Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, March 22, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on March 22, 2021, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:30 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. Absent: Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the February 22, 2021 Board Meeting, as amended: Motion: Jones; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: The distributed financial report, effective February 28, 2021, was reviewed and discussed. Spending for the year is on target. Beginning next month, we will have access to a new report that includes spending trends and visuals with graphs and charts. 3. Library Board Report: February stats were similar to January. It is expected they will be higher next month. Both Sump Library and the Digital Library at Papillion Landing will be closed for Easter. There are several upcoming Beanstack challenges in April including a financial literacy challenge and an activity-based Earth Day challenge. National Library week is April 4-10. Several adult and youth programs are scheduled. The first winter reading challenge was well attended, especially during a pandemic. ABC storytime and the Golden Sower Beanstack challenges are concluding this month. The name of the 4th & 5th Grade Book Club is changed to Tween Book Club. Reading Makes Cents, a money course for 3rd to 5th graders, will be on April 12. Events for In the Kitchen, April 18-24, will include a takeaway bag of ingredients for a sweet potato recipe. The Public Services Librarian job description is reaching final approval.  Applicants are currently being interviewed for the vacant Digital Library Specialist positions. The Library received a grant from the Nebraska Library Commission to assist with the hiring of a summer intern. In the past, summer interns have gone on to become Library Aides. Revenue projections for FY2021-2022 were submitted to the Finance Department; a draft expenditure budget is now being prepared. A public request for a list of children’s books that contained diverse characters resulted in Sam Beaman tagging titles for diverse reads. This list will assist a catalog search for those books. The library plans to expand this project to other subjects. Doug Rodgers suggested working in conjunction with schools’ lesson plans. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): The library continues to add furniture and is working on adding computers to the main areas. The meeting rooms are expected to open soon with a target date of April 5. The Friends of the Library also plans to open the Bookstore on April 5. b. Future policy reviews: The library policies will be reviewed on a regular basis. 2. New Business: a. Library Board Continuing Education: Matt will put together a list of options for continuing education hours required for state aid funding and grant eligibilities. Some hours can be obtained during board meetings with approved webinars and discussions. b. Digital Library Hours Discussion: Regular hours are set to resume at the Digital Library by May 1. The proposed new hours are: Monday – Thursday from 11:00 am to 9:00 pm, Friday – Sunday from 11:00 am to 7:00 pm. Following discussion, the Board expressed agreement with the proposed hours. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: The library is not experiencing school-age youth problems as in the past. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:20 pm. Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:20 pm. The next meeting will be April 26, 2021, at 4:30 pm.