Town Council

6401 E Lincoln Dr Town of Paradise Valley Paradise Valley, AZ 85253 Meeting Notice and Agenda Town Council Mayor Jerry Bien-Willner Vice Mayor Mark Stanton Council Member Ellen Andeen-Keller Council Member Christine Labelle Council Member Scott Moore Council Member Julie Pace Council Member Anna Thomasson Thursday, November 14, 2024 3:00 PM Council Chambers 1. CALL TO ORDER / ROLL CALL Notice is hereby given that members of the Town Council will attend either in person or by electronic conference system, pursuant to A.R.S. §38-431(4). 2. EXECUTIVE SESSION 24-314 The Town Council may go into executive session at one or more times during the meeting as needed to confer with the Town Attorney for legal advice regarding any of the items listed on the agenda as authorized by A.R.S. §38-431.03(A)(3). 3. STUDY SESSION ITEMS - IMMEDIATELY FOLLOWING THE EXECUTIVE SESSION The Study Session is open to the public for viewing, and the following items are scheduled for discussion among the Council, Staff, and their designees. The Town Council will be briefed by staff and other Town representatives. There will be no votes and no final action taken on discussion items. The Council may give direction to staff and request that items be scheduled for consideration and final action at a later date. The order of discussion items and the estimated time scheduled to hear each item are subject to change. 24-318 Arbor Day Tree Planting Ceremony 15 Minutes Staff Contact: Andrew Ching, 480-348-3690 Attachments: A. Staff Report B. Proclamation Town of Paradise Valley Page 1 Printed on 11/12/2024 Town Council Meeting Notice and Agenda November 14, 2024 24-320 Legislative Update and Consideration of 2025 Legislative Agenda 45 Minutes Staff Contact: Andrew Ching, 480-348-3533 Attachments: A. Staff Report Legislative Update B. 2024 - Legislative Agenda Summary Final 24-319 Discussion of the Stormwater Master Plan Development - Check In#2 45 Minutes Staff Contact: Shar Johnson 480-348-3573 Attachments: Area of Mitigation Interest Maps Cover Sheet - Stormwater Master Plan Check In#2 PV SWMP_ Council SessionV4 REV2 2024-11-14 Staff Report Stormwater Master Plan Check-In #2 24-322 Discussion of the Mockingbird Lane, 56th to Invergordon Road Improvement Project 20 Minutes Staff Contact: Sam Kayat 480-348-3541 Attachments: A. Staff Report B. Presentation C. Contract D. Public Comments from Open House E. Speed Study F. Town Council Minutes June 27 2024 24-306 Discussion of the Doubletree Ranch Road Entryway Improvement Project 15 Minutes Staff Contact: Sam Kayat 480-348-3541 Attachments: A. Staff Report-Doubletree.docx B. Presentation C. Contract D. Town Council Minutes June 27 2024 Town of Paradise Valley Page 2 Printed on 11/12/2024 Town Council Meeting Notice and Agenda November 14, 2024 24-296 Discussion on Hillside Development Area Redesignation 8136 N Mohave Circle (APN 169-73-003L) 15 Minutes Staff Contact: Juan Gonzalez Jr., 480-348-3528 Attachments: A. Staff Report B.Vicinity Map & Aerial Photo C. Application D. Narrative E. Slope Analysis Plans F. Neighbor Support Letters G. Presentation 4. BREAK Town of Paradise Valley Page 3 Printed on 11/12/2024 Town Council Meeting Notice and Agenda November 14, 2024 5. RECONVENE FOR REGULAR MEETING 6:00 PM 6. ROLL CALL 7. PLEDGE OF ALLEGIANCE* 8. PRESENTATIONS* 24-323 Recognition of Judge Jeffrey R. Timbanard for his 26 Years of Service to the Town of Paradise Valley Staff Contact: Jeanette Wiesenhofer, 480-404-7020 Attachments: A. Staff Report Recognition of Jeffrey Timbanard 11142024 B. Proclamation 9. CALL TO THE PUBLIC Citizens may address the Council on any matter not on the agenda or any item on the Study Session (Section 3 on the agenda). In conformance with Open Meeting Laws, Council may not discuss or take action on this matter at this Council meeting, but may respond to criticism, ask that staff review a matter raised, or ask that it be placed on a future agenda. Those making comments shall limit their remarks to three (3) minutes. Please fill out a Speaker Request form prior to addressing the Council. 10. CONSENT AGENDA All items on the Consent Agenda are considered by the Town Council to be routine and will be enacted by a single motion. There will be no separate discussion of these items. If a member of the Council or public desires discussion on any item it will be removed from the Consent Agenda and considered separately. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 24-316 Minutes of Town Council Meeting October 24, 2024 Attachments: Town Council Minutes October 24, 2024 24-324 Discussion and Possible Action to Authorize a Contract Amendment to S+C Communications (Scutari and Cieslak, Inc.) for Public Communications Services, Increasing their Monthly Stipend and Adding Additional Services Recommendation: Authorize the Town Manager to execute a contract extension with S+C Communications for Public Communications Services Staff Contact: Andrew Ching, 480-348-3690 Attachments: A. Staff Report B. Contract - CON-21-157-TMG-A2 - S+C Media Services (002)(11.05.24)(6311971.2) Town of Paradise Valley Page 4 Printed on 11/12/2024 Town Council Meeting Notice and Agenda November 14, 2024 24-321 Discussion and Possible Action to Approve a Professional Services Agreement Extension Related to the Doubletree Ranch Road Entryway Improvement Project Recommendation: Authorize Town Manager to execute professional services agreement No. CON-23-051-ENG-A3 with Kimley Horn and Associates, Inc to increase compensation to the consultant by $86,420 resulting in an increase of the total not-to-exceed compensation from $41,655 to $128,075. Staff Contact: Sam Kayat 480-348-3541 Attachments: A. Staff Report B. Presentation C. Contract D. Town Council Minutes June 27 2024 11. PUBLIC HEARINGS The Town Council may hear public comments and take action on any of these items. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 12. ACTION ITEMS The Town Council May Take Action on This Item. Citizens may address the Council regarding any or all of these items. Those making comments are limited to three (3) minutes. Speakers may not yield their time to others. Please fill out a Speaker Request form prior to the start of the meeting and indicate which item you would like to address. 24-317 Discussion and Possible Action to Approve a Contract for the Mockingbird Ln Improvement Project between Invergordon Rd and 56th Street Recommendation: Authorize the Town Manager to execute Construction Manager at Risk agreement (contract No. CON-25-021-ENG) with Achen-Gardner Construction, LLC in the amount not-to-exceed $258,896.61, and waive the 14-day contract execution wait period. Staff Contact: Sam Kayat 480-348-3541 Attachments: A. Staff Report B. Presentation C. Contract D. Public Comments from Open House E. Speed Study F. Town Council Minutes June 27 2024 Town of Paradise Valley Page 5 Printed on 11/12/2024 Town Council Meeting Notice and Agenda November 14, 2024 13. FUTURE AGENDA ITEMS The Town Council May Take Action on This Item. The Mayor or Town Manager will present the long range meeting agenda schedule and announce major topics for the following meeting. Any member of the Council may move to have the Town Manager add a new agenda item to a future agenda. Upon concurrence of four more Members, which may include the Mayor, the item shall be added to the list of future agenda items and scheduled by the Town Manager as a future agenda item within 60 days, or longer with Council approval. 24-315 Consideration of Requests for Future Agenda Items Recommendation: Review the current list of pending agenda topics. Staff Contact: Town Manager, 480-348-3690 Attachments: 2024 Council Agenda Schedule 14. MAYOR / COUNCIL / MANAGER COMMENTS The Mayor, Council or Town Manager may provide a summary of current events. In conformance with Open Meeting Laws, Council may not have discussion or take action at this Council meeting on any matter discussed during the summary. 15. ADJOURN AGENDA IS SUBJECT TO CHANGE *Notice is hereby given that pursuant to A.R.S. §1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. §1-602.A.9 have been waived. The Town of Paradise Valley endeavors to make all public meetings accessible to persons with disabilities. With 72 hours advance notice, special assistance can also be provided for disabled persons at public meetings. Please call 480-948-7411 (voice) or 480-483-1811 (TDD) to request accommodation to participate in the Town Council meeting. Town of Paradise Valley Page 6 Printed on 11/12/2024