Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Anna Thomasson Council Member Ellen Andeen Council Member Paul Dembow Council Member Scott Moore Council Member Julie Pace Council Member Mark Stanton Thursday, May 26, 2022 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION 22-203 Discussion or consideration regarding Town Manager performance review and goal setting as authorized by A.R.S. §38-431.03(A)(1). 22-202 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - APPROXIMATE START TIME 3:45 PM The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 22-208 Maricopa County Vector Control Update 20 Minutes Staff Contact: Jill Keimach 480-348-3690 Attachments: A. Staff Report - Vector Control B. Presentation Town of Paradise Valley Page 1 Printed on 5/24/2022 Town Council Meeting Notice and Agenda May 26, 2022 22-200 Discussion of Proposed Audiovisual Technology (AV) Upgrade and Expansion in Town Hall Chambers, Board Room, Community room, and PD conference room. 10 Minutes Staff Contact: Duncan Miller, 480.348.3610, Kathy Fernandez, 480.348.3672 Attachments: A. Staff Report - AV Upgrade B. Presentation C. Proposal 22-214 Discussion of the Annual Pavement Preservation Program 10 Minutes Staff Contact: Jerry Cooper 480-348-3589 Attachments: A. Staff Report B. MR Tanner Proposals C. Presentation D. Section Maps 22-217 Presentation, Discussion, and Direction Regarding the Town of Paradise Valley’s Tentative Budget for Fiscal Year 2023 which Begins on July 1, 2022 45 Minutes Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A. Staff Report B. Resolution 2022-13 - Tentative Budget FY 2023 C. Presentation 4. BREAK Town of Paradise Valley Page 2 Printed on 5/24/2022 Town Council Meeting Notice and Agenda May 26, 2022 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 22-209 Paradise Valley Historical Advisory Committee Anniversary Celebration Staff Contact: Jill Keimach, Town Manager 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 22-211 Continuance of new Special Use Permit for a private roadway gate on East Cottontail Run Road (5000 E Cottontail Run Rd & 7117 N Tatum Blvd) Recommendation: Continue Ordinance 2022-02, a new Special Use Permit application for a private roadway gate located on 5000 East Cottontail Run Road and 7117 N Tatum Boulevard, to June 9, 2022. Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. Applicant Correspondence 11. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 3 Printed on 5/24/2022 Town Council Meeting Notice and Agenda May 26, 2022 22-218 Discussion and Possible Action to Adopt Resolution 2022-13 - Adopting the Tentative Budget for Fiscal Year 2023 Recommendation: Adopt Resolution 2022-13 setting forth the FY2023 Tentative Budget and authorize staff to proceed with the required publications. Staff Contact: Lindsey Duncan, 480.348.3696 Attachments: A. Staff Report B. Resolution 2022-13 - Tentative Budget FY 2023 C. Presentation 22-213 Discussion and Possible Action to Authorize the Annual Pavement Preservation Program in Maintenance District 1, Selected Streets in Maintenance District 3 (Stone Canyon), McDonald Drive from Tatum Boulevard to Town Limits, and Jackrabbit Road from Invergordon Road to Town Limits Recommendation: Authorize implementation of the Fiscal Year 2022/23 Pavement Preservation Program in Maintenance District 1, and selected streets in Maintenance District 3, McDonald Drive, and Jackrabbit Road; approve expenditure of funds from the Pavement Management Budget - Highway Users Revenue Fund (HURF); authorize the Town Manager to execute CON-18-0012-PBW, Amendment No. 5 with M.R. Tanner in the amount of $2,704,801.00; and waive the 14-day contract execution wait period. Staff Contact: Jerry Cooper 480-348-3589 Attachments: A. Staff Report B. MR Tanner Proposals C. Presentation D. Section Maps 12. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 22-204 Minutes of Town Council Meeting May 12, 2022 Attachments: Town Council Minutes May 12 2022 Town of Paradise Valley Page 4 Printed on 5/24/2022 Town Council Meeting Notice and Agenda May 26, 2022 22-179 Discussion and Possible Action to Authorize the Town Manager to Execute CON-22-231-IT with SHI International Corp. for Microsoft Licensing Purchase Recommendation: Authorize the Town Manager to Execute CON-22-231-IT with SHI International Corp. for Microsoft Licensing Purchase in the Amount not to Exceed $150,000.00, and to Waive 14-Day Wait Period to Sign the Contract Staff Contact: Kathy Fernandez, 480.348.3672 Attachments: A. Staff Report - Microsoft Licenses B - CON-22-321-IT C - Quote 22-216 Discussion and Possible Action to Award Community Services Funding for Fiscal Year 2021-2022 Recommendation: Authorize the Town Manager to execute funding agreements with the agencies listed in the staff report in the total amount of $60,000 Staff Contact: Duncan Miller, 480-348-3610 Attachments: A. Staff Report - Community Services Funding 22-206 Discussion and Possible Action to Approve an Intergovernmental Agreement with the Town of Gilbert for the Use of the Gilbert Public Safety Training Facility Recommendation: Approve an IGA with the Town of Gilbert for the use of the Gilbert Public Safety Training Facility. Staff Contact: Chief Wingert, 480 948-7410 Attachments: A. Staff report B. IGA with Gilbert for Public Safety Training Facility C. Gilbert PSTF fee schedule 22-215 Discussion Possible Action to Award Contract No. CON-CTR059315 to Purchase Town Vehicles Budgeted in Fiscal Year 2023 Recommendation: Award Contract No. CON-CTR059315 and authorize the purchase four (4) vehicles budgeted in Fiscal Year 2023 in an amount not to exceed $155,692.00. The four (4) vehicles will not be purchased until after July 1, 2022, contingent on budget approval. Staff Contact: Brent Skoglund 480-348-3540 Attachments: A. Staff Report B. Vehicle Quotes Town of Paradise Valley Page 5 Printed on 5/24/2022 Town Council Meeting Notice and Agenda May 26, 2022 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of three more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days. 22-205 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Jill B. Keimach, Town Manager, 480-348-3690 Attachments: AGENDA TOPICS 05 20 22 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 5/24/2022