Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, July 27, 2020 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on July 27, 2020, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Vice Chairperson Steve Kryger 4:30 p.m. 1. Roll call: Present were Board Members Erin Jones, Steve Kryger, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, and Library Secretary Pat Houser. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the June 22, 2020, Board Meeting: Motion: Jones; Second: Rodgers. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: As shown on the Library Expenditure Report effective June 30, the year-to-date expenditure is 55% of budget. Since the library was closed for several months, next month’s numbers should be more reflective of actual expenditures. The part-time personnel line items will not be fully spent. Purchases of some items were delayed because of COVID-19. a. Budget update: The budget was submitted to administration and it will be introduced to the City Council for approval in August. 3. Library Board Report: Statistics are down significantly from last June, but adult programming numbers increased. Circulation is low right now, but is expected to slowly increase. Virtual planning was challenging but both Partlow and Youth Services Manager Kelly Warehime did a noteworthy job. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): Regular hours at Sump began on July 1. We are in Stage 3 of the Governor’s Directed Health Measures, with a 50% capacity, which is 70 people; numbers are increasing, but we do not expect to go over the maximum. Computer usage is down because some of the  computers are not in circulation. Time limits on computer usage are not restricted now, but might have to once school resumes. Sanitation happens every hour or so on the computers. Weekly meetings continue with the Sarpy County library directors, as well as with Ralston. 2. New Business: a. Completed Policy Manual and future updates process: Monthly review of a policy will begin at the August board meeting. We are implementing an on-line reservation system and want to coordinate the meeting policy revisions with the use of the new system. b. Interactive Lab/Digital Library updates: The Interactive Lab/Digital Library opened to the public later than at Sump. Due to usage, the hours are modified to M-F 11:00- 7:00; S-S 11:00-5:00. Attendance is low but it should increase once school begins. The hours will expand if there is demand. We are using sterilizing boxes with UV lights for disinfecting. Headsets and board games are not out for use because of COVID. The need for digital programming at Sump provided the opportunity for better communications for supplements and home schooling, and we now have more resources and information on the website. The staff at the Digital Library have taken ownership of creating more digital programming. c. Election of Library Board officers: The election process is tabled pending review of the bylaws. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Jones expressed her pleasure with the virtual Summer Reading Program. Now that we have the framework, other virtual programs can be developed. Doug Rodgers, the newest board member, introduced himself and spoke about his background and his anticipated contributions to the board. Montgomery suggested the possibility of inviting a library staff member to future board meetings in order to meet them. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:16 p.m. Second: Panko. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Meeting adjourned at 5:16 p.m. The next meeting will be August 24, 2020, at 4:30 p.m.