Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, February 26, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on February 26, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:31 p.m. l . Roll call: A. Present were Board Members Erin Jones (late), Steve Kryger, Susan McCalman, and Peggy Montgomery, and Paul Schroeder. Also present were Library Director Rebecca Sims, and Assistant Director Matt Kovar. Absent: None. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: McCalman; Second: Kryger. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the January 29, 2017 Board meeting: Motion: McCalman; Second: Kryger. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: A. Emily Geest thesis "Recruitment, survival, and parasitism of monarch butterflies (Danaus plexippus) in residential gardens and conservation areas": The butterfly garden outside of the Library was used in her research. The thesis will be bound and added to the collection. Jones entered the meeting at 4:35 p.m. Director Sims reported that Eric Jones is the new director of Three Rivers Library System. Director Sims has been working on a report on the Library that was used for the City Council Retreat. The annual report to the Nebraska Library Commission was submitted earlier in February. Library staff participated in an online meeting discussing cataloging standards for the new ILS system as part of the ONE Library consortium. Wiring and installation of a television monitor for the upgrades to the security camera system has begun. The three additional cameras will be installed soon. Director Sims discussed the details of how the new system will work. McCalman asked how the process would work if the Police Department wanted to access footage for an investigation, as there have been issues with this in the past. Sims explained that the relationship between the Library and the Police Department has improved over recent years, and the process of accessing the footage will be followed by both parties. Kryger suggested that the Police visit once the system is installed to get a better idea of where the camera feeds actually  are in relationship to the entire facility. Schroeder asked about security at the Community Center, and Director Sims agreed to check in to any updates. A card access system for the two staff entry doors at the Library will be installed in the next few months. This allows easier access for staff and more security for the facility. Director Sims and Cathy McMahon will be attending the Public Library Association Conference in Philadelphia in March. The Assistant Director's report was reviewed. Assistant Director Kovar attended the ALA Midwinter conference in Denver from February 9-12 to attend the Symposium on the Future of Libraries. He provided an overview of the sessions attended, including sessions related to diversity and equity, future trends, and library fines. Mary Gubbels organized a Craft Supplies Exchange last weekend that had 38 attendees. The Youth Services report was reviewed. Anderson Grove Night was Friday evening, and there were around 160 attendees. 2. Financial Report: The most recent financial report was received from the Finance Department this afternoon. The report will be emailed to the Board. D. Agenda Items 1. Old Business A. YA Collection Location/Furniture: Furniture options for the Youth Services area will be presented next week. The YA collection will be moved once the Facilities Department is able to come move the shelving out of the teen room. B. ILS Conversion Status: PTFS has pulled the first round of data out of Koha. Sirsi is now using that data to create a first version of the new ILS within the next few weeks. There will be coordination with Sirsi to determine the parameters for Papillion's system. The process should be complete by the middle of April. 2. New Business: A. Annual report to City Council: Director Sims provided an overview of the report that was given to the City Administrator to be shared at the City Council Retreat. The charts on the report were discussed, including that the children's attendance numbers for Papillion are 3rd in the state after Omaha and Lincoln. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Kryger brought up an issue at a library in Iowa regarding a request to create a separate section for LGBT materials in the library. He asked for clarification of how the process would work if a similar request was made in Papillion. Director Sims explained that if this issue was raised at this library, information on the specific situation would be compiled by Library staff and then brought to the Library Board for discussion. Jones noted that it is difficult for some parents to come in to get summer reading sheets multiple times in a week. Director Sims commented that changes are coming in the process for this year. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: McCalman motioned to adjourn the meeting at 5:42 p.m. Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:42 p.m. Next meeting will be March 26, 2018 at 4:30 p.m., in conference room 50.