Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, March 26, 2020 3:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. 2. STUDY SESSION ITEMS The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. Town of Paradise Valley Page 1 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 20-142 Discussion of Public Participation in Meetings 15 Minutes Staff Contact: Duncan Miller, 480-348-3610 Attachments: Public Participation in Remote Meetings Guidelines for Video Streaming Guidelines for Audio Video Conferencing Resolution 2020-08 20-134 Discussion of Statement of Direction for Crown Castle Intermediate Special Use Permit Amendment 30 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A - Application B - Vicinity Map & Aerial Photo C - Narative & Plans D - Statement of Direction E - Statement of Direction (Track Changes) F - Ordinance 625 (Crown Castle DAS Special Use Permit) G - Power Point Presentation 20-136 Discussion of Morning Glory Estates III Lot Split 6101 E. Caballo Lane 30 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A - Vicinity Map & Related Information B - Application C - Narrative D - Plat & Survey E - Proposed Lot Coverage & Site Plan F - Drainage Report G - Drainage Easement Agreeement Forms (Lot 13 and Lot 14) H - Fire Hydrant Flow Rate I - Morning Glory Estates Plat J - Morning Glory Estates I Lot Combo Plat K - Public Comment Emails L - March 3, 2020 Planning Commission Meeting Minutes M- Power Point Presentation.pdf Town of Paradise Valley Page 2 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 20-143 Discussion of the Results of the Town’s Request for Proposal for Financial Audit Services Beginning FY 2019-20 30 Minutes Staff Contact: Douglas Allen, 480-348-3696 Attachments: 032620 Audit Services Pp Outline Auditing Services RFP20-105-FIN Audit Proposal - Henry+Horne 20-145 Information and Discussion on the Town’s Financial Plan 30 Minutes Staff Contact: Douglas Allen, 480-348-3696 Attachments: Presentation Budget FY2021 financial plan 3. EXECUTIVE SESSION 20-138 Discussion or consultation with the Town Attorney regarding contract with USPS as authorized by A.R.S. §38 431.03(A)(4) and / or legal advice as authorized by A.R.S. §38 431.03(A)(3). 20-146 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 4. BREAK Town of Paradise Valley Page 3 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-137 Consideration of Liquor License Transfer for DoubleTree Resort by Hilton Paradise Valley-Scottsdale Recommendation: Forward the DoubleTree Resort by Hilton Paradise Valley-Scottsdale liquor license application for Person Transfer to the Arizona Department of Liquor Licenses and Control with a recommendation for approval. Staff Contact: Duncan Miller, 480-348-3610 Attachments: Memo from Police Department Memo from Community Development Town of Paradise Valley Page 4 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-135 Approval of Statement of Direction for Crown Castle Intermediate Special Use Permit Amendment. Recommendation: Approve the Statement of Direction for the Crown Castle Intermediate Special Use Permit Amendment. Staff Contact: George Burton Attachments: A - Application B - Vicinity Map & Aerial Photo C - Narative & Plans D - Statement of Direction E - Statement of Direction (Track Changes) F - Ordinance 625 (Crown Castle DAS Special Use Permit) G - Power Point Presentation Town of Paradise Valley Page 5 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 20-124 Consideration of a 4-Lot Final Plat - Estates on Invergordon (FP-20-01) 6400 E Cactus Wren Rd Recommendation: Approve the Estates on Invergordon Final Plat, located at 6400 E Cactus Wren Drive, subdividing an approximately 5.7-acre property into four (4) residential R-43-zoned properties with a public street, subject to the conditions in the Action Report. Staff Contact: Paul Michaud, Planning Manager, 480-348-3574 Attachments: A. Vicinity Map & Related Information B. Application C. Compliance to Town Standards D. Approved Preliminary Plat E. Related Plans Revised F. Drainage & Related Reports G. Planning Commission Minutes H. Water Well Material I. Approved Preliminary Plat Conditions J. Final Plat K. Resident Comments 03-18-20 Revised L. Hillside Safety Improvement Measures and Process manual Exceprtonstruction Staging Excerpt M. Dust Control Information N. Additional Assured Water Supply Information O. VSC Excerpts P. Presentation 20-147 Consideration of First Amendment to the Right-of-Way License Agreement with Crown Castle (formerly NewPath Networks, LLC) for Installation of Additional Fiber Recommendation: Approve the First Amendment to the Right-of-Way License Agreement with Crown Castle for Installation of Additional Fiber. Staff Contact: Andrew Miller, 480-348-3691 Attachments: NewPath Agreement - Paradise Valley First Amendment Exhibit 1 North Invergordon Road Exhibit 2 Scottsdale Road and Vista PowerPoint Presentation NewPath Crown Castle Contract Town of Paradise Valley Page 6 Printed on 3/24/2020 Town Council Meeting Notice and Agenda March 26, 2020 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 20-139 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 03 20 20 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 7 Printed on 3/24/2020