Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, June 13, 2019 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by telephone conference call, pursuant to A.R.S. §38-431(4). 2. STUDY SESSION ITEMS The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 19-289 Discussion of Resolutions for Specific Activities During Council Recess 30 Minutes Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: 061319 Resolutions for Specific Activities During Council Recess.pptx 19-237 Discussion of Amendments to Town Code Chapter 6 - Administrative Land Modification 15 Minutes Staff Contact: George Burton, Planner, 480-348-3525 Attachments: Ordinance 2019-05 Clean Ordinance 2019-05 Track Change Resolution 2019-03 Town Manager/Town Attorney Administrative Land Modification Approval Form Administrative Land Modification Comparison Chart March 8th Notice to Builders on Chapter 6 Amendments June 6th Notice to Builders on Chapter 6 Amendments PowerPoint Presentation Town of Paradise Valley Page 1 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-275 Discussion of Ironwood Golf Villas Final Plat (Town Triangle) Northwest corner of the Northern Avenue alignment and Scottsdale Road 10 Minutes Staff Contact: Paul Michaud, Senior Planner, 480-348-3574 Attachments: A. Existing Conditions - History B. Compliance C. Application D. Certificate of Assured Water Supply & Utilities E. Traffic Statement F. LOMR & Drainage G. Prior Approvals H. Minutes I. Maintenance Agreement J. Trust Indenture K. Preliminary Plat L. Noticing M. Wall & Gate Plan N. Landscaping Plans O. Final Plat P. Presentation 19-280 Discussion of Design Contract for Public Works/Engineering Remodel 10 Minutes Staff Contact: Paul Mood, 480-348-3573 Attachments: PowerPoint Presentation 19-285 Discussion of Amendments to Article XI, Section 1102.2.B. of the Zoning Ordinance 15 Minutes Staff Contact: Andrew Miller, Town Attorney, 480-348-3691 Attachments: Ordinance Number 2019-07 061319 Study Session Residential Spacing for Medical Marijuana Dispensaries 3. EXECUTIVE SESSION Town of Paradise Valley Page 2 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-269 Discussion or consultation with the Town Attorney to consider the Town's position regarding Development Agreement negotiations related to the Smoke Tree Resort and/or Lincoln Medical Plaza as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice regarding Special Use Permit zoning as authorized by A.R.S. §38 431.03(A)(3.) 19-272 Discussion and consultation with the Town Attorney regarding contract negotiations, pending or contemplated litigation, or settlement agreements related to Five Star Development project as authorized by A.R.S. §38-431.03(A)(4) and/or discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3). 19-273 Discussion or consultation with the Town Attorney for legal advice regarding medical marijuana and municipal zoning laws related to medical marijuana dispensaries as authorized by A.R.S. §38 431.03(A)(3.) 19-268 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 4. BREAK Town of Paradise Valley Page 3 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 19-299 Recognition of the United States Army 244th Anniversary Staff Contact: Jill Keimach, Town Manager 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-267 Minutes of Town Council Meeting May 23, 2019 Attachments: Minutes May 23 2019 19-265 Cancellation of June 27, 2019 Council Meeting Recommendation: Cancel the June 27, 2019 regular Council meeting. Staff Contact: Jill Keimach, Town Manager Town of Paradise Valley Page 4 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-278 Award of Contract to Level 7 Technologies to Install Fiber Optical Conduits and Cable on the Town Campus Recommendation: Authorize the Town Manager to execute contract CON-19-082-IT in an amount not to exceed $81,779 and grant budget authority for the expenditure in FY 2020. Staff Contact: Steven Brunasso, 480-348-3547 Attachments: Executed linking agreement Exhibit_A_State_Contract_ADSPO17-169276_6-5-19 (FINAL FOR COUNCIL 6-13-19) Exhibit_B_Aspen Technologies Structured Cabling Proposal - PV Town Hall Option B PowerPoint Presentation - Town Campus Fiber 19-279 Award of Design Contract for Public Works/Engineering Remodel Recommendation: Authorize the Town Manager to execute a design contract with DWL Architects for Public Works/Engineering Building Remodel in the amount of $88,933. Staff Contact: Jason Harris, 480-348-3622 Attachments: Contract DWL.pdf 061319 Public Works & Engineering Remodel.pptx 19-297 Award of Construction Management Services Contract for Lincoln Dr, Mockingbird Ln, and Indian Bend Rd Improvements Recommendation: Authorize the Town Manager to execute the construction management services contract with Wood Patel & Associates in the amount not to exceed $225,570. Staff Contact: Jason Harris, 480-348-3622 Attachments: Contract_19-087_WoodPatel 19-277 Consideration of a Statement of Direction Extension for Mountain View Medical Center - 10555 N Tatum Boulevard (SUP-18-12) Recommendation: