City Council

MINUTE RECORD PAPILLION CITY COUNCIL TRAINING WORKSHOP/ PLANNING SESSION MINUTES THURSDAY, JANUARY 16, 2020 8: 30 A. M. The Mayor and City Council of the City of Papillion met in open and public session for a training workshop/ planning session at Chalco Hills on January 16, 2020, at 8: 30 AM. City Clerk Nicole Brown called the roll. Present were Councilmembers Steve Sunde, Tom Mumgaard, James Glover, Gene Jaworski, Lu Ann Kluch, Bob Stubbe, Steve Engberg, and Mayor David P. Black. Councilmember Jason Gaines was absent. Also present were City Administrator Christine Myers, Assistant City Administrator Amber Powers, and Dr. Ralph Lassiter from the Nebraska Business Development Center. Mayor Black led those present in the Pledge of Allegiance. Affidavit of Publication: Notice of the meeting was given in the Papillion Times, the designated method of giving notice. A copy is available in the office of the City Clerk. Public Announcement that a current copy of the open meeting act was present at the meeting. Mayor Black discussed the goals for the session and the decision to utilize Dr. Lassiter from the Nebraska Business Development Center as a facilitator. OVERVIEW OF PLANNING PROCESS: Dr. Lassiter reviewed the schedule of activities. He then discussed roles and responsibilities during the planned exercises and reviewed ground rules for discussion. DATA REVIEW: Council members reviewed highlights from the 2017 citizens survey and the goals establishedduring the 2018 City Council Retreat: ( 1) Preserve Mid- Town Papillion, ( 2) Evaluate Public Safety for a Big City, ( 3) Maintain a Strong Financial Position, ( 4) Improve/ Maintain Road System, ( 5) Protect Small- Town Feel and Sense of Community, and ( 6) Expand/ Improve Recreational Facilities. They also begin reviewing the results of a SWOT analysis survey completed by elected officials, department heads, and alumni from the Papillion Leadership Academy. Break: 9: 33- 9: 44 AM After returning from break, Dr. Lassiter led the Council in a discussion to identify various trends that influence the city and the impact those trends will have on the City' s Mission and Vision Statements. After completion of the discussion, the Council agreed upon a 1 January 16, 2020 draft Mission Statement: " The mission of the City of Papillion is to preserve our small- town feel and promote quality of life, while delivering exceptional services for residents, visitors, and businesses." Break: 11: 26 AM — 12: 01 PM Upon reconvening, the Council discussed what they believe to be the values of the City. From those values, they decided upon a draft Vision Statement: "Papillion will be a model for a safe, vibrant, and inclusive community with a thriving economy, that values recreational, cultural, and educational opportunities." Break: 1: 02- 1: 10 PM SWOT ANALYSIS: Mayor Black and Council members participated in a small- group brainstorming exercise to identify the City' s strengths, weaknesses, opportunities, and threats. Break: 2: 03- 2: 14 PM ACTION PLANNING: Mayor Black and Council members used the draft Mission and Vision Statements to define goals for the City. They then condensed those ideas into five draft strategic goals: 1. Manage plans ( existing and new) 2. Maintain a strong financial position 3. Maintain and improve downtown 4. Manage growth and development 5. Maintain small- town feel Dr. Lassiter concluded his portion of the session and provided advice toward next steps in the strategic planning process. Break: 3: 28- 3: 37 PM SUMMARY AND CLOSING COMMENTS: During comments from Mayor and Council, the following items were briefly discussed: ( 1) solar power legislation, ( 2) downtown redevelopment, ( 3) downtown fire station, ( 4) 90th St improvements, and ( 5) Halleck Park connection to 72nd St. 2 January 16, 2020 ADJOURNMENT: Motion to adjourn by Councilmember Glover, second by Councilmember Jaworski. Upon roll call vote, Sunde, Mumgaard, Glover, Jaworski, Kluch, Stubbe, and Engberg all voted yes. Voting no: none. Absent: Gaines. Motion carried. Meeting adjourned at 4: 19 PM. CITY OF PAPILLION DAV P. LACK, MAYOR ATTEST: 1( 0 t+ NICOLE BROWN, CITY CLERK SEAL • I, Y9, Z** i •• h<< BRPS 3 January 16, 2020