Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, December 11, 2023 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on December 11, 2023 at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Vice-Chair Doug Rodgers at 4:30pm. 1. Roll call: Present were Board Members Doug Rodgers, Erin Jones, Peggy Montgomery, and Stephanie Albers. Absent: Melissa Panko. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, and Library Secretary Joey Sears. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Jones. Roll vote: Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Absent: Panko. Motion Carried. 2. Approval of the Minutes of the November 13, 2023 Board Meeting: Motion: Albers; Second: Jones. Roll vote: Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Absent: Panko. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None. 2. Financial Report: Reflects the end of November. The carryover budget amendment has been approved. 3. Library Board Report: a. We had another strong month with stats. b. Our electronic circulation stats were much higher than last year. c. The door counter was discussed. d. Both library locations will be closed on December 24th and 25th. They will also be closed on January 1st. On December 31st the Digital Library will be closing at 3pm with Sump closing at its usual time of 5pm. e. The All-Staff Retreat will be January 12th with both library locations closed that day. f. Two new book clubs will be added in January, Battlefield Book Club and Author Studies. g. Adult Services had a successful month of programming. Both NaNoWriMo and Harry Potter Trivia had strong attendance. h. The Winter Wonderland storytimes went well, and our Assistant Director did an excellent job of helping our Youth Services Librarian narrate. i. The Trees of Memory are now on display.  j. The Library Foundation participating in the Midlands Community Foundation matching campaign was discussed. k. Two new staff members have begun working at the Digital Library. l. The current Library Secretary has accepted another position and will be moving out of the role. He will be working with current Library Aide, Rachele Enokawa, who will be transitioning into the Secretary role. m. Our new security cameras are awaiting IP addresses, and once they are assigned, we should have access to them. n. Our mobile app is experiencing issues due to developer conflicts. D. Agenda Items 1. Old Business: a. Policy Reviews: It was noted that a social media policy will be created, and our security camera policy will be updated. b. Library Board Continuing Education: None. 2. New Business: E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Jones motioned to adjourn the meeting at 4:57pm. Second: Montgomery. Roll vote: Rodgers: yes, Jones: yes, Montgomery: yes, Albers: yes. Absent: Panko. Motion Carried. Meeting adjourned at 4:57pm. The next meeting will be January 22, 2024 at 4:30pm.