Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, February 22, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on February 22, 2021, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:30 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. Absent: Steve Kryger. 2. Affidavit of Publication in the Papillion Times: Notice of the meeting was given to the Papillion Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the December 14, 2020, Board Meeting: Motion: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: The distributed financial report, effective January 31, 2021, was reviewed and discussed. Spending for the year is on track. 3. Library Board Report: Library statistics are remaining steady and are good overall. We hope to gain back physical usage soon. Matt Kovar was appointed to a term on the Advocacy Committee of the Nebraska Library Association. Plans are underway for an advocacy training day for Nebraska librarians in March or April, with training for trustees coming later in the year. Lacey Partlow and Kelly Warehime are finalizing plans for the Summer Reading Program. One goal for this year is to include intergenerational programs. Peggy Montgomery congratulated staff for their creative measures for programming during the pandemic. Digital magazines are now being offered through OverDrive and the Libby app. This collection is paid for through the Nebraska OverDrive Libraries group and it includes over 3,000 titles.  Pending approval of the Public Services Librarian job description, the position will be posted in the next few weeks. Full and part-time staff have all pitched in to help during the vacancy. Work continues for the Baby Room mural project. Kelly Warehime and Kaitlyn Darveau developed educator resources for the library website. Library Aide Kaitlyn Watson will be completing her undergraduate capstone Project at Sump, with a focus on improving the leveled readers section of the youth collection. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): We are no longer under capacity restrictions. More chairs were added to the main area. The plexiglass barriers will stay for a while. b. Meeting Room Policy review and approval: The Meeting Room Policy was reviewed and discussed. Approval of the Meeting Room Policy, as amended: Motion: Montgomery; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. New Business: a. Library Board Secretary designation: Rodgers selected Pat Houser as the secretary designee. Motion to approve Pat Houser as the secretary designee: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. b. Future Policy Reviews: The Code of Conduct will be the next library policy to review. c. FY19-20 Annual Report. The annual Public Library Statistical Report has been submitted to the Nebraska Library Commission. This report is required to be eligible for state aid funding and NLC grants. Matt Kovar created a condensed, one page format, of the FY2019-2020 annual report. Motion to accept this library report, as amended: Jones; Second: Panko. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Doug Rodgers suggested this report also be used as an effective advocacy tool. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Peggy Montgomery recommended the book Prairie Forge, which was chosen as 2021 One Book One Nebraska. 3. Comments from the Friends of the Library/Library Foundation: The Friends of the Library will host their first meeting in approximately two years on March 4. It is hopeful they will reopen to the public soon. The library is continuing to have a couple of carts for book sales.  The Friends approved a $1,000 grant to assist with the Summer Reading Program. These funds will be used to help pay for program presenters and books given as prizes for reaching reading goals. The Papillion Library Foundation met on January 26. After a presentation on the new 1,000 Books Before Kindergarten program, the Foundation agreed to grant $1,000 in funding to the project. They will reevaluate after the first year to determine the continued sponsorship of the program. It has been a successful program in many libraries. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:38 pm. Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:38 pm. The next meeting will be March 22, 2021, at 4:30 pm.