Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member Jo Szady Council Member Dianne Allen Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member Denise Locher Council Member Tracey Melnyk Tuesday, September 3, 2013 9:00 AM Council Chambers CALL TO ORDER (Chair Allen) Committee Chair Dianne Allen called the meeting to order at 9:00. a.m. Present: 7 - Mayor Rod Shaigec, Council Member Jo Szady, Deputy Mayor Dianne Allen, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands, Council Member Denise Locher and Council Member Tracey Melnyk Administration Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Al McCully, General Manager, Development Services Ken Van Buul, General Manager, Community Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA (Chair Allen) A motion was made by Council Member Phyllis Kobasiuk that the agenda be adopted with the addition of Item 8.1 In-Camera: Organizational Review Request for Proposal evaluation. The motion carried unanimously. ADOPTION OF MINUTES (Chair Allen) MIN 13-027 Adoption of the July 2, 2013 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of July 2, 2013 be adopted, as presented. A motion was made by Council Member Tracey Melnyk that the Governance and Priorities Committee meeting minutes of July 2, 2013 be adopted, as presented. The motion carried unanimously. Parkland County Page 1 Printed on 9/19/2013 Governance and Priorities Meeting Minutes September 3, 2013 Committee SCHEDULED MATTERS App 13-073 September 2013 Featured Business of the Month presentation. Cycle Works West - Joe Zaik, General Manager The Committee congratulated Joe Zaik, General Manager, Cycle Works West on receipt of the September Featured Business of the Month award. Corporate Services Matters There were no Corporate Services items presented at this meeting. RFD 13-147 Strategic Plan Quarterly Progress Report Q2 2013 Proposed Motion(s) That Governance and Priorities Committee receive the Strategic Plan Quarterly Progress Report Q2 as information. A motion was made by Council Member Jo Szady that the Governance and Priorities Committee receive the Strategic Plan Quarterly Progress Report Q2 for information. The motion carried unanimously. RFD 13-146 Public Information Portal (Bylaw Search) Launch Proposed Motion(s) The Governance and Priorities Committee accept the Public Information Portal (Bylaw Search) presentation as information. A motion was made by Council Member Tracey Melnyk that the Governance and Priorities Committee accept the Public Information Portal (Bylaw Search) presentation as information. The motion carried unanimously. SCHEDULED MATTERS App 13-074 Public Input - 9:15 a.m. (10 mins.) Committee Chair Allen asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. App 13-072 Camp He Ho Ha - 9:30 a.m. (15 minutes) Ellen Green - Grant Coordinator Proposed Motion(s) That the Committee accept the presentation by Camp He Ho Ha for information. A motion was made by Council Member Phyllis Kobasiuk that the Committee Parkland County Page 2 Printed on 9/19/2013 Governance and Priorities Meeting Minutes September 3, 2013 Committee accept the presentation by Camp He Ho Ha for information. The motion carried unanimously. OLD BUSINESS There were no Old Business items presented at this meeting. NEW BUSINESS Legislative Matters There were no Legislative Services items presented at this meeting. Infrastructure Services Matters There were no Infrastructure Services items presented at this meeting. Community Services Matters There were no Community Services items presented at this meeting. Development Services Matters RFD 13-127 Land Exchange of a portion of Parkland County Municipal Reserve (R-1) for Lot 2 in Duffield Downs Subdivision (NW 02-53-3-W5W) Proposed Motion(s): That the Governance Priorities Committee (GPC) instructs Administration to move forward with consideration of the Applicant’s request to dispose of a portion of Parkland County’s Municipal Reserve for the purpose of acquiring the Applicant’s Lot 2 of undevelopable environmentally sensitive property within the Duffield Downs subdivision. A motion was made by Council Member Denise Locher that the Governance Priorities Committee (GPC) instruct Administration to move forward with consideration of the Applicant’s request to dispose of a portion of Parkland County’s Municipal Reserve for the purpose of acquiring the Applicant’s Lot 2 of undevelopable environmentally sensitive property within the Duffield Downs subdivision. The motion carried unanimously. COMMUNICATIONS COM 13-066 Road Surfacing Petition for Green Acre Estates country residential subdivision. Proposed Motion(s) That the Governance & Priorities Committee accept as information the notice of receipt of a successful petition for Green Acre Estates subdivision under Policy EN001 Road Surfacing - Country Residential. Parkland County Page 3 Printed on 9/19/2013 Governance and Priorities Meeting Minutes September 3, 2013 Committee A motion was made by Council Member Phyllis Kobasiuk that the Governance & Priorities Committee accept for information the notice of receipt of a successful petition for Green Acre Estates subdivision under Policy EN001 Road Surfacing - Country Residential. The motion carried unanimously. COM 13-065 AAMDC Newsletter Proposed Motion(s) That the Governance & Priorities Committee accept the AAMDC newsletter of August 28, 2013 as information. A motion was made by Mayor Rod Shaigec that the Governance & Priorities Committee accept the AAMDC newsletter of August 28, 2013 for information. The motion carried unanimously. COM 13-064 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member Darrell Hollands that the following Committee Reports be received for information: 1. Committee Member Tracy Melnyk reported on the display of the STARS helicopter in Tomahawk, 2. Committee Member Jo Szady reported on the retirement event for the CAO of the Meridian Foundation 3. Committee Member Phyllis Kobasiuk reported on the Ste Anne Natural Gas Co-op Annual Meeting. The motion carried unanimously. IN-CAMERA SESSION A motion was made by Council Member Tracey Melnyk that the Committee go into In-Camera Session at 10:31 a.m. The motion carried unanimously. RFD 13-149 Organizational Review Request for Proposal evaluation