Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member Jo Szady Council Member Dianne Allen Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member Denise Locher Council Member Tracey Melnyk Tuesday, July 2, 2013 9:00 AM Council Chambers CALL TO ORDER Committee Chair Allen called the meeting to order at 9:00 a.m. Present: 6 - Mayor Rod Shaigec, Council Member Jo Szady, Deputy Mayor Dianne Allen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Denise Locher Absent: 1 - Council Member Tracey Melnyk Administration Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Ken Van Buul, General Manager, Community Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Carson Mills, Communications Assistant Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Darrell Hollands that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 13-024 Adoption of the June 18, 2013 Governance & Priorities Committee meeting minutes Proposed Motion That the June 18, 2013 Governance & Priorities Committee meeting minutes be adopted as presented. A motion was made by Council Member Denise Locher that the June 18th, 2013 Governance & Priorities Committee meeting minutes be adopted as presented. The motion carried unanimously. Parkland County Page 1 Printed on 9/4/2013 Governance and Priorities Meeting Minutes July 2, 2013 Committee SCHEDULED MATTERS App 13-067 Appointment - 9:05 a.m. (10 mins) July 2013 Featured Business of the Month presentation. The Committee congratulated Landtran Carriers on receiving the June 2013 Featured Business of the Month Award. OLD BUSINESS There were no Old Business Items presented at this meeting. NEW BUSINESS Legislative Matters RFD 13-114 Parkland County Organizational Review - Terms of Reference and Expression of Interest Proposed Motion(s) That Council approve the proposed Terms of Reference and Expression of Interest for the 2013 Organizational Review as presented and authorize administration to proceed with the review. A motion was made by Mayor Rod Shaigec that the Committee approve the proposed Terms of Reference and Expression of Interest for the 2013 Organizational Review with the amendment of Objective #12 to read, ". . interview process to include Council, a representation sample of Executive, management & staff. ." and that administration be authoruzed to proceed with the review. The motion carried unanimously. SCHEDULED MATTERS - continued App 13-065 Appointment - 9:30 a.m. (30 mins) Parkland Neighbourlink (Bill Almal) Proposed Motion That the Parkland Neighbourlink presentation be received for information, as presented. Mr. Almal submitted material for presentation at the meeting. A motion was made by Council Member Denise Locher that the presentation by Parkland NeighbourLink be accepted for information. The motion carried unanimously. App 13-063 Public Input (9:15 a.m. - 10 minutes) Parkland County Page 2 Printed on 9/4/2013 Governance and Priorities Meeting Minutes July 2, 2013 Committee Mr. Jim Colleton representing the Birch Tree Estates Community Association came forward with information on the Birch Tree Estates streetlighting item scheduled later on this agenda. Mr. Colleton provided a copy of the original letter from Parkland County to Birch Tree Estates Community Association authorizing the streetlight project. NEW BUSINESS - continued Legislative Matters - continued RFD 13-113 Birch Tree Estates Street Lighting Proposed Motion That the Governance and Priorities Committee reaffirm the previous position on the request to provide municipal support for the private street lighting installed within Birch Tree Estates subdivision. A motion was made by Council Member Jo Szady that Parkland County take over Birch Tree Estates street lighting account in full with the understanding that future upgrade be cost shared with the residents following a Local Improvement Program. The motion failed by the following vote: For: 2- Council Member Szady and Council Member Kobasiuk Against: 4- Mayor Shaigec, Deputy Mayor Allen, Council Member Hollands and Council Member Locher A motion was made by Council Member Jo Szady that Parkland County collect the funds under bylaw then forward the funds to Birch Street Community Association. The motion passed by the following vote For: 5- Mayor Shaigec, Council Member Szady, Deputy Mayor Allen, Council Member Kobasiuk and Council Member Locher Against: 1- Council Member Hollands SCHEDULED MATTERS - continued App 13-066 Appointment - 10:00 a.m. (30 mins) West Edmonton Seed Potato Road Permits (Jan and Nynke Vermue) Proposed Motion That the West Edmonton Seed Potato Road Permits presentation be received for information, as presented. Two pages of information were submitted for presentation at this appointment. A motion was made by Council Member Jo Szady that Administration waive the road ban for West Edmonton Seed Potato Farm from 52112 Range Road 275 onto Range Road 275 north to Township Road 522. The motion carried Parkland County Page 3 Printed on 9/4/2013 Governance and Priorities Meeting Minutes July 2, 2013 Committee unanimously. RECESS Committee Chair Allen recessed the meeting at 10:30 a.m. and reconvened the meeting at 10:42 a.m. Corporate Services Matters RFD 13-094 Strategic Plan Review - Governance Proposed Motion(s) That Governance and Priorities Committee direct Administration to incorporate suggested changes to the Governance section in Council's Strategic Plan for further discussion and bring forward for review by Council. A motion was made by Council Member Denise Locher that the Governance and Priorities Committee direct Administration to incorporate suggested changes to the Governance section in Council's Strategic Plan for further discussion and bring forward for review by Council. The motion carried unanimously. Infrastructure Services Matters RFD 13-109 Acheson Industrial Park Transit Implementation Committee - Terms of Reference Proposed Motion That Governance & Priorities Committee recommend to Council that the Terms of Reference for the Acheson Industrial Park Transit Implementation Committee be adopted as presented. A motion was made by Mayor Rod Shaigec that the Governance & Priorities Committee recommend to Council that the Terms of Reference for the Acheson Industrial Park Transit Implementation Committee be adopted as presented. The motion carried unanimously. Community Services Matters There were no Community Services items presented at this meeting. Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS Parkland County Page 4 Printed on 9/4/2013 Governance and Priorities Meeting Minutes July 2, 2013 Committee COM 13-052 Committee Reports Proposed Motion That the Governance & Priorities Committee receive the Committee Reports for information, as presented. Committee Members reported on the following: Councillor Hollands attended Tri-Council meeting, ALUS meeting, Acheson Business Association and Spruce Grove & Stony Plain Chambers of Commerce Golf Tournament. Councillor Locher attended Tri-Council meeting, Canada Day Citizenship ceremony at Multicultural Centre, and volunteered for Horizon Stage Councillor Kobasiuk attended the Tri-Leisure Board meeting Councillor Szady attended Multicultural Heritage Ag Society meeting, Environmental Advisory Committee, North Saskatchewan Watershed Alliance Annual General Meeting, River Valley Alliance appreciation night and meeting, Meridian Foundation meeting, Lake Management Workshop, Tri-Council meeting. CRB Housing Meeting (on behalf of Meridian Foundation). Councillor Allen attended Environmental Advisory Committee, Everest Development Group groundbreaking event, Acheson Association golf event, A motion was made by Council Member Phyllis Kobasiuk that the Governance & Priorities Committee receive the Committee Reports for information, as presented. The motion carried unanimously. COM 13-053 AAMDC Newsletter Proposed Motion(s) That the Governance & Priorities Committee accept the AAMDC newsletter as information. A motion was made by Council Member Jo Szady That the Governance & Priorities Committee accept the AAMDC newsletter of June 26th, 2013 as information. The motion carried unanimously. IN-CAMERA SESSION There were no In-Camera items presented at this meeting. NEXT MEETING The next Governance & Priorities committee meeting is scheduled for September 3, 2013 at 9:00 a.m. ADJOURNMENT Committee Chair Allen adjourned the meeting at 11: 19 a.m. Parkland County Page 5 Printed on 9/4/2013 Governance and Priorities Meeting Minutes July 2, 2013 Committee _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 9/4/2013