Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Scott Moore Council Member Ellen Andeen Council Member Christine Labelle Council Member Julie Pace Council Member Mark Stanton Council Member Anna Thomasson Thursday, December 14, 2023 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION This item may occur at one or more times during the meeting. 23-334 Discussion and consultation with the Town Attorney, as authorized by A.R.S. §38-431.03(A)(3), for legal advice regarding the Quail Run South Preliminary Plat, Quail Run North Preliminary Plat, and subdivision law generally. 23-333 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - START TIME 3:00 PM The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 23-291 Arbor Day Tree Planting Ceremony 15 Minutes Staff Contact: Andrew B. Ching, Town Manager Attachments: A. Staff Report B. Proclamation Town of Paradise Valley Page 1 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 23-345 Discussion of AXON Officer Safety Plan Consolidated Contract 15 Minutes Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. AXON Consolidation Project Summary C. Master Services Agreement D. AXON Consolidated Renewal Quote E. Presentation 23-296 Discussion of the Smoke Tree Resort Major Special Use Permit 7101 E Lincoln Drive (SUP-23-01) 45 Minutes Staff Contact: Paul Michaud, 480-348-3574 Attachments: A. Staff Report B. Vicinity & Related Maps C. SUP History D. Application E. Narrative Booklet # F. Full Plan Set # G. Noise & Lighting Studies # H. Grading, Drainage, & Utilities # I. Parking Analysis # J. Traffic Impact Analysis # K. General Plan Policies L. Guideline Comparison # M. Statement of Direction N. Public Comments & Noticing O. Applicant Citizen Participation Report P. Minutes Q. Economic & Fiscal Report R. Draft Ordinance 2023-05 S. 207 Waiver T. Revised Material U. Presentation Town of Paradise Valley Page 2 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 23-326 Discussion of Quail Run South Preliminary Plat for a Four Lot Subdivision with a new Public Road (PP 23-01) and Quail Run North Preliminary Plat for a Four Lot Subdivision (PP 23-02) 45 Minutes Staff Contact: George Burton, 480-348-3525 Attachments: A. Staff Report C. Application D. Narrative E. ALTA Survey F. Preliminary Plats G. Landscape Plan H. Water Impact Study I. Wastewater Capacity Study J. Utility Will Serve Letters K. Preliminary Drainage Report L. Traffic Impact Statement M. Addendum to Traffic Impact Statement - Response to Neighbor Concerns N. Town Recommended Street Cross Sections O. Public Comment Emails & Letters of Support P. Opinion Letter - Easement for Emergency Vehicles (with property deeds) Q. ROW/Sewer Easement Deed on Smoketree Resort R. Summary of October 19th and November 3rd meeting with Neighbors S. Street Improvement Emergency Curb ROW Gap and Construction Access Exhibits T. Power Point Presentation U. Scope of Request V. Proposed Modifications from Town's Development Standards W. Summary of Planning Commission Review X. Recommended Preliminary Plat Stipulations Y. Draft November 7, 2023 Planning Commission Meeting Minutes Z. Property History, General Plan Compliance, and Fire Protection Compliance AA. Alternative Design with Access from Lincoln Drive BB. Applicant Requested Meeting Dates 23-342 Fiscal Year 2025 Budget Introduction and Discussion of Process 45 Minutes Staff Contact: Dennis Osuch, Christopher Downey 480-348-3532 Attachments: A. Staff Report 2023 Study Session Budget B. Presentation Town of Paradise Valley Page 3 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 4. BREAK Town of Paradise Valley Page 4 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* The Town Council may take action on these Items. 23-340 Presentation of Paradise Valley Vintage Car Show Proceeds to the Sentinels of Freedom and the Military Assistance Mission. Recommendation: Present checks to the Sentinels of Freedom and the Military Assistance Mission on behalf of the Paradise Valley Veterans’ Appreciation Vintage Car Show. Staff Contact: Diane Wayland, 480-348-3530 , Andrew B. Ching, 480-348-3690 Attachments: A Staff Report 23-337 Discussion and Possible Action to Recognize 6525 N 46th St as an Historic Property Recommendation: Approve the Historical Advisory Committee’s recommendation to recognize 6525 N 46th St as an official historic property in Paradise Valley Staff Contact: Duncan Miller, 480-348-3610 Attachments: A. Staff Report B. Holt - Recommendation to Council C. Proclamation D. Plaque 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 5 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 23-335 Minutes of Town Council Meeting November 9, 2023 Attachments: Town Council Minutes November 9 2023 23-338 Discussion and Possible Action to Adopt Resolution 2023-17 and Approve an Intergovernmental Agreement with the Arizona Department of Revenue for Unified Tax Administration, Collection, Audit, and Licensing Recommendation: Adopt Resolution 2023-17 and authorize the Mayor to execute an intergovernmental agreement with the Arizona Department of Revenue for tax administration and related services. Staff Contact: Dennis Osuch, Duncan Miller 480-348-3610 Attachments: A. Staff Report B. Resolution 2023-17 - IGA with DOR(5028466.1) 23-339 Discussion and Possible Action to Approve the 2024 Legislative Agenda Recommendation: Approve the 2024 Legislative Agenda Staff Contact: Amy Rebenar, Andrew B. Ching, 480-348-3690 Attachments: A. Staff Report B. 2024 - Legislative Agenda Summary Final 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. Town of Paradise Valley Page 6 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 23-347 Discussion and Possible Action to Consolidate Existing Contracts with AXON into a Ten-Year Master Services and Purchasing Agreement Recommendation: Authorize the Town Manager to execute a ten-year Master Services and Purchasing Agreement with AXON for Police Officer safety equipment and waive the waiting period to execute the agreement. Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. AXON Consolidation Project Summary C. Master Services Agreement D. AXON Consolidated Renewal Quote E. Presentation 23-348 Discussion and Possible Action to Approve the First Amendment to the Agreement with Motorola Solutions, Inc for Police Mobile and Portable Radios Recommendation: Authorize the Town Manager to execute the first amendment to the agreement with Motorola Solutions, Inc for the purchase of 19 portable radios in the amount of $117,978.28 Staff Contact: Freeman Carney, 480 948-7410 Attachments: A. Staff Report B. Motorola Contract Amendment 1 C. Presentation 23-343 Discussion and Possible Action to Adopt Resolution 2023-18 Accepting the FY2022/23 Annual Comprehensive Financial Report, Annual Expenditure Limitation Reported and other Associated Reports, and Results of the Annual Audit Recommendation: Adopt Resolution 2023-18 Staff Contact: Dennis J. Osuch 602.903.8959 Attachments: A. Staff Report 2023 B Resolution 2023-18 C. Annual Comprehensive Financail Report D. Annual Expenditure Limitation Report 6.30.23 E. Reporting and Insights 6.30.23 F. 2023 Management Audit Presentation G. Auditor Presentation Town of Paradise Valley Page 7 Printed on 12/12/2023 Town Council Meeting Notice and Agenda December 14, 2023 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of four more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days, or longer with Council approval. 23-336 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Town Manager, 480-348-3690 Attachments: 2024 Future Council Agenda Schedule 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 8 Printed on 12/12/2023