Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, November 16, 2020 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on November 16, 2020, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Secretary Peggy Montgomery at 4:32 pm. 1. Roll call: Present were Board Members Erin Jones (via Zoom), Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, and Library Secretary Pat Houser. Absent: Steve Kryger. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Panko; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the October 26, 2020, Board Meeting: Motion: Panko; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: Kovar explained that, based on the current Nebraska Directed Health Measures in place, a board member can attend a Library Board Meeting virtually if that member is in quarantine. 2. Financial Report: None. 3. Library Board Report: Sump Library is closed for the Thanksgiving holiday on November 26-27; the Digital Library is closed on November 26, but is open on November 27. The library continues to offer many virtual programs. Winter Wonderland, scheduled for November 28, has been altered to a drive-thru event. Sump will participate in a window display contest for businesses along Washington Street. Kryger joined the meeting via Zoom at 4:40 pm. The concrete work along the south side of Sump has been completed, with new landscaping being completed in the spring. Tracy Stratman was appointed by the City Council as the Recreation Director, taking Lori Hansen’s place upon her retirement. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): Governor Ricketts rolled back Directed Health Measures as of November 11. This reduces capacity from 50% to 25%, which is a maximum of 35 patrons at a time at Sump; the Digital Library has a capacity of 10 in the lab and 4 in the classroom. In an attempt to keep capacity down, we are requesting patrons to limit their time in the library to 30 minutes. b. Strategic Plan review: The board discussed how the library is virtually reaching out to the community. There will be further discussion of the library’s goals and objectives at December’s Library Board meeting. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: The Library Foundation met via Zoom on October 21. Susan McCalman and Dick Williams were added as new members, and Marion Fricke and Bob Frederick moved off of the board. The acting president is Penny Kimball. President of the Friends of the Library Mark Smith moved from the group; the new contact is vice-president Marge Caron. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Panko motioned to adjourn the meeting at 4:54 pm. Second: Rodgers. Roll Vote: Jones: yes, Kryger: yes, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 4:54 pm. The next meeting will be December 14, 2020, at 4:30 pm.