Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Tuesday, May 26, 2020 The Papillion Public Library Board of Advisors met in an open and public session on Tuesday, May 26, 2020, at 4:30 pm via Zoom Video Conference pursuant to Executive Order 20-03 signed by Governor Ricketts on March 17, 2020. A. Call to order: The meeting was called to order by Library Board Chairperson Susan McCalman at 4:33 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger, Susan McCalman, Peggy Montgomery and Melissa Panko. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, Assistant City Administrator Amber Powers and Library Secretary Pat Houser. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room and available at www.papillion.org/474/Library-Board-of-Advisors. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Kryger. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. 2. Approval of the Minutes of the February 24, 2020, Board Meeting: Motion: Panko; Second: Jones. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Motion carried. C. Library Director' s Report 1. Correspondence and Communications: None. 2. Financial Report: Kovar and Powers provided summaries of the current budget, the decrease in revenue realized, and the necessary cut in expenditures due to the Covid-19 pandemic. 3. Library Board Report: Kovar spoke of the Covid-19-related daily meetings with City management as well as the weekly meetings held with the Sarpy County library directors. Reopening plan discussions include the necessary precautions to employees and the public, sanitation needs, and budget constraints. D. Agenda Items 1. Old Business: a. Library policy review. Kovar will send the library policies to the board members with plans to vote on their approval at next month's board meeting. 2. New Business: a. Library Board Member Appointments Discussion: Because of McCalman moving from Papillion, she ended her term as a Library Board member. All are thankful for her many years as a member. Her replacement will be appointed by Mayor Black with the approval of a majority of the City Council.  Any board member whose term ends in June needs to forward a letter or email of interest to the Mayor. b. Library Response to COVID-19: The library closed to the public on March 16, 2020; full time employees began teleworking, and most part-time employees were furloughed. Teleworking ends on June 1 and part-time employees will come back based on workflow. Since the closure, all programming converted to virtual, which includes live and recorded presentations and website participation. The results of a recent public survey gauged interest for future programming. The Summer Reading Program registration began on May 25 and the program runs from June l - July 31. To support the Summer Reading program, the Library implemented Beanstack, which is a reading challenge software for youth and adults that helps create, manage, and measure reading challenges. E. Administrative Reports l. Committee Reports: None. 2. Comments from Library Board: None. Comments from the Friends of the Library/Library Foundation: None. 3. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:55 p.m. Second: Panko. Roll Vote: Jones: yes, Kryger: yes, McCalman: yes, Montgomery: yes, Panko: yes. Meeting adjourned at 5:55 p.m. The next meeting will be June 22, at 4:30 p.m.