Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Thursday, December 3, 2020 3:00 PM Council Chambers IN-PERSON ATTENDANCE AT PUBLIC MEETINGS HAS BEEN SUSPENDED UNTIL FURTHER NOTICE. ATTEND VIA ZOOM ID 667 890 2153 OR WATCH LIVE STREAMED MEETINGS AT: https://paradisevalleyaz.legistar.com/Calendar.aspx 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY PUBLIC PARTICIPATION IN THE MEETING Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. Town of Paradise Valley Page 1 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 2. EXECUTIVE SESSION 20-454 Discussion and consultation with the Town Attorney regarding pending or contemplated litigation related to Five Star Development project as authorized by A.R.S. §38-431.03(A)(4); and discussion and consultation with the Town Attorney for legal advice regarding the development agreement and associated agreements with Five Star Development as authorized by A.R.S. §38-431.03(A)(3). 20-456 Discussion or consultation with the Town Attorney to consider the Town's position and provide instruction regarding negotiations related Small Cell Master License Agreement as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice regarding the Small Wireless Service Facilities Ordinance as authorized by A.R.S. §38 431.03(A)(3.) 20-455 Discussion or consultation with the Town Attorney to consider the Town's position and provide instruction regarding negotiations related to an intergovernmental agreement with the City of Phoenix regarding Fire Department vehicle replacement as authorized by A.R.S. §38 431.03(A)(4) and/or legal advice as authorized by A.R.S. §38 431.03(A)(3.) 20-458 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 5:00 PM The Study Session is open to the public however the following items are scheduled for discussion only. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 20-459 2022 General Plan Update - Discussion of the Public Involvement Plan 15 Minutes Staff Contact: Loras Rauch, 348-3595 Attachments: A. 2022 Public Involvement Plan - December 3, 2020 (track changes) B. PowerPoint Presentation - Michael Baker Intl. Town of Paradise Valley Page 2 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 20-450 Discussion of a Major Special Use Permit Amendment (SUP-18-05) 7101 E Lincoln Drive - Smoke Tree Resort 45 Minutes Staff Contact: Paul Michaud, Planning Manager, 480-348-3574 Attachments: A - Application B - Vicinity Map Related Maps C.1 - Narrative & Plans (Revised 10-01-20 & 10-27-20 & 11-01-20) C.2 - Parking Study and Associated Documents (Revised 10-21-20) C.3 - Traffic Impact Analysis (Dated October 2020) C.4 - Preliminary Drainage Report (Revised 10-15-20) C.5 - Wastewater Capacity Study (Revised 10-16-20) C.6 - Water Service Impact Study (Revised 10-16-20) C.7 - Acoustical Study (Revised 10-22-20) D - SUP Guidelines E - General Plan Policies F - General & SUP History G.1 - Public Comments (Updated 11-19-20) G.2 - Notifications (Updated 11-10-20) G.3 - Minutes (Updated 11-10-20) H - Statement of Direction (09-10-20) I - Tentative Timeline (Revised 11-10-20) J - Compliance Detail (Revised 11-19-20) K - SOD Comparative Analysis Table (Revised 11-19-20) L - Draft Ordinance (Revised 11-19-20) M - Presentation 4. BREAK 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* Town of Paradise Valley Page 3 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda. In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-453 Minutes of Town Council Meeting November 19, 2020 Attachments: Minutes of Town Council November 19 2020 20-466 Cancellation of December 17, 2020 Council Meeting Recommendation: Cancel the December 17, 2020 regular Council meeting. Staff Contact: Jill Keimach, Town Manager 20-437 Approve Resolution 2020-35 Amending the Fiscal Year 2020/21 Adopted Budget Recommendation: Approve Resolution 2020-35 Amending the Fiscal Year 2020/21 Adopted Budget Staff Contact: Douglas Allen Attachments: Attachment A - Budget Amendments Resolution 2020-35 20-462 Approval of Construction Contract Amendment No.1 for Lincoln Dr Median Improvements Recommendation: Authorize the Town Manager to execute Amendment No. 1 to contract CON-20-127-ENG with Markham Contracting Co., Inc., in the amount not to exceed $50,000 and to waive the 14-day wait period to sign the agreement. Staff Contact: Steven Brunasso, 480-348-3671 Attachments: Attachment 1 - Lincoln Conduit Repair Presentation Town of Paradise Valley Page 4 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 20-463 Adoption of Resolution No. 2020-38 appointing Assistant Town Attorney Deborah Robberson as the temporary Acting Town Attorney. Recommendation: Adopt Resolution Number 2020-38. Staff Contact: Andrew Miller, 480-348-3691 Attachments: Resolution 2020-38 Appointing Acting Town Attorney 20-464 Authorize the Town of Paradise Valley’s participation in the One Arizona Opioid Settlement Memorandum of Understanding, a multiparty statewide governmental agreement related to the opioid class action suit against pharmaceutical supply chain participants. Recommendation: Adopt Resolution Number 2020-39. Staff Contact: Andrew Miller, 480-348-3691 Attachments: Attachment A - Resolution 2020-39 One Arizona MOU for Opioid Settlement Attachment B - One AZ MOU 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 20-460 Consideration of the 2022 General Plan Update - Adoption of the Public Involvement Plan (PIP) Recommendation: Approve and adopt the Paradise Valley General Plan 2022 - Public Involvement Plan (PIP) dated December 3, 2020 (as revised by the Consultant and as presented). Staff Contact: Loras Rauch, 348-3595 Attachments: Attachment A - 2022 Public Involvement Plan - December 3, 2020 Attachment B - PowerPoint Presentation - Michael Baker Intl. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 5 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 20-430 Adoption of Resolution 2020-36 Accepting the FY2019-20 Comprehensive Annual Financial Report (CAFR) and Associated Financial Reports Recommendation: Adopt Resolution 2020-36 Accepting the FY2019-20 Comprehensive Annual Financial Report (CAFR) and Associated Financial Reports Staff Contact: Douglas Allen, 480-348-3696 Attachments: 01 Resolution 2020-36 Accepting the CAFR and Reports 02 PV CAFR - FY2020 03 PV AELR - FY2020 04 PV Governance Communication - FY2020 05 PV Staffs Audit Introduction Presentation 06 H+H Auditors Presentation 20-434 Adoption of Resolution 2020-37 Accepting the FY2019-20 Popular Annual Financial Report (PAFR) Recommendation: Adopt Resolution 2020-37 Accepting the FY2019-20 Popular Annual Financial Report (PAFR) Staff Contact: Douglas Allen, 480-348-3696 Attachments: Attachment A - Resolution 2020-37 Accepting the PAFR Attachment B - PV PAFR v3 - eBooklet 2020 13. STUDY SESSION CONTINUED 20-465 Discussion of Flood Control District Small Project Assistance Program 30 Minutes Staff Contact: Paul Mood, Town Engineer, 480-348-3573 Attachments: Attachment A - PowerPoint Presentation Attachment B - SPAP Procedures Misc Drainage CIP Sheet Public Comment - E Desert Crest Dr 14. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. Town of Paradise Valley Page 6 Printed on 12/2/2020 Town Council Meeting Notice and Agenda December 3, 2020 20-457 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 11 25 20 15. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 16. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 7 Printed on 12/2/2020