Board of Trustees of Sump Memorial Library

Minutes of the Papillion Public Library Board of Advisors Monday, August 26, 2024 The Board of Advisors of Papillion Public Library met in an open and public session at Sump Memorial Library on August 26th, at 4:30 pm. A. Call to order: The meeting was called to order by Library Board Chair Erin Jones at 4:30pm. 1. Roll call: Present were Board Members Erin Jones, Stephanie Albers, Doug Rodgers, and Peggy Montgomery. Absent: Melissa Panko. Also present were Library Director Matt Kovar, Library Assistant Director Lacey Partlow, Adult Services Librarian Shelby Brodersen, Youth Services Manager Kelly Warehime, Library Secretary Rachele Enokawa, and Friends of the Library President Debbie Wiemeyer. 2. Affidavit of Publication in the Omaha World Herald: Notice of the meeting was given to the Omaha World Herald, the designated method of giving notice. 3. Public announcement that a current copy of the Open Meetings Act is posted in the meeting room. B. Meeting Approval Items 1. Approval of Agenda: Motion to approve the agenda: Rodgers; Second: Albers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. 2. Approval of the Minutes of the July 24, 2024, Board Meeting: Motion: Rodgers; Second: Albers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. C. Library Director’s Report 1. Correspondence and Communications: None 2. Financial Report: a. Wrapping up fiscal year spending over the next several weeks. b. The “Library - Other Grants” and “Grant Fund Expenditures” lines will be updated pending approval of the budget amendment at next week’s City Council meeting and will be reflected in next month’s financial report. 3. Library Board Report: a. In July we had another strong month. Our second month of summer reading program kept a steady pace. b. A note on our database use line, Newsbank was not functioning properly, and content wasn’t being uploaded. They have corrected that issue. It impacted on our usage stats, which is why the usage numbers dropped for last month. c. Due to the storm power outage, we were closed for two days (8/1,8/2) and didn’t have power for two and a half days. During that we learned more about what the capabilities of our building are when we don’t have power. When the building was built, the generator was never intended to completely function the whole building. Its intention was to operate critical functions like HVAC heat, not air conditioning. Otherwise, we didn’t have any damage. We had our roof inspected but everything seemed to be okay. d. Both library locations will be closed on Monday September 2nd in observance of Labor Day.  e. Summer Reading statistics show another successful summer. The stat that stands out is the minutes read with over 1.4 million minutes. Participation numbers were strong. Adults had a great increase this year surpassing the goal. We know that every year we can’t massively grow but if we can sustain a year like this one, it would be great. Also thank you to the Friends we gave almost 600 coupons for the bookstore and for grant funding they provided for prize books (we gave out over 1200 books). f. September is jammed packed with programming with new teen programs; Craft night, Mario Kart tournament, and reading club all held at the Digital Library. At Sump there will be a new youth reading program “Reading Dragons”. For adults we are continuing our bi-monthly Fiber Arts Fridays. There’s also the Book Festival on September 16th-21st with writing workshops, social media class, literary trivia, with the Author Expo on September 21st. We also partnered with other Sarpy County libraries and Ralston to have an author talk with NYT bestselling author Tosca Lee at the Landing on September 26th. g. We’ve been making changes to the youth and adult collection with series added to the spine sticker. In the adult non-fiction there’s some re-cataloging done to make topics easier to find. h. Lacey has been looking into expanding our adventure passes with the Luminarium and Gifford Farms. Nothing finalized yet, more information to come. i. The Library Foundation met on August 12th, they talked about fundraising, elected their board officers for next year, and added a new board member. j. Next fiscal year’s budget has been introduced to the City Council on August 6th, with the second reading and public hearing on August 20th. The third and final reading will be September 3rd for final approval. The special legislative session on changes to property taxes for municipalities and counties will not impact this budget but will impact the 2025-2026 budget. k. Matt and Lacey attended the virtual United for Libraries conference. Discussion followed. Matt will check into getting links of the conferences for board members to watch. l. The Pioneer Paperbacks book club members read “Stealing” by Margaret Verble and it inspired them to investigate the Nebraska Indian Boarding School in Genoa, NE. They have been in contact with the state archaeologist who coordinates the digs there. Shelby is working to bring the archaeologist in for a program. D. Agenda Items 1. Old Business a. Policy Reviews: None. 2. New Business: None. E. Administrative Reports 1. Committee Reports: None. 2. Comments from Library Board: None. 3. Comments from the Friends of the Library/Library Foundation: They will be meeting next Sunday to plan out their next book sale in October. Discussion on how the updated way we intake book donations is going.  4. Comments from the City: None. F. Closed Session: Litigation, Personnel Matter, and Negotiations (if applicable): None. G. Adjournment: Rodgers motioned to adjourn the meeting at 4:52pm. Second: Albers. Roll vote: Jones: yes, Albers: yes, Rodgers: yes, Montgomery: yes. Absent: Panko. Motion Carried. The meeting was adjourned at 4:52pm. The next meeting will be September 23, 2024, at 4:30pm.