Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Anna Thomasson Council Member Ellen Andeen Council Member Paul Dembow Council Member Scott Moore Council Member Julie Pace Council Member Mark Stanton Thursday, February 10, 2022 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL THIS MEETING WILL BE HELD BY REMOTE PARTICIPATION ONLY Members of the public are encouraged to participate in the meeting via the following options: 1. View the live stream at https://paradisevalleyaz.legistar.com/Calendar.aspx (a) Click on Calendar Tab (b) Look for Town Council meeting (you may have to select it from the dropdown list) and find the meeting date (c) Click the “In Progress” link in the column titled Video 2. Zoom Conference (a) Computer: https://zoom.us/j/6678902153 (b) Telephone: 1 669 900 6833 Meeting ID 667 890 2153 For submitting comments and questions, and speaking at meetings, please note that there are designated opportunities for public speaking during the meetings, which will be specifically identified by the meeting's presiding official (for Town Council Meetings, the Mayor). 3. Submitting questions and comments: (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item you are interested in and click “Comment” (Please submit comments at least 1 hr prior to meeting) (b) Email dmiller@paradisevalleyaz.gov (Please submit comments at least 1 hr prior to meeting) 4. Speaking during Call to the Public / Public Hearings (a) Visit https://paradisevalleyaz.legistar.com/Calendar.aspx, search for the meeting date, and click “eComment”. Locate the agenda item and click “Register to Speak”. Join the meeting by dialing 1 669 900 6833 Meeting ID 667 890 2153 (b) If attending by Zoom Video Conference, click the chat button and enter your name and the agenda item you would like to address (These meeting participation guidelines are pursuant to Town Council Resolution 2020-08 adopted March 17, 2020.) Notice is hereby given pursuant to A.R.S. §38-431.02. that members of the Town Council will attend by audio/video conference call. Town of Paradise Valley Page 1 Printed on 2/4/2022 Town Council Meeting Notice and Agenda February 10, 2022 2. EXECUTIVE SESSION 22-064 Discussion of employee classification and compensation study and process update as authorized by A.R.S. §38-431.03(A)(1). 22-063 Discussion or consultation with the Town’s Attorneys for legal advice and to consider the Town’s position regarding the following pending litigation: Town of Paradise Valley v. Gentree, LLC; Smoke Tree Resort, LLC; et al, Case No. CV2019-015736, Maricopa County Superior Court and In re: Gentree LLC (Debtor and Movant) v. Smoke Tree Resort, LLC, Case No. 2:21-bk-05347-BKM, United States Bankruptcy Court for the District of Arizona as authorized by A.R.S. §38 431.03(A)(3) and A.R.S. §38 431.03(A)(4). 22-056 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 4:00 PM The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 22-066 Discussion of Update to the 2021 International Fire Code 15 Minutes Staff Contact: Chuck Ransom, 480-348-3596 Attachments: Staff Report A - IFC Comparison Chart B - Ordinance 2022-01 - Adopting 2021 International Fire Code v4 C - Presentation 22-071 Overview of Possible Code Amendments for Council Direction 60 Minutes Staff Contact: Lisa Collins, (480) 348-3522 Attachments: Staff Report Presentation Town of Paradise Valley Page 2 Printed on 2/4/2022 Town Council Meeting Notice and Agenda February 10, 2022 22-070 Update on the Paradise Valley, Together 2022 General Plan - “Public Hearing” Draft Plan 20 Minutes Staff Contact: Lisa Collins, (480) 348-3522 Attachments: Staff Report A. Presentation B. Draft Plan 22-068 Discussion on Whether to Make November and December Public Meetings Consistent with Rest of Year 20 Minutes Staff Contact: Jill Keimach, 480-348-3533 Attachments: A. Staff Report B - Presentation Meeting Schedule Study Session 02102022 C - Rules and Procedures Adopted 03 22 2018 by Res 2018-09 4. BREAK Town of Paradise Valley Page 3 Printed on 2/4/2022 Town Council Meeting Notice and Agenda February 10, 2022 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 22-055 Minutes of Town Council Meeting January 27, 2022 Attachments: Minutes of Town Council Meeting January 27 2022 22-062 Discussion and Action Authorizing the Submittal for Certain ARPA Funds for the First Phase of the Town’s Integrated IT Service Model Strategy (Digital Citizens Services) Related to the Town’s Finance Budget and Planning Technology Improvements Recommendation: Authorize the Town Manager to execute the contract with Cleargov in the amount not to exceed $115,000 and to waive the 14-day wait period to sign the agreement. Staff Contact: Michael Carbone, 480-348-3696 Attachments: Staff Report ARPA Digital Citizen Services - Finance Budgeting and Planning A. Presentation B. Contract - ClearGov - Paradise Valley Service Order 2.1.22 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 4 Printed on 2/4/2022 Town Council Meeting Notice and Agenda February 10, 2022 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 22-057 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 02 04 22 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 5 Printed on 2/4/2022