Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, November 15, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on November 15, 2021, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:30 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Friends of the Library President Marge Caron. Absent: Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Jones; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the October 25, 2021 Board Meeting: Motion: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: none 2. Financial Report: The report included in the packet reflects the first month of spending in the new fiscal year. Several carryover items are included in a pending budget amendment before the City Council. The youth flooring project should begin after December 1st. 3. Library Board Report: The report was reviewed. There was one week less of activity than the last meeting. Both locations will be closed for Thursday and Friday of Thanksgiving. Winter Wonderland takes place on the 27th and will include storytimes, coloring pages, and the Recreation Department in the meeting rooms with an activity for the public. The Library Foundation will have a table at the event. The Library Foundation recently approved an additional $1,000 grant for the 1,000 Books Before Kindergarten program. This grant will cover expenses through November of 2022. Music & Movement Storytime will have Santa visiting in December. Noon Year’s Eve will be on the 30th next month. Thursday musical program for adults on December 2nd, 9th, and 16th. Trees of Memory will be back going up December 4th – January 8th. Kelly and Lacey have been planning for SRP, including putting together a funding request for the Friends of the Library group. Several staff went to Lincoln on 11/2 and 11/3 for a Makerspace Conference. Pat Houser has accepted a full-time position with the Building Department. A card will be passed around. Rachel Buckwalter has been offered the position of Library Secretary. D. Agenda Items 1. Old Business: a. Policy Reviews – Amendment to Code of Conduct Policy*: Two new lines have been added to the policy approved in October. Move to approve: Jones; Second: Rodgers; Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. b. Library Board Continuing Education – Video and Discussion on Strategic Planning: We are up for accreditation in 2023. Last accreditation was completed in 2018. Kovar gave an overview of the accreditation process, including the development of a revised strategic plan. Rodgers asked about the window of time that the plan covers, is it a 3- 5 year window, or is it a specific time to match up with City? Kovar responded that the strategic plan covers a 3-year period, but can include longer-term goals. Rodgers expressed a desire to have specific metrics tied to the plan. The delay in the accreditation process due to COVID has allowed us to take a step back to reassess where we currently are and make things better for the future. September 2023 is date to submit the revised plan. In the past a committee (staff, board, school district, DBA, etc.) was formed to brainstorm goals and objectives. Something like that will occur at this time next year. Partlow noted that goals can be more vague, while objectives can be more specific and can change. Panko noted that the DECA/Marketing 2 class at the high schools have to do year long projects, if we have something we want kids to do, that might be something to look into. A project could possibly tie in with strategic planning. 2. New Business: a. 2022 Library Board meeting dates*: November 14th and December 12th were changed as new dates. Motion to approve with changes: Jones; Second: Rodgers; Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. b. Library Board Secretary designation: This item will be carried forward to the December meeting. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:24 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:24 pm. The next meeting will be December 13, 2021, at 4:30 pm.