Approve the requested Statement of Direction (SOD) extension postponing the requirement for the Planning Commission recommendation to Town Council from June 18, 2019 to no later than November 5, 2019. Staff Contact: Paul Michaud, Senior Planner, 480-348-3574 Attachments: A - SOD As Amended 04/11/2019 B - SOD Amendment 06/13/2019 C. Commission Recommendation D - Applicant E-mail Correspondence Town of Paradise Valley Page 5 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-281 Approval of Paradise Valley Forms of the Video Services License Agreement, Application Form and Affidavit Recommendation: Approve the Paradise Valley forms of the Video Services License Agreement, Application Form and Affidavit Staff Contact: Andrew Miller, Town Attorney, 480-348-3691 Attachments: PV Video Service Application and Affidavit Draft PV Video Service License Agreement Final 19-271 Adoption of Resolution 2019-10; Replat to Relocate Drainage Easement, Abandon Public Utility Easements, and Add Access Easements on Five Star Parcel C- Located at 7000 E. Lincoln Drive Recommendation: Adopt Resolution 2019-10, subject to the stipulation in the Action Report. Staff Contact: George Burton, Planner, 480-348-3525 Attachments: Vicinity Map & Aerial Photo Application Narrative Resolution 2019-10 Replat of Parcel C Parcel C Drainage Report APS PUE Abandonment Letter Century Link PUE Abandonment Letter 19-274 Adoption of Resolution Number 2019-13; Approving the Annual PSPRS Pension Funding Policy for Fiscal Year 2020 Recommendation: Adopt Resolution Number 2019-03 approving the Annual PSPRS Pension Funding Policy for Fiscal Year 2020. Staff Contact: Douglas Allen Attachments: 01 Resolution 2019-13 PSPRS Policy 2020 02 ARS 38-863-01 PSPRS Pension Funding Policy 19-266 Adoption of Resolution 2019-14 Authorizing the Mayor and Town Manager to Advocate on Behalf of Town Council with Neighboring Cities During Council Recess Regarding Development Adjacent to Paradise Valley Recommendation: Adopt Resolution 2019-14. Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: Attachment A - Resolution 2019-14 Town of Paradise Valley Page 6 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-288 Adoption of Resolution 2019-15; Authorization to acquire property interests needed for the Lincoln Drive, Mockingbird Lane, and Indian Bend Road improvements project Recommendation: Adopt Resolution No. 2019-15; authorizing the Town to acquire property interests needed for the Lincoln Drive, Mockingbird Lane, and Indian Bend Road improvements project. Staff Contact: Andrew Miller, 480-348-3526 Attachments: Resolution 2019-15 19-282 Adoption of Resolution 2019-16 Approving the Master License Agreement for Small Wireless Facilities in the Public Right-of-Way (“MLA”) and Authorizing the Town Manager to Execute License Agreements in the Form of the Approved MLA but Requiring other Forms of License Agreements to be Approved by the Town Council. Recommendation: Adopt Resolution 2019-16. Staff Contact: Andrew Miller, Town Attorney, 480-348-3691 Attachments: SWF Master License Agreement_FINAL TO COUNCIL 6-13-19 2019-16 Approving MLA for SWF and Authorizing Town Manager to Execute 061319 Council Master License Agreement for SWF in ROW 19-283 Adoption of Resolution 2019-17 Authorizing the Mayor and Town Manager to Support the City of Scottsdale’s Efforts and Advocate on Behalf of Town Council with Regard to FAA Flight Paths Recommendation: Adopt Resolution 2019-17. Staff Contact: Dawn Marie Buckland, Deputy Town Manager, 480-348-3555 Attachments: Resolution 2019-17.docx 11. SPECIAL MEETING - PUBLIC HEARING The Town Council will recess the Regular Meeting and convene a Special Meeting to consider the Fiscal Year 2019-2020 Budget. The Town Council may hear public comments and take action on this item. Town of Paradise Valley Page 7 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-276 Adoption of Resolution Number 2019-12; Adopting the FY2019/20 Final Budget, 2020-2024 Capital Improvement Plan, and the 2020 Strategic Revenue Plan. Recommendation: Adopt Resolution Number 2019-12 adopting the FY2019/20 Final Budget and FY2020-24 Capital Improvement Plan and the 2020 Strategic Revenue Plan. Staff Contact: Douglas Allen, CFO Attachments: 01 Resolution 2019-12 Final Budget 2020 02 PV 2020 Tentative Budget 03 Slides - Tentative Budget 2020 Overview with CIP 04A CIP Summaries 04B CIP Document Detail Sheets 05 Strategic Revenue Plan 2020 RECONVENE REGULAR MEETING 12. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 19-286 Adoption of Ordinance Number 2019-07 Amending Article XI, Section 1102.2.B. of the Zoning Ordinance. Recommendation: Adopt Ordinance Number 2019-07. Staff Contact: Andrew Miller, Town Attorney, 480-348-3691 Attachments: Draft Ordinance 2019- 07 Article XI Section B Spacing PowerPoint Presentation - Residential Spacing for Medical Marijuana Dispensaries 13. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 8 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-264 Consideration of Ironwood Golf Villas Final Plat (Town Triangle) Northwest corner of the Northern Avenue alignment and Scottsdale Road Recommendation: Approve the Final Plat for “Ironwood Golf Villas” subject to the conditions in the Action Report. Staff Contact: Paul Michaud, Senior Planner, 480-348-3574 Attachments: A. Existing Conditions - History Revised B. Compliance C. Application D. Certificate of Assured Water Supply & Utilities E. Traffic Statement F. LOMR & Drainage G. Prior Approvals H. Minutes I. Maintenance Agreement J. Trust Indenture K. Preliminary Plat L. Noticing M. Wall & Gate Plan N. Landscaping Plans O. Final Plat P. Presentation 19-298 Adoption of Ordinance 2019-05; Amending Chapter 6 Town Code Amendment - Administrative Land Modification (MI-19-01); and Resolution 2019-03 Amending the Fee Schedule Recommendation: Adopt Ordinance 2019-05 and Resolution 2019-03. Staff Contact: George Burton, Planner 480-348-3525 Attachments: Ordinance 2019-05 Clean Ordinance 2019-05 Track Change Resolution 2019-03 Town Manager/Town Attorney Administrative Land Modification Approval Form Administrative Land Modification Comparison Chart March 8th Notice to Builders on Chapter 6 Amendments June 6th Notice to Builders on Chapter 6 Amendments PowerPoint Presentation Town of Paradise Valley Page 9 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-287 Adoption of Ordinance Number 2019-08 Amending the Definition of Small Wireless Facility in Chapter 2, Article 2-5, Section 2-5-2(I) (2)(l) of the Town Code. Recommendation: Adopt Ordinance Number 2019-08. Staff Contact: Andrew Miller, Town Attorney 480-348-3691 Attachments: Ordinance Changes to Definitions of Small Wireless Facility_dwr rev_5-16-19 061319 Ordinance Changes to Small Wireless Facilities Definitions_dwr rev 19-263 Authorize the Town Manager to Amend the Contract with Brown and Associates for Third Party Plan Review and Inspection Services Related to Construction Activities at the Five Star Development in an Amount Not to Exceed $540,000 Recommendation: Authorize the Town Manager to execute a contract with Brown and Associates. Staff Contact: Jeremy Knapp, Community Development Director, 480-348-3522 Attachments: Attachment A - Existing Contract with Brown and Associates Attachment B - Contract Amendment with Brown and Associates Attachment C - PowerPoint Presentation 19-256 Award of Contract for Sanitary Sewer Repairs Recommendation: Authorize the Town Manager to execute Contract CON-19-085-ENG with Achen-Gardner Construction, LLC in an amount not to exceed $409,526.81 for the Glen Dr.; Cheney Dr. and Hummingbird Ln. sanitary sewer repairs. Staff Contact: Paul Mood, 480-348-3573 Attachments: CON-19-085-ENG PowerPoint Presentation Sanitary Sewer Repairs 19-257 Award of Contract for Lincoln Dr. Median Design (32nd St. to Mockingbird Ln.), Lincoln Dr. & Invergordon Rd. Intersection Improvements and Lincoln Dr. & Tatum Blvd. Intersection Enhanced Crosswalks. Recommendation: Authorize the Town Manager to execute Contract CON-19-084-ENG with Kimley-Horn and Associates in an amount not to exceed $234,865.00 for the Lincoln Dr. Median Improvements (32nd St. to Mockingbird Ln.), Lincoln Dr. & Invergordon Rd. Intersection Improvements and Lincoln Dr. & Tatum Blvd. Intersection Enhanced Crosswalks. Staff Contact: Paul Mood, 480-348-3573 Attachments: Contract CON-19-084-ENG PowerPoint Presentation Town of Paradise Valley Page 10 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 19-295 Award of Construction Contract for Town Hall Remodel Recommendation: Authorize the Town Manager to execute the construction contract with Core Construction in the amount not to exceed $574,075, and to waive the 14-day wait period to sign the agreement. Staff Contact: Jason Harris, 480-348-3622 Attachments: PowerPoint Presentation Contract 19-088_JOC_CoreConstruction 19-296 Award of Construction Manager at Risk Construction Contract for Lincoln Dr, Mockingbird Ln, and Indian Bend Rd Improvements Recommendation: Authorize the Town Manager to execute the construction manager at risk construction contract with Achen-Gardner Construction LLC in the amount not to exceed $11,395,891.31, and to waive the 14-day wait period to sign the agreement. Staff Contact: Jason Harris, 480-348-3622 Attachments: Presentation Contract 19-068_CMAR-Achen 14. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 19-270 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 06 07 19 15. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. Town of Paradise Valley Page 11 Printed on 6/11/2019 Town Council Meeting Notice and Agenda June 13, 2019 16. ADJOURN AGENDA IS SUBJECT TO CHANGE Pursuant to A.R.S. § 38-431.02, notice is hereby given to the general public and to the Town Council of the Town of Paradise Valley that a quorum of Council Members may go to the Rita's Kitchen, Camelback Inn, 5402 E Lincoln Drive following the Town Council meeting. No policy matters will be discussed and no legal action will be taken. *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 12 Printed on 6/11/2019