Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, November 26, 2018 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on November 26, 2018 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:32 p.m. 1. Roll call: 1. Present were Board Members Erin Jones, Steve Kryger, Peggy Montgomery and Paul Schroeder. Also present were Library Director Rebecca Sims, Youth Services ~ Director Cathy McMahon, Assistant Director Matt Kovar and Library Secretary Pat ~ ~ Houser. Absent: Susan McCalman. §!f ~,!ff 2. Affidavit of Publication in the Papillion Times:~N~ i~ o · the meeting was given to the Papillion Times, the designated method of givi~~otice. 3. Public announcement that a current copy ~~ o( t'fe Open Meetints .Act is posted in the meeting room. §,. ~' B. Meeting Approval Items ~ -- _, ~ ~~ ~ 1. Approval of Agenda: Motio1:1,~ approve the ~gf ~ ~ntgomery; Sec~ : Jones. Roll Vote: Jones: yes, Kryger: yes ~ cf alman: abse'i\t~ ontgomery: yes, Scnfoeder: yes . ~,:;:: ffJE. ~ ~ Motion carried. ~~ ""~#I: ~ : ~~ · ,, 2. Approval of the minutes of the Octobe r~ 2;-2018 Boatd.fueeting: Motion: Kryger; ~ ~~- ~~ Second: Montgomery . .Roll Vote: Jones: yes/ ~ t'Yger: yes, M cCalman: absent, "'~~ - "- · ~~ ~'? Montgomery: y~~ Scm oeder: yes. Motion etl ~ - - ~ ~ %" ~ C. Library Director't'sqfeport "§! ~ ~ I . C orrespond ence ~ anu.. ,.:icommui11cat10ns:~ - . ~ ~~ ~ ~' Two thank-you notes'.addressed;Jo ,Youth S:er.vices Manager McMahon were passed ~~~~ --~~-:--~~~--- around for Board memoers.. to read. ~ ~ ~ ~ ~~ ~ ~~ ~ Jector Sims ilid~~d the i apillion Art €:ouncil's butterfly bench is almost finished . 2 Financial Report: ~ e ~~ 3 Lib~~Board Report ~ ~ ";,.. l ~ ~ The Librar"Y ~~ Board discussed ........... the newly created one-page Board report and they agreed it is a positi-J'e~ "Iiange. '~ ---~~• Youth Services-~anager McMahon reported on the success of Winter Wonderland and the Youth Servicef attendance of 1525 participants. Director Sims and Y7>uth Services staff held discussion of their 2-5 year goals and department plan. McMahon and Mary Gubbels prepared a grant request for an intern for the Summer Reading Program. We should receive a decision by January. If they approve the grant, it is possible the Midlands Community Foundation will match the funds. Assistant Director Kovar reported some of the library staff received standing desks and all are pleased with them. Kovar reported that it was a good month for adult programming, with the Small Business Administration presenting five programs. They will hold another series in March.  Volunteers assisted seniors with Medicare open enrollment. Thirty-nine individuals received assistance with signing up for prescription drug coverage; the estimated savings was $9,725. Kovar attended the Papillion Library Foundation meeting on November 13 ; the Midlands Match Campaign runs from November 27, 2018 through January 7, 2019. The Foundation is relaunching the memorial brick program. The Library Open House and Volunteer Appreciation is October 8, 10:30-12:00. There will be various demonstrations and events, as well as snacks and drinks. Director Sims reported that Bibliostat, the annual statistical state report, opened on November 5 and is due February 15. Director Sims reported on the requested office closures for Christmas Eve and New Year's Eve. She is waiting to hear a decision from City Administrator Chris Myers. Youth Services Manager McMahon reported that the j oddler Trick or Treat event was fun for all participants and a positive community et ent for the downtown businesses. -~ ~ There was a great turnout of more than 400Jtttendees. Si:.~ t ..._§.... --. Due to the recent national disasters, Kryger~nquired whether tfi:1 library could send books to the libraries of the smaller communiti~ affected by the tragedie't_ Director Sims will ~~ ~ examine the possibilities. ~- ~ ~, D. Agenda Items iI' ~ ""' -~~ • ;!§,_ "%._ 1. Old Business·. ~ ~ ~~- ,.. - a. Library Policy Review:"Di:r_e"ct'otS irns will corttact the City Legal Department * ~~ regarding the status of the Confidentiality of Pafrcm Records Policy. b. Commuµi tf~ eq_s Assessrrielli: Kryg~ ~red a~ public transportation for resid~ of local~ are facilitie~ i\ss~ a~t llirei tQr Kovar updated the Board ~ ~~:::- of -::--~ , members the current activities~ d services provided to community facilities . . Director Sifus"ll_l~lc~ dth~ conuifunjty Needs Assessment is provided to the ~ ~ ~ska Lib,tfcciii~is; iort: Kryter,suggested that future Library Board ~~:-- ~ -~ ~~ ~- "" ,,. Reports"1nclude updates of how tlie goals and objectives are being met for the ~ ~ library's f~ eakn~ es and opp~nities, as reported in the Community Needs '%..,;,~ ~ ~ "- Assessment. ~ "- ~ ,_ '$:: ~ c. Digi!al Library up.date: Kovar is directing a large share of the budgeting, p~gyimming, technology and equipment responsibilities for the Digital Library. Sevei al, ibrary st;::::.:ff members joined in at the recent open house event, and they ~ ~ ~ will partici12ate at.the upcoming events on November 30 and December 14. The -- walls of the Digital Library space are under construction and the space should be available to view soon. 2. New Business: a. Director Sims presented a list of the 2019 Board Meeting dates for review and discussion. Approval of the Board Meeting dates: Motion: Kryger; Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Motion carried. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None.  3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:19 p.m. Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:19 p.m. The next meeting will be December 17, 2018 at 4:30 p.m. , in conference room 50. - ~~ ~ ~~ ~~ ~~