Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, January 28, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on January 28, 2019 at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:33 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger and Paul Schroeder. Also present were Library Director Rebecca Sims, Assistant Director __,,, Matt Kovar, Youth Services Manager Cathy McMahon, and Library Secretary P~t H ~ ser. Absent: Susan McCalman and Peggy Montgomery. ~ ""'$... ~ 2. Affidavit of Publication in the Papillion Times ~Notice..... ofthe ss meeting was given to the Papillion Times, the designated method o(giving~- notice. ~ ;.._ ~ 3. Public announcement that a current copylg the Open Meeting°s~Act is posted in the ~ ~ m~~ro~. ~ ""~ B. Meeting Approval Items ~ "'~ ,,_""-~ ~ ~ ~ .-~ ~ 1. Approval of Agenda: Motion to, approve the agenda:;Jories; Second: Kryger. Roll Vote: ~ ~ ~~ Jones: yes, Kryger: yes, McCalipan: absent, Montgomery: absent, Schroeder: yes. Motion s. " ~ carried . ~="" -~ ~~ 2. Approval of the minutes of the Decembe; l 7, 2018 Board meeting: Motion: Kryger; -- ~ ~ ~' ~----~ Second: Jones. RollY ote: Jones: yes; Kryger: yes"' cCalman: absent, Montgomery: ~ ~ ~- ~ ~ absent, Schroede_r:.,.yes.' Mo1ion carriet!. ~ ~~ C. Library Director?R. "").,,ort ~ 1. Correspondencel td-~ ornnrunic_~tions: DirectotSims ~ $.,~ ~ passed~~ ~a 5ote from ,.._ ~~ ..-/· Frienifjds of the Library President Mark Smith regarding the rJ;e~t Quarterly Tea he ld. She reported there were approximately 15 ~;:ff . . ~ ~ ~~ part1c1pants at the tea., ~ ~ ~ _ ;.._ ~ 2 Financial Report: Direi tor Sims%distributed the General Fund report, as of December 31, ~ ~~ ~ 2018 , ~ w ell as the current Papillion Library Foundation Fund Statement. . ~ ~ Board Member McCalman joined the meeting at 4:39 p.m. ~~ jff ~ ..... .;:.~ ~ ~ 3 Staff Board Report McMahon discussed the success of the first meeting for the Online Teen Book Club. Kovar updated the Board of the progress of the Papillion Landing construction and he expects a meeting with the architect sometime in February. Director Sims spoke of the hiring and training of the Digital Library staff. McMahon' s interview with the MBA student was thorough and lasted approximately 1-1 /2 hours. Kovar is presently administering exams for University of Nebraska Online High School students as well as a student in continuing education. D. Agenda Items 1. Old Business: a. Library Policy Review: questions and comments on proposed revisions* 1. Confidentiality of Patron Records. After discussion of the latest version of the policy, Director Sims will present the policy to the City Attorney for further review. 11. Bulletin Board Exhibit and Display/Meeting Room. Approval of Bulletin Board Exhibit and Display/Meeting Room policies: Motion: Jones; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: absent, Schroeder: yes. Motion carried. b. After-school patrons. Discussions continued regarding the poorly disciplined after- school youth. The Board requested that Director' Sims § contact City Hall regarding a more permanent solution to the issue. ~ - Board Member Jones left the meeting at 5:31 p.m. 2. New Business: a. BiblioStats. Director Sims reported that she wouldc;:, sen d a copy of the BiblioStats report to the board members when it is complete~ E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: Director Sims reported that the city is working with union representatives for the hourlyfull-time personnel as well as police and fire department contracts. F. Cl(?,sed §ession: Litigation, Pe~sonnel Matter, and Negotiations (if applicable): None. G. Adjournment: Kryger. motioned to adjourn the meeting at 5:45p.m. Second: McCalman. Roll ~ ~ ~ Vote: J<Ines: absent, Kryge r: yes, McCalman: yes, Montgomery: absent, Schroeder: yes . .,,_ - Meeting adj'ourned at 5:45 p.m. The next meeting will be February 25, 2019 at 4:30 p.m., in the South Meeting Room. "