Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, April 26, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on April 26, 2021, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Secretary Doug Rodgers at 4:30 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery and Doug Rodgers. Also present were Library Director Matt Kovar, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. Absent: Steve Kryger and Melissa Panko. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the March 22, 2021 Board Meeting, as amended: Motion: Jones; Second: Montgomery. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: The distributed financial report, effective March 31, 2021, was reviewed and discussed. Spending for the year is on target. Portions of a new report will be included in the future. The state aid fund is higher than last year at $3,100. Through the most recent stimulus package, the Library Commission received over $2M and may use part of this money for video components, including videos using ASL to sign children’s books. There is also a chance that state aid might be higher next year. We received and deposited grant monies from the Library Foundation, which will be reflected on next month’s report. 3. Library Board Report: There were no stats available for March 2020 due to the pandemic closings. A comparison to last year’s numbers will be reflected in a lump sum over several months. The door count is increasing; new patron numbers are high. Sump will be closed on Memorial Day and the Digital Library will close at 4:00. Youth Services will take a programming break to prepare for the Summer Reading Program. The Friends of the Library Bookstore will reopen on May 10. Papillion Days planning meetings have begun. The event will take place from June 17-20 and will include a parade, carnival and fireworks.  The Papillion 150 committee met on April 20 to discuss a revised schedule of events. Additional historic photos of Papillion are in the process of being added to the Library’s digital archive. Hailey, Sam and Kaitlyn D. have been instrumental in this project. There are plans to view them at the next board meeting. Kassian Lemke-Elznic and Nicole Thomas started as Digital Library Specialists, making the digital library fully staffed. Applications are currently being accepted for the part-time Youth Services Librarian and Summer Library Intern positions. The Public Services Manager position will be posted soon. The mural project is in the process of being painted by Rachel Buckwalter. The FY21-22 draft budget was submitted to the Finance Department. They requested a maximum 3% operating increase. The Golden Sower Beanstack Challenge was a success; there were six winners who completed the entire challenge and each chose a copy of a Golden Sower nominee book for themselves. D. Agenda Items 1. Old Business: a. Library response to COVID-19 (service adjustments and plans): There are no further updates due to COVID-19. The bookstore will open soon; meeting rooms are open; and furniture and computers are being added. The quarantine of books is still ongoing. b. Future policy reviews: There was not a policy to review at this meeting. c. Library Board Continuing Education: The Library board has an opportunity to achieve group continuing education hours at the board meetings. This will include a 10 minute video with 15 minutes of discussion following. Kovar suggested videos he thinks will have the largest impact and the board chose to begin with Advocacy during the May meeting. 2. New Business: a. Summer Reading Program: Warehime summarized the Youth Services Summer Reading Program events. These include a Beanstack program where participants can earn coupons to local businesses, books and raffle tickets for grand prizes. All but one large performer is virtual. There will be some in-person programs, including reading to therapy dogs and crafts during the farmer’s market. The adult component includes reading and completing activities and a retail spotlight of visiting local businesses. The adult program will also use the Beanstack platform and include a variety of grand prize options. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Montgomery noted that in 2019, more people went to libraries than to the movies. 3. Comments from the Friends of the Library/Library Foundation: The Library Foundation will meet on May 17. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:15 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: absent, Rodgers: yes. Motion carried. Meeting adjourned at 5:15 pm. The next meeting will be May 24, 2021, at 4:30 pm.