Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, April 9, 2020 3:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. 2. EXECUTIVE SESSION 20-152 Discussion or consultation with the Town Attorney for legal advice regarding Article XI, Section 1102.2.B as authorized by A.R.S. §38 431.03(A)(3.) Town of Paradise Valley Page 1 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 20-165 Discussion or consultation with the Town Attorney to consider the Town's position and provide instruction regarding negotiations related to an agreement with the Mountain Shadows Resort related to left turn lane on Lincoln Drive as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice as authorized by A.R.S. §38 431.03(A)(3.) 20-150 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - Approximate Start Time 4:00 PM The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 20-163 Discussion of the Town’s Financial Management Policies for FY2020/21; and Ordinance 2020-04 Authorizing Warrants and Electronic Payments 30 Minutes Staff Contact: Douglas Allen Attachments: 01 040920 Budget Policies and Priorities 2021 v1 - Presentation 02 Financial Management Policies FY2021 - RED LINED v1 03 Financial Management Policies FY2021 - CLEAN VERSION v1 04 Ord 2020-04 Amending Chapter 3 Administration for Authorizing Warrants and Electronic Payments 20-170 Discussion of an Intergovernmental Agreement to Join the Arizona Mutual Aid Compact with the Arizona Department of Emergency and Military Affairs and other Participating Jurisdictions 30 Minutes Staff Contact: Chief Peter Wingert Attachments: Resolution 2020-12 Arizona Mutual Aid Compact EU-MUA_AZ Mutual Aid Compact August 2016 Town of Paradise Valley Page 2 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 20-171 Discussion of Ordinance Number 2020-05, Amending Chapter 5, Section 5-10-9, adding the full text of the Hillside Safety Improvement Measures and Process and deleting references to the “Hillside Safety Improvement Measures and Process Manual” 30 Minutes Staff Contact: Andrew M. Miller, Town Attorney 480-348-3526 Attachments: Compare Draft for Ordinance 2020-05 Hillside Safety CLEAN Draft Ord 2020-05 Hillside Safety Manual Into Code (Rev 2020-04-01) Presentation - Hillside Safety Code Changes 4. BREAK Town of Paradise Valley Page 3 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-153 Minutes of Town Council Meeting March 12, 2020 Attachments: Town Council Minutes March 12 2020 20-154 Minutes of Town Council March 17, 2020 Attachments: Town Council Minutes March 17 2020 20-155 Minutes of Town Council Meeting March 25, 2020 Attachments: Town Council Minutes March 25 2020 20-169 Minutes of Town Council Meeting March 26, 2020 Attachments: Town Council Minutes March 26 2020 Town of Paradise Valley Page 4 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 20-164 Consideration of Resolution No. 2020-12, Authorizing the Town Manager to Enter into an Intergovernmental Agreement to join the Arizona Mutual Aid Compact with the Arizona Department of Emergency and Military Affairs and other participating Jurisdictions Recommendation: Adopt Resolution Number 2020-12; authorizing the Town Manager to execute an intergovernmental agreement to join the Arizona Mutual Aid Compact with the Arizona Department of Emergency and Military Affairs and other participating jurisdictions. Staff Contact: Chief Peter Wingert Attachments: Resolution 2020-12 Arizona Mutual Aid Compact EU-MUA_AZ Mutual Aid Compact August 2016 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-156 Approval of Contract CON-20-105-FIN for Auditing Services with Henry + Horne, LLP Beginning Fiscal Year Ending June 30, 2020 Recommendation: Approve contract CON-20-105-FIN for auditing services with Henry + Horne, LLP beginning fiscal year ending June 30, 2020 Staff Contact: Douglas Allen Attachments: 01 Audit Services Pp Outline 02 Auditing Services RFP - Contract Offer and Acceptance 03 Henry + Horne proposal 2020 Town of Paradise Valley Page 5 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 20-162 Adoption of Ordinance 2020-04 Authorizing Warrants and Electronic Payments Recommendation: Adopt Ordinance 2020-04 Authorizing Warrants and Electronic Payments; declare that it is necessary for the preservation of public peace, health and safety that the ordinance shall be in full force and effective from and after its passage by the Council; and waive Section VIII(b)(2) of the Town Council Rules of Procedure. Staff Contact: Douglas Allen Attachments: PowerPoint Presentation - Ordinance 2020-04 Ord 2020-04 Amending Chapter 3 Administration for Authorizing Warrants and Electronic Payments 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 20-151 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 04 03 20 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. Town of Paradise Valley Page 6 Printed on 4/3/2020 Town Council Meeting Notice and Agenda April 9, 2020 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 7 Printed on 4/3/2020