Board of Trustees of Sump Memorial Library

Minutes of the Sump Memorial Library Board of Advisors Monday, December 16, 2019 The Board of Advisors of Sump Memorial Library met in an open and public session at Sump Memorial Library on December 16, 2019, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Chairperson Susan McCalman at 4:35 p.m. 1. Roll call: Present were Board Members Susan McCalman, Peggy Montgomery and Melissa Panko. Also present were Library Director Matt Kovar, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. Absent: Erin Jones and Steve Kryger. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Panko; Second: Montgomery. Roll Vote: Jones: absent, Kryger: absent, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. 2. Approval of the minutes of the November 18, 2019, Board Meeting: Motion: Montgomery; Second: Panko. Roll Vote: Jones: absent, Kryger: absent, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: A thank-you note from Paul and Chere Schroeder was circulated. 2. Financial Report: Kovar indicated that FY19-20 budget spending is on target. 3. Library Board Report: The Library closes early on December 24 and 31 ; it will close on December 25 and January 1. The Trees of Memory are on display through January 4. Kovar met with members of the Sarpy County Museum, Library Foundation and the Papillion Historical Society to discuss the Papillion 150 photos archive. Library staff began digitizing the photos. There will be a centralized gaming area within Papillion Landing to meet the needs of youth interested in gaming and e-sports. Equipment is arriving for the Digital Library at Papillion Landing and staff will begin moving items to the new facility in the next few weeks. Library staff members are testing a beta version of the new Library app before it goes public. Warehime provided an update of upcoming special events in Youth Services. Kovar gave updates of the status and recent hires for the Assistant Library Director, Youth Services Librarian, Papillion Landing Library Specialist and Library Aide positions. D. Agenda Items 1. Old Business: a. Library policy review : Further revisions are being made to the Library Policies. b. Library Board of Advisors bylaws update: A third and final reading of an ordinance to amend Chapter 9. Boards, Commissions and Committees, of the Papillion Municipal Code regarding the Library Board, and a resolution to ratify the Papillion Public Library Board of Advisors Bylaws are on the City Council agenda for Tuesday, December 17. 2. New Business: a. Election of Library Board officers: Nominations of Susan McCalman as Chairperson, Steve Kryger as Vice Chairperson, and Peggy Montgomery as Secretary: Panko; Second: Montgomery. Roll Vote: Jones: absent, Kryger, absent, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. Montgomery selected Pat Houser as the secretary designee. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: City Administrator Christine Myers will retire in 2020. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:25 p.m. Second: Panko. Roll Vote: Jones: absent, Kryger: absent, McCalman: yes, Montgomery: yes, Panko: yes. Meeting adjourned at 5:25 p.m. The next meeting will be January 27, 2020, at 4:30 p.m., in the South Meeting Room.