Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, May 23, 2022 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on May 23, 2022 at 4:32 pm A. Call to order: The meeting was called to order by Library Board Vice Chairperson Melissa Panko at 4:32 pm. 1. Roll call: Present were Board Members Erin Jones, Melissa Panko, and Doug Rodgers. Also present were Library Director Matt Kovar, Assistant Library Director Lacey Partlow, Youth Services Manager Kelly Warehime, Library Secretary Rachel Buckwalter, and Deputy City Administrator Phil Green. Absent: Peggy Montgomery, Steve Kryger. 2. Affidavit of Publication in the Sarpy County Guide & News: Notice of the meeting was given to the Sarpy County Guide & News, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. 2. Approval of the Minutes of the April 25, 2022 Board Meeting: Motion: Jones; Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. C. Library Director’s Report 1. Correspondence and Communications: The Library received an award from Facebook (Meta) for the receival of the $10,000 grant. 2. Financial Report: The current financial report as of April 30, 2022, was included in the meeting packet. 3. Library Board Report: a. The statistics reflect more foot traffic and an increase in circulation and cardholders compared to last year. The library expects a bump in statistics next month with the start of summer reading. b. Upcoming programs for the month of June were discussed including Urban Gardening 101 at the Papillion Urban Garden and Urban Hike at Sump. c. Discussions are underway for a combined author event with the other Sarpy County libraries to likely take place in the Spring of 2023. d. Discussion included the partnerships with the Papillion Historical Society and the Recreation department including the recent ribbon cutting and Summer Reading Program event as well as having a booth at the Papillion Farmer’s Market. D. Agenda Items 1. Old Business: a. Policy Reviews: None  b. Library Board Continuing Education: Discussion included continuing education opportunities. c. Library Overdue Fees - the proposed elimination of daily overdue fines (1) Discussion continued for the proposed elimination of daily overdue fines including accountability, access to the library, loan periods for check outs, and the proposal of automatic renewal. Discussion followed on scenarios of renewals and changes to the Circulation Policy. (2) Approval of the Circulation Policy as written and the addendum: (a) Motion: Rodgers; Second: Jones. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. 2. New Business: none E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 5:23 pm. Second: Rodgers. Roll Vote: Jones: yes, Kryger: absent, Montgomery: absent, Panko: yes, Rodgers: yes. Motion carried. Meeting adjourned at 5:23 pm. The next meeting will be June 27, 2022, at 4:30 pm.