Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, January 24, 2022 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on January 24, 2022, at 4:30 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:30 pm. 1. Roll call: Present were Board Members Erin Jones, Peggy Montgomery, Melissa Panko and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Public Services Manager MaLinda McEntire, Library Secretary Rachel Buckwalter, and Friends of the Library President Marge Caron. Absent: Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the December 13, 2021 Board Meeting: Motion: Montgomery; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: None a. Financial Report: The current financial report as of December 31, 2021 was included in the meeting packet. The library has received several grants for Youth Services and the Summer Internship. 2. Library Board Report: a. Statistics reflect an increase in attendance at adult programs with recent success from new book clubs. b. The Library will be closed for President’s day on February 21. c. Library staff extend their sincerest thanks to the Friends for their appreciation luncheon, and for their recent grant to support the Summer Reading Program. d. The Library Foundation has been awarded a Google Data Center Community Grant to assist the Library with the purchase of a new large format printer. e. A draft job description for the new full-time Digital Library Technician has been forwarded to Human Resources. f. Rachel Enokawa began employment as a Library Aide on January 5. The Library is also accepting applications to fill a vacancy at the Digital Library. g. Lacey has been working on developing additional emergency training for staff, including CPR and AED training. h. The Library is applying for a continuing education grant from the Nebraska Library Commission to acquire Niche Academy for staff training. D. Agenda Items 1. Old Business: a. Policy Reviews: There was no policy up for review at this meeting. b. Library Board Continuing Education: Working with Friends (1) Video discussion included: Funding, advocacy, and the Friends of the Library as a 501(c)(3) and separate entity. (2) The Library previously had a memorandum of understanding with the Friends of the Library, but now has a formal lease agreement. Discussion followed on the relationship with the Friends of the Library, membership dues, and volunteers. (3) Rodgers recently attended additional training from United for Libraries. Discussion followed of library conferences and continuing education credit. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: Discussion included the status of Kryger and reappointments of Jones and Rodgers. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Montgomery motioned to adjourn the meeting at 5:20 pm. Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: yes, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:20 pm. The next meeting will be February 28, 2022, at 4:30 pm.