Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Trustees Monday, February 23, 2015 The Board of Trustees of Sump Memorial Library met in an open and public session at Sump Memorial Library on February 23, 2015 at 4:30 p.m. A. Call to order: The meeting was called to order at 4:30 p.m. 1. Roll call: A. Present were Board Members Susan McCalman, Peggy Montgomery, Paul Schroeder, and Jacquelyn Wilson (late). Absent: Steve Kryger. Also present were Library Director Robin Clark and Assistant Director Matt Kovar. 2. Affidavit of Publication: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the open meetings act is posted in the meeting room. 4. Correspondence: None B. Agenda 1. Approval of the Agenda: Motion: McCalman; Second: Montgomery. Roll vote: Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 2. Approval of the January 26, 2015 meeting minutes: Motion: McCalman; Second: Montgomery. Roll vote: Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. 3. Approval of the February 17, 2015 special meeting minutes: Motion: McCalman; Second: Montgomery. Roll vote: Kryger: absent, McCalman: yes, Montgomery: yes, Schroeder: yes, Wilson: absent. Motion carried. C. Finances 1. Finance report - A report of expenditures for January was presented. 2. Finance committee report: No report. D. Committee reports 1. Facilities committee: McCalman reported that Alley Poyner presented two plan options at the final building planning meeting. Both plan options focus on reconfiguring staff areas and using shelving to increase collection size, with plan B expanding the youth area to the North. It is the Boards understanding that the plans will next be presented to the Public Facilities Committee. 2. Advocacy committee: A Sump volunteer, Haylee Wawrzynkiewicz, will be recognized at NLA Advocacy Day on March 10th in Lincoln. E. Staff reports 1. The Director's report was reviewed. Director Clark reported that a contract for seasonal service on the HV AC system has been signed with Pitlor. 2. The Youth Services report was reviewed. 3. The Information Systems report was reviewed. 4. The Assistant Director/Community Engagement Coordinator's report was reviewed. F. Friends of the Library report: None. G. Library Foundation Report: The Library Foundation met on February 9th • H. Old Business  1. Strategic Planning Committee: The deadline for completing the strategic plan for accreditation is September 30th • Brian Maass and Jane Nielsen have been asked to serve on the committee. Each Board member will suggest one possible name to serve on the committee. I. New Business J. Comments from the Floor: None. K. Comments from the Library Board: President Schroeder asked about the status of the director search. McCalman and Montgomery reported that they are still working to find members for the search committee. L. Closed session - none M. Adjournment -President Schroeder declared the meeting adjourned at 5:50p.m .