Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, May 20, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on May 20, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:33 p.m. 1. Roll call: Present were Board Members Susan McCalman, Peggy Montgomery and Paul Schroeder. Also present were Library Director Rebecca Sims, Youth Services Manager Cathy "- McMahon and Library Secretary Pat Houser. Absent: 'E rin Jones and Steve Kryger. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice~~ 3. Public announcement that a current copy of tffe Open M; tings Act is posted in the ~· ~ ~ meeting room. ""'%c "" - "' ~-%~:- ~ B. Meeting Approval Items "' 1. Approval of Agenda: Motion to approve the agenda: "Mop tgomery;S e cupd: Mccalman. "" ~ ~ & Roll Vote: Jones: absent, Kryger: absent, McCalmari~yes, Montgomery:fyes, Schroeder: :::::: ~ ~ yes. Motion carried. '§fE. ~ 'i0 "' 2. Approval of the minutes ofthl April 22 , 2019, Boar&meeting: Motion: McCalman; Second: Montgomery. Roll Vote:,J ones: absent,. Kryg~r:£absent, McCalman: yes, ..." :;;::. ~ ~ ~ Montgomery: yes,. Schroeder: yes. Motion caniedr - _ • • , ~ ~ ~- ~ S,§? ~ s-~ ~ ..... ~ C. Library Dtrectors -Report '1;f: & s::: ~ ~ ;;;, ~ ~ ~ ~ ::$ 1. Correspondence and Communications: ~ . ""' ~ ::---. -~ Director Sims circlllated S\:}veraltob.ank-you n~tes addressed to Cathy McMahon and the Youth .S ervices' staf~as'Well 1:rsa COI_1Y ofthJ ·NLC 2019 State Aid Award letter. ~ -::::;:.~~ ~~ ~ 2. Fina ncial Rep&£:"' . "t § ~ ~ %i ms reported that the.,cost~ f repair for the March 2019 water damage totaled $1 ,800. ~ '"-. ;;._ Silris also informed of1he request for a capital improvement expense of $50,000 to alter the landscaping on thel.ibp ry grobnds to avoid future damage. ~ i Director Steve Kryi er~_oined the ~ eeting at 4:39 pm. ~~ _...... ~ 3. Library Board Rep~rt·:-;;:"" Sims reported on the Papio 150 Photo Archive Group and Genealogy Club meetings. Sims talked about the Sarpy + 1 - Jim Gill Children's Concert and Workshop scheduled for August 23-24. To partially fulfill the objectives of the Community Needs Assessment, Mary Matuszewski is writing a grant to purchase books to give to incoming Kindergarteners as a way to introduce the children to reading and to the Library; Youth Services would participate in next school year' s Kindergarten Round-up sessions. McMcMahon spoke on the recent Bike Rodeo and the excitement of the children who participated.  The Youth Services group hosted Trumble Park's Kindergarten class as their end-of-year field trip; the weather affected their previously planned trip destination. McMahon is working with Communications Manager Trent Albers to add a digital component to Story Time. The thoughts are to have recordings included on Channel 18, the Library website, and Facebook, among other locations. McMahon spoke of her desire to bring services to patrons who might not be able to come into the Library. Mary Matuszewski and Jake Neill would participate in the recordings. McMahon updated the group with the format for this year's Summer Reading Program, which begins May 28. The summer intern will start employment on June 1. D. Agenda Items 1. Old Business: a. Library Policy Review: Sims updated the Board with the status of thf~ibraiy Policies review. b. Digital Library update: "' Staff is presently working on the budget and staffing ne'eds. c. HVAC update: ~ § ~ The HVAC work is expected to begin sometime in June. 2. New Business: ..,__ a. FY19-20 Budget: ~ "" Sims spoke about the submittal olthe FYI 9-20 budget request and what increases she "' expects with the addition ofthe. DigitalLi~rary, and staying within the City's guidelines. S1!:~ will provide stat~ updates tq,'tlbe Boa:ccfrat upcoming meetings. ~-...:;- ~";' ~ ~~ E. Administrative Repotts - !¾ ~~ "' ~ ~ 1. Committee Reports: None: ~, 2. Comments fro~ :filhrary B~ rd: None. ~ 3. Comments from th e Friend~ ftlie. Library/Eibrary Foundation: None. 4. Comm~bts from !_he City: N~ ne. , ~"' ~ ~ ~-:::.: F. Closed Session: Liti~twn, Persgnp.el Matter, and Negotiations (if applicable): None. -- ~~~ ~ G. Adjournment: Montgomery motioned to adjourn the meeting at 5:23 .p.m. Second: Kryger. Roll Vote:~Jones: absent, Kryger: yes, ¥cCalman: yes, Montgomery: yes, Schroeder: yes. Meeting adjourned at 5:23 p.m. ~ The next meeting will b~June 24, 2019 at 4:30 p.m. , in the South Meeting Room. ;,;,