Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, October 28, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on October 28, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board President Paul Schroeder at 4:30 p.m. 1. Roll call : Present were Board Members Steve Kryger, Susan McCalman, Peggy Montgomery and Paul Schroeder. Also present were Library Director Matt Kovar, Youth Services Manager Kelly Warehime, Assistant City Administrator Amber Powers, and Library Secretary Pat Houser. Absent: Erin Jones. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: McCalman. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. Approval of the minutes of the September 23, 2019, Board Meeting: Motion: McCalman; Second: Montgomery. Roll Vote: Jones: absent, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: None. 2. Financial Report: None. 3. Library Board Report: Upcoming youth services events include: Toddler Trick or Treat; arts & crafts programs; Harry Potter Week; partnering with Papillion La Vista Early Childhood Center to provide free screenings for potential learning disabilities. The Library recently replaced three literacy-themed A WE computer terminals; one was funded by the Friends of the Library. Winter Wonderland is Saturday, November 30; the Library events include story time and coloring activities. A tour of the Papillion Landing for the City Council and Library Board members is November 7. Board Member Jones arrived at 4:38 p.m. A prototype butterfly bench, sponsored by the Arts Council, is now complete and outside of the front doors of the library. There are approximately 30 benches sponsored for the Papillion 150 Wings over Papillion Public Arts Project. Collection items are being purchased for the Papillion Landing Digital Library.  Interviews for the Assistant Director position have been scheduled; the Youth Services Librarian position has been posted; the job posting for Digital Library Specialists at Papillion Landing will be posted soon. Two Library Aides were hired and will start in the next few weeks. The mini renovation in the Library Director's office is nearly complete. New furniture will arrive soon and the project is expected to be complete by Thanksgiving. A donation in the amount of $1,700 was received from employees at Uline Shipping Supply in memory of Abigail Whitford. In consultation with the Whitford family, the donation will be used to enhance the youth services area. Multiple staff and board members attended the 2019 NLA/ILA Conference in La Vista October 2-4. There were very positive reviews by those who attended. D. Agenda Items 1. Old Business: a. A committee to include board members Kryger and Jones, and Director Kovar will meet to revise the Library Board Policies. The proposed revisions will be presented to all board members for review and discussed at a future board meeting. b. Proposed changes to the Library Board of Advisors Bylaws were presented for review and discussion. Approval of the Library Board of Advisors Bylaws: Motion: Kryger; Second: McCalman. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. 2. New Business: a. Proposed 2020 Library Board meeting dates were presented for review and discussion. Approval was made to revise the proposed dates to reflect the December meeting date to be held on December 14, 2020. The remainder of the proposed dates were approved without revision. Motion: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes. Motion carried. E. Administrative Reports I. Committee Reports: None. 2. Comments from Library Board: McCalman suggested that the library add more baby toys to their collection. Warehime indicated that more toys are presently being added. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: Powers indicated that the City is excited for the Papillion Landing. A staffing study is being completed to indicate where additional employees are needed due to the city growth. Paul Schroeder retired from the Library Board effective October 28; Mayor Black will recognize Paul, for his nearly 20 years on the Library Board, at the November 5th City Council meeting. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:36 p.m. Second: Montgomery. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Schroeder: yes . Meeting adjourned at 5:36 p.m. The next meeting will be November 18, 2019, at 4:30 p.m., in the South Meeting Room.