Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, December 13, 2021 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on December 13, 2021, at 4:39 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:39 pm. 1. Roll call: Present were Board Members Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, and Library Secretary Rachel Buckwalter. Absent: Erin Jones, Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Montgomery. Roll Vote: Jones: absent, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the November 15, 2021 Board Meeting: Motion: Montgomery; Second: Rodgers. Roll Vote: Jones: absent, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: The Library received two thank you notes from the Recreation Department and the Community Foundation thanking for Winter Wonderland. 2. Financial Report: The current financial report as of November 30, 2021 was included in the meeting packet. 3. Library Board Report: Winter Wonderland had strong attendance with several first time visitors. Circulation statistics reflect the growing community. Upcoming adult and youth programs were discussed as seen on the January Calendar, including two new book clubs and an Inclusive Family Nutrition program. Youth Services will be taking a programming break December 19 through December 29. Sump will be closed December 24-25, December 31-January 1, and January 17. Matt Kovar is working with Sarpy leadership to make Eagle Ridge park the location for a permanent story walk. The Friends of the Library will be hosting a thank-you luncheon for volunteers and Library Staff on January 5. Eight additional STEM kits were added thanks to donations. Potential grants and the security cameras were discussed. D. Agenda Items  1. Old Business: a. Policy Reviews: There was no policy up for review at this meeting. b. Library Board Continuing Education – Selection of Next Topic: Working with Friends c. Library Board Secretary Designation*: Following the departure of Pat Houser to the Building Department, Rachel Buckwalter was promoted into the role of Library Secretary. Motion to designate Library Board Secretary duties to Rachel Buckwalter: Rodgers; Second: Montgomery. Roll Vote: Jones: absent, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Panko motioned to adjourn the meeting at 4:57 pm. Second: Rodgers. Roll Vote: Jones: absent, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 4:57 pm. The next meeting will be January 24, 2022, at 4:30 pm.