Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, March 25, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on March 25, 2019 at 4:30 p.m. A. Call to order: Board Member Steve Kryger called the meeting to order at 4:30 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger and Peggy Montgomery. Also present were Library Director Rebecca Sims, Youth Services Manager Cathy McMahon, and Library Secretary Pat Houser. Absent: Susan McCalman and Paul Schroeder. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: absent. Motion carried. 2. Approval of the minutes of the February 25 , 2019 Board meeting: Motion: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: abstain, Mccalman: absent, Montgomery: yes, Schroeder: absent. Motion carried. C. Library Director's Report 1. Correspondence and Communications: Several thank-you notes, addressed to Youth Services Manager Cathy McMahon, were passed around for the board members to read . 2 Financial Report: The Board reviewed the February 28 , 2019 General Fund Report and the Revenue Projections for FY 2019-2020. Discussion was held on whether to advertise the library services to new apartment complex residents. 3 Library Board Report: McMahon reported on the Summer Reading Program. D. Agenda Items 1. Old Business: a. Library Policy review : The Security Camera Policy will be d1scussed at next month' s meeting.  Director Sims will provide information to the board members on applying the intellectual property policy to programming. b. Digital Library: Director Sims reviewed the floor plans and furniture layout with the board members. c. HY AC system: Director Sims stated that the purchase order for the HV AC system work is awaiting approval. She anticipates the work can begin in May. d. After school patrons: McMahon indicated that the conduct of the students has improved and she speculates it is due to the occasional police presence. 2. New Business: a. Water damage. Director Sims reported on the water damage caused by the recent bad weather; runoff from the roof caused leaking underneath the door. The cost of repair is presently at approximately $1,500. b. The hot water pump burned itself out and caused smoke in the building. Replacement costs will be included in next year's budget request. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:04.pm. Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: absent, Montgomery: yes, Schroeder: absent. Meeting adjourned at 5:04 p.m. The next meeting will be April 22, 2019 at 4:3 0 p.m., in the South Meeting Room.