Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, May 23, 2019 3:00 PM Council Chambers Amended May 22, 2019 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by telephone conference call, pursuant to A.R.S. §38-431(4). 2. STUDY SESSION ITEMS The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 19-243 Discussion of Lincoln Drive Median Improvements 45 Minutes Staff Contact: Paul Mood, 480-348-3573 Attachments: PowerPoint - Lincoln Median Improvements 19-240 Discussion on the State Mandated PSPRS Funding Policy 10 Minutes Staff Contact: Douglas Allen Attachments: PSPRS Funding Policy DRAFT 2009_0523 19-242 Discussion of Public Safety Personnel Retirement System (PSPRS) Funding Options 30 Minutes Staff Contact: Douglas Allen Attachments: PowerPoint - PSPRS Financial Options 19-241 Discussion on the Strategic Revenue Plan for FY2020 20 Minutes Staff Contact: Douglas Allen Attachments: Strategic Revenue Plan Draft 2019_0523 Town of Paradise Valley Page 1 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 19-248 Discussion and Direction Regarding Changes to Definition of Small Wireless Facility in Chapter 2, Article 2-5, Section 2-5-2(I)(2)(l) of the Town Code 15 Minutes Staff Contact: Andrew Miller, 480-348-3691 Attachments: Ordinance Changes to Definitions of Small Wireless Facility_dwr rev_5-16-19 PowerPoint - Ordinance Changes to Small Wireless Facilities Definitions_dwr rev 19-236 Discussion of Draft of Uniform Video Services License Agreement and Draft of Application Form and Affidavit 15 Minutes Staff Contact: Andrew Miller, 480-348-3591 Attachments: PV Video Service Application and Affidavit Draft PV Video Service License Agreement Draft 052319 Video Services License Agreement 3. EXECUTIVE SESSION 19-235 Discussion of Town Attorney performance review as authorized by A.R.S. §38-431.03(A)(1) and discussion and direction to the Town Attorney or Town representatives regarding the Town Attorney employment agreement as authorized by A.R.S. §38 431.03(A)(4). 19-234 Discussion and consultation with the Town Attorney or Town representatives concerning negotiations for the abandonment, purchase, sale, lease, transfer, or condemnation of real property in the vicinity of 9121 N Foothill Manor Drive and 5664 N Homestead Ln as authorized by A.R.S. §38-431.03(A)(7). 19-252 Discussion or consultation with the Town Attorney to consider the Town's position regarding Development Agreement negotiations related to the Smoke Tree Resort and Lincoln Medical Plaza as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice regarding Special Use Permit zoning as authorized by A.R.S. §38 431.03(A)(3.) 19-253 Discussion and consultation with the Town Attorney regarding contract negotiations, pending or contemplated litigation, or settlement agreements as authorized by A.R.S. §38-431.03(A)(4) and/or discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3). Town of Paradise Valley Page 2 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 19-231 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 4. BREAK Town of Paradise Valley Page 3 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 19-229 Recognition of Paradise Valley Police Homeland Security & Crime Prevention Volunteers Recommendation: Recognize Paradise Valley Police Homeland Security & Crime Prevention Volunteers. Staff Contact: Chief Peter Wingert 19-225 Presentation of the Smoke Tree Resort Major Special Use Permit Amendment - 7101 East Lincoln Drive Recommendation: Receive a presentation regarding the Smoke Tree Resort Major Special Use Permit Amendment Request. Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: Attachment A - Staff PowerPoint Presentation Attachment B - Applicants PowerPoint Presentation Attachment C - Special Use Permit Guidelines 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-230 Minutes of Town Council Meeting May 9, 2019 Attachments: Minutes May 9, 2019 revised Town of Paradise Valley Page 4 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 19-224 Approval of Purchase of Police Patrol Vehicles and Equipment in FY 2020 Recommendation: Approve the purchase of three (3) 2020 Chevrolet Tahoes for the Police Department and the purchase and installation of police equipment for the Tahoes with a project cost not to exceed $204,000. The three (3) Tahoes will be used as police patrol vehicles and will not be purchased until after July 1, 2019. Staff Contact: Chief Peter Wingert, 480-948-7418 Attachments: 052319 Purchase Police Vehicles.pptx 19-244 Award of Contract for Sanitary Sewer Repairs Recommendation: Authorize the Town Manager to execute Contract CON-19-069-ENG with Achen-Gardner Construction, LLC in an amount not to exceed $105,966.34 for the Glen Dr. sanitary sewer repairs. Staff Contact: Paul Mood, 480-348-3573 Attachments: Sewer Repair Site Map Contract CON 19-069-ENG 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-239 Adoption of Resolution Number 2019-06 Amending the Fiscal Year 2018-19 Adopted Budget. Recommendation: Adopt Resolution Number 2019-06 Staff Contact: Douglas Allen, Finance Attachments: Budget Amendments Resolution 2019-06 Slides for Budget Amendment Resolution 2019-06 Town of Paradise Valley Page 5 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 19-238 Adoption of Resolution Number 2019-05 Approving the FY2019/20 Tentative Budget Recommendation: Adopt Resolution Number 2019-05 approving the FY2019/20 Tentative Budget that sets the maximum appropriation for the fiscal year at $68,331,196. Staff Contact: Douglas Allen Attachments: 01 Resolution 2019-05 Adopting the Tentative Budget 2020 02 Schedule of Changes from the Recommended to Tentative Budget 03 PV 2020 Tentative Budget 04 Slides - Tentative Budget 2020 Overview 19-228 Award of Community Services Funding for Fiscal Year 2018-19 Recommendation: Authorize the Town Manager to execute funding agreements with the community services organizations listed in the Action Report in the total amount of $50,000. Staff Contact: Duncan Miller, 480-348-3610 Attachments: PowerPoint Presentation - Community Services Funding Resolution 1304 Community Service Funding 19-245 Adoption of Town Attorney Employment Agreement, Contract No. CON-19-070-ATY Recommendation: Authorize the Mayor to execute a revised Employment Agreement with the Town Attorney, Contract No. CON-19-070-ATY, and waive the Council’s policy to delay execution of the agreement until expiration of the two-week waiting period. Staff Contact: Deborah Robberson, Assistant Town Attorney 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 19-232 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 05 17 19 Town of Paradise Valley Page 6 Printed on 5/22/2019 Town Council Meeting Notice and Agenda May 23, 2019 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. STUDY SESSION CONTINUED 19-233 Legislative Update 5 minutes Staff Contact: Dawn Marie Buckland, Deputy Town Manager 480.348.3555 16. ADJOURN AGENDA IS SUBJECT TO CHANGE Pursuant to A.R.S. § 38-431.02, notice is hereby given to the general public and to the Town Council of the Town of Paradise Valley that a quorum of Council Members may go to the Rita's Kitchen, Camelback Inn, 5402 E Lincoln Drive following the Town Council meeting. No policy matters will be discussed and no legal action will be taken. *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 7 Printed on 5/22/2019