Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, March 26, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on March 26, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:45 p.m. 1. Roll call: A. Present were Board Members Erin Jones, Steve Kryger, Susan McCalman, Peggy Montgomery, and Paul Schroeder. Also present were Library Director Rebecca Sims, and Assistant Director Matt Kovar. Absent: None. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: McCalman; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the February 26, 2018 Board meeting: Motion: McCalman; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: Director Sims gave an overview of the sessions that she attended during the Public Library Association conference. The conference was held in Philadelphia, but she was unable to attend in person due to the weather. She attended the virtual conference instead. Topics discussed included online patron learning, library classification systems, programs for young adults, and removing fines and fees for children ' s materials. Director Sims attended the quarterly meeting with other members of the ONE Library Consortium, as well as a session related to reports training. The Assistant Director' s Report was reviewed. Assistant Director Kovar gave an overview of the new Cloud Library platform that will be available to the public in the next few weeks. He also reported that he attended Nebraska Library Advocacy Day in Lincoln on March 6. The Youth Services Report was reviewed. The April schedule will include programs related to the Week of the Young Child, as well as a Spring Fling on April 21. 2. Financial Report: Director Sims gave an overview of the financial report. At this point in the year, the budget should be around 42% spent. There are several budget lines that appear underspent, because those expenses come up later in the funding year. The current spending level of different lines in the budget was discussed. D. Agenda Items 1. Old Business A. YA Collection Location/Furniture: Eakes is working on some suggestions for fabrics based on feedback from Library staff. The YA collection has been moved out of the  former Teen Room and into the main Youth area. The Adult Biography collection has also been moved. The Teen Room is now used for baby play and other programming. Director Sims guided Board members on a tour of recent changes around the building. B. ILS Conversion Status: A chart of the implementation schedule is included in the meeting packet. The conversion to SirsiDynix Symphony is on track, with a go-live date of April 18. The next step in the process is a review of the test load of data. Director Sims is exploring the possibility of having closed time to hold staff training and perform several maintenance functions in the public areas of the Library, including cleaning and sealing of the slate tile in the public restrooms, and sealing of the cork flooring in the Youth Services Department. The Board will be informed when a decision has been made on the possible closure. C. Security Cameras & TV - status: A large television monitor for the security cameras has been installed in the staff workroom. Three additional security cameras have been added to the system. The camera feeds now flow to the Police Department for easy access in case of an emergency. D. Card Access to Building - status: The Library will be switching to card access entry for the back door and staff door. This will allow for easier control of building access for staff. Scheduling for the installation should take place in the next few weeks. 2. New Business: A. Upcoming Term Expirations: The terms of Library Board members Erin Jones (June 2018) and Susan McCalman (July 2018) are ending in the next few months. If wanting to renew, Director Sims will coordinate sending a letter of intent to Mayor Black. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Kryger motioned to adjourn the meeting at 5:44 p.m. Second: McCalman. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:44 p.m. Next meeting will be April 23 , 2018 at 4:30 p.m., in conference room 50.