Finances 1. Finance report - A report of expenditures for the previous month was presented. 2. Approval of expenditures: $21,043.84. Motion: Kryger; Second: Montgomery. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Finance committee report: No report. D. Committee reports 1. Facilities committee: Director Clark reported that City maintenance staff has spent significant time at the library performing general maintenance. Director Clark also noted that repairs will take place on one of the upstairs HV AC units in the spring. 2. Advocacy committee: 2015 Advocacy Day will take place on March 10th in Lincoln. The Board is encouraged to attend if interested. E. Staff reports 1. The Director's report was reviewed. Director Clark reported that a town hall meeting about the future of the Bellevue Public Library will take place on February 2 nd at Bellevue University, for all that are interested. Director Clark also noted that Lincoln City Libraries will be leaving the Pioneer Consortium in April. The possible change in pricing structure is still unknown, but there should be no negative impact to customer service. Director Clark also met with Councilman Tom Mumgaard regarding Ordinance 1709. 2. The Youth Services report was reviewed. The Frozen Literacy Event on February 10th was a great success with around 300 participants.  3. The Information Systems report was reviewed. 4. The Assistant Director/Community Engagement Coordinator's report was reviewed. F. Friends of the Library report: No report. G. Library Foundation Report: The Foundation has not met. Potential meeting dates for 2015 have been sent to the Foundation Board President for review and approval. H. Old Business I. Accreditation and Strategic Planning Committee update: President Schroeder and Montgomery will serve as the Board representatives on the Strategic Planning Committee. Each board member will submit 2-3 names of possible committee members to Director Clark by February 15 th . Director Clark and Assistant Director Matt Kovar will serve on the committee as library representatives. 2. Ordinance 1709: Members of the Board held significant discussion about both the proposed ordinance and the amendment submitted by Councilman Mumgaard, with questions and comments from City Administrator Dan Hoins, Nebraska Library Commission Library Development Director Richard Miller, and Director Clark. Following said discussion, Kryger put forth the following motion: In order to maintain the integrity and independence of the Library Board, and in the spirit of compromise, the Library Board supports the amendment. Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. I. New Business 1. Advisory Library Board duties and responsibilities: Richard Miller, Library Development Director, Nebraska Library Commission, presented information to the Board on the main duties of an advisory library board and time, place, and manner restrictions. 2. Review and revise Circulation Policy: After discussion, it was proposed that the loan limit on DVDs be increased from 3 to 5, and that the limits on all other items be removed. Motion: Montgomery; Second: Wilson. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 3. Accept 2013-14 Nebraska Public Library Annual Statistical Survey as submitted to the Nebraska Library Commission: Motion: Montgomery; Second: McCalman. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. 4. Approve 2013-14 Annual Report to City Council: Motion: McCalman; Second: Montgomery. Roll vote: Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: yes. Motion carried. J. Public Participation: none K. Closed session: none L. Adjournment: President Schroeder declared the meeting adjourned at 7:l0p.m.