Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, August 24, 2020 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on August 24, 2020, at 4:30 p.m. A. Call to order: The meeting was called to order by Library Board Vice Chairperson Steve Kryger at 4:31 p.m. 1. Roll call: Present were Board Members Steve Kryger, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, and Youth Services Manager Kelly Warehime. Absent: Erin Jones. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll Vote: Jones: absent, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the July 27, 2020, Board Meeting: Motion: Panko; Second: Rodgers. Roll Vote: Jones: absent, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: The most recent report from Finance has not yet been received. There are two remaining council meetings in this fiscal year where invoices are approved. a. The final reading for next year’s budget is next Tuesday, September 1. A separate budget hearing was held last week to give citizens the opportunity to speak. There have been no changes to the library budget from what was originally submitted. 3. Library Board Report: The July statistics are higher than June and similar to what they will be for August. Numbers are still down due to COVID-19. Electronic circulation has substantially increased. We are working on finding new ways to bring people in. Program numbers are good considering COVID-19, with the Summer Reading Program being a major contributor. The Youth Summer Reading Program had registration for the first time this year. We will use Beanstack for the Golden Sower challenges. Some staff members are attending Winter Wonderland planning meetings with the Community Foundation. The event is set to take place on November 28, the Saturday after Thanksgiving. Some ideas for the event are Beanstack, a scavenger hunt, and writing competitions. In prior years there were multiple storytimes, reading on stage, and  various crafts. Panko suggested the possibility of recording a video of storytime and putting it up on screens. Panko asked what markers are being used as to when we can begin in-person programming. Kovar agreed that, in working with the city, we should come up with a benchmark. We are discussing the possibility of holding the annual Toddler Trick-or-Treat. The Downtown Business Association approached the library for assistance with obtaining a movie license to show a drive-in movie at City Park in October. Our new language learning database, Mango Languages, will be added in the next few weeks. We continue to work on our online calendar system, LibCal. A new microfilm reader was purchased and will be delivered this week. With the addition of our new Library Aides, Aleksander Miller and Sarah Tinius, we will be fully staffed. Mary Gubbels remains out on leave but is anticipated to return next week. Partlow spoke about the Writers Workshop on September 8; the Library Card Sign-up Month in September, and a scavenger hunt; the Banned Books Week event will be using Beanstack. Positive feedback was received from the public regarding Summer Reading Program. Storytimes will transition to Zoom in October. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): Regular hours at Sump began on July 1. We are in Stage 3 of the Governor’s Directed Health Measures, with a 50% capacity, which is 70 people; numbers are increasing, but we do not expect to go over the maximum. Computer usage is down because some of the computers are not in circulation. Time limits on computer usage are not restricted now, but might have to as school resumes. Computers are sanitized approximately every hour. We continue to quarantine materials. There are over 600 items still on lost status needing to be returned. Regular overdue practices will begin on items returned after August 21. Weekly meetings continue with the Sarpy County library directors, as well as with Ralston. b. Election of Library Board Officers: After a review of the bylaws, it was determined that Kryger can continue to act as Chairperson until the election of officers in December. Motion that Kryger continue to act as Chairperson: Panko; Second: Montgomery. Roll Vote: Jones: absent, Kryger: abstained, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. The overall election of officers will be in December.  c. Completed Policy Manual and future updates process: We are waiting for the online meeting software in order to update the Meeting Room Policy. 2. New Business: a. Strategic Plan Review: The current strategic plan was completed in September 2018; the state delayed all strategic plans for a year and the next submission will be in 2022. Kovar suggested to start reviewing the plan now and asked that the members take a look at the goals and objectives section. A discussion of goals and objectives will start next month. Copies of the strategic plan were distributed. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Rodgers stated he appreciates the process the library is following in making the library better through the review of the strategic plan goals and objectives. 3. Comments from the Friends of the Library/Library Foundation: The Friends of the Library have elected to continue to keep the bookstore closed for now due to COVID-19. No opening date has been determined. The Foundation is set to meet in the next 2 months. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Panko motioned to adjourn the meeting at 5:20 p.m. Second: Montgomery. Roll Vote: Jones: absent, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Meeting adjourned at 5:20 p.m. The next meeting will be September 28, 2020, at 4:30 p.m.