Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, July 22, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on July 22nd, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Vice Chair Stephanie Albers at 4:30pm. 1. Roll call: Present were Board Members Stephanie Albers, Melissa Panko, Doug Rodgers, and Peggy Montgomery. Absent: Erin Jones. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Youth Services Manager Kelly Warehime, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Sarpy County Times: Notice of the meeting was given to the Sarpy County Times, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Panko. Roll vote: Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Jones. Motion Carried. 2. Approval of the Minutes of the June 24, 2024, Board Meeting: Motion: Montgomery; Second: Rodgers. Roll vote: Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Jones. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None 2. Financial Report: a. Many of our annual contracts and renewals are paid in July and August. By the time we meet next month we will be wrapping up most our spending for the fiscal year. Then we will be looking ahead to the new year that will start on October 1st. b. The skylights were inspected after the recent storms and were found to be damaged. The damage will significantly reduce the lifespan and will eventually cause them to fail. We are waiting for a quote from the company that installed them and working with the City on next steps. More information to come. 3. Library Board Report: a. June statistics were reviewed. Programming attendance year over year has increased. Circulation stats have a modest increase over last June. We have had significant increases in door count at both locations. b. Youth Summer Reading overview: We’ve had extremely high attendance numbers for programs, lots of new faces, and we’ve had great teen volunteers. c. Adult Summer Reading overview: We far exceeded the goal of 250 participants. Adult participants are having fun and have carved out space for themselves to relax and read. d. SRP Stats: Midway we have already surpassed over one million minutes read.  e. Strong summer participation has led to patrons finding and signing up for other programs such as 1,000 books before kindergarten. f. Jay, our summer intern, will transition into a library aide role in the next few weeks. g. Lacey attended the Downtown Business Association (DBA) meeting last week and reports that they are in a restructuring phase. More details to come. h. The library has been collaborating with downtown businesses for library programming. It’s been beneficial for all, and we hope to continue in the future. i. The larger, more robust Ulti-maker 3D printer has been installed at the Digital Library and is available for use now. Patrons can submit their prints online. j. Newsbank, our online newspaper database, has been having issues. The company has been resolving those and they are working back through the days with missing content. k. The Library Foundation meets in August. We will have a report next month. l. Matt had his budget review meeting with the City Administrator to review and address any concerns. The budget will be introduced to City Council in August. m. SirsiDynix consortium members have until September to decide whether to continue with the group or not. This won’t change our participation and use of the software but should be a cost savings whether the group remains or we subscribe individually. n. United for Libraries Virtual Conference runs July 30-August 1. Free for all Nebraska librarians and board members. o. Our impact story for this month highlighted how we partnered with the community theater for a program that featured their summer musical. This was a great opportunity to promote literacy and help another community organization. D. Agenda Items 1. Old Business a. Policy Reviews: Questions about the approved Study Room Policy – It has gone into effect and seems to be going well. Before bringing it to the Board we had a few months of tweaking the procedure. We track no-shows with our meeting software. The rooms are being used more frequently by a larger number of people. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: None. 4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 4:52pm. Second: Panko. Roll vote: Albers: yes, Panko: yes, Rodgers: yes, Montgomery: yes. Absent: Jones. Motion Carried. The meeting was adjourned at 4:52pm. The next meeting will be August 26, 2024, at 4:30pm.