Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, June 24, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on June 24th, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:30pm. 1. Roll call: Present were Board Members Erin Jones, Stephanie Albers, Melissa Panko, Doug Rodgers, and Peggy Montgomery. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Montgomery; Second: Rodgers. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. 2. Approval of the Minutes of the May 20, 2024, Board Meeting: Motion: Rodgers; Second: Panko. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None 2. Financial Report: a. The financial report was reviewed. 3. Library Board Report: a. Circulation stats showed another strong month like last month. These stats are pre- summer reading and include our two-week story time break in May. b. Both library locations will be closed for the 4th of July. c. We’ve had a strong start to Summer Reading: At today’s story time there were 169 people. If you see Sarah around, give her some love. She does a great job with all the people there especially in the heat. Dr. Oxygen had 232 attendees. Wildlife Encounters had 267. Our new Golden Sower Honeybee book club geared towards 3rd- 5th graders had a promising 12 people. We’ve also heard that more reluctant readers have been coming in to participate in summer reading. Kelly has done an amazing job with finding teen volunteers this year and having the SRP desk staffed. She’s also streamlined processes for staff for managing SRP prizes as well. d. Adult Summer Reading overview: Shelby reached her goal of 250 adults registered for Summer Reading and surpassed it to hit 300. e. Pioneer Paperbacks book club will be meeting at the Portal Schoolhouse, which pairs nicely with the book they read this month about the Indian boarding schools.  f. On Sunday the library is partnering with the Papillion Area Community Theatre. They will be coming to perform a few songs from their show “Crazy for You”. Afterwards, Shelby will be giving book recommendations based on the different romantic comedy tropes. g. July 9th will be our next Silent Reading Party at the Twisted Vine on the patio. h. Sarpy Chamber is having a poker run in downtown Papillion. The Friends of the Library (FOL) and the library are teaming up and passing out treats and drinks plus a raffle for coupons for the bookstore. The intent was to make people more aware of FOL as an organization, the fact that they are looking for volunteers and have the bookstore available. i. The new StoryWalk® is “Milk and Juice, “and will be out through June and July. j. Matt attended a budget workshop with the other City department heads at the end of May. City administration is reviewing the budget and then Matt will have a meeting with the City Administrator to review and address any concerns. k. Shelby presented at the Willa Cather Conference in June. She will likely do her presentation to the librarians at the state library conference in October. She’ll be able to share what we’ve been able to achieve here with book clubs and local history at the state level. l. We held our quarterly meeting with our SirsiDynix consortium, which is the library system that holds our patron and item records and manages circulation. There are a couple of libraries that are considering leaving the group which won’t change our participation and use of that software. It will have a slight monetary impact but should result in a cost savings. m. Matt and Lacey participated in program selection for our state library conference in Kearney from October 9th-11th. Matt will share the information with the Board and Library Board members are encouraged to attend. n. United for Libraries has a free online conference in August and Matt will email those details to Board members. o. We have a fully appointed board for the next two years. Thank you to the three who agreed to serve another four-year term. The next board member(s) with a term expiration will be in 2026. p. We had three impact stories this month that show the dedication of our staff members at all levels and just how much their work has an impact on our community in big and small ways. D. Agenda Items 1. Old Business: a. Policy Reviews: Study Room Policy. The Study Room Policy was reviewed and discussed. The last item regarding, “failure to show up for a reservation without a cancellation after four instances will result in the loss of study room privileges,” will be amended to include loss of study room privileges “for a period to be determined by Library Administration.”  Motion to approve the Study Room Policy with the amendment: Panko. Second: Rodgers. Roll vote: Jones: yes, Panko: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Motion Carried. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: Wiemeyer shared the April book sale made $456.00. They have another book sale scheduled for October 3rd- 5th. Discussion on the intake process of book donations. Matt will meet with the FOL, and they will figure out a way to streamline the process. FOL also has a new bookmark to hand out. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 5:27pm. Second: Panko. Roll vote: Jones: yes, Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Motion Carried. The meeting was adjourned at 5:27pm. The next meeting will be July 22, 2024, at 4:30pm.