Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, July 26, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on July 26, 2021, at 4:32 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:32 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Pat Houser. Absent: Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Rogers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the June 28, 2021 Board Meeting: Motion: Rogers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: An article from the July 2021 UNL Extension Master Gardener’s Roots & Shoots Newsletter highlighted the Sump Memorial Garden and its use as a teaching garden with plants that support pollinators. 2. Financial Report: The financial report effective June 30, 2021 was distributed for review. The FY21-22 budget is presently being reviewed by administration and will soon go in front of the City Council for approval at an upcoming meeting. 3. Library Board Report: Circulation numbers, physical and electronic combined, were better in June than pre- Covid. Program attendance has been strong. The Summer Reading Program concludes on July 30; participation reached an all-time record. On August 7, the library will showcase and recognize Brynnleigh Weaver, the Girl Scout Gold Award recipient, for her STEM-for-all kits, created in collaboration with Papillion Public Library. A Teen Advisory Board will begin monthly meetings in September. Teens will use the opportunity to assist in the design and implementation of programming at Papillion Public Library. D. Agenda Items 1. Old Business: a. Policy Reviews – Code of Conduct.  A draft of the library’s revised Code of Conduct policy, along with the current policy approved in 2020, were provided for review. The policy will be reviewed and discussed at the August meeting. b. Library Board Continuing Education – Library Policies Video and Discussion. The board members watched a Policies video and discussed its contents. As an advisory board, they have the authority to approve library policies, with override ability by the City Council. Further discussion was held about other policies that can be added. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:25 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:25 pm. The next meeting will be August 23, 2021, at 4:30 pm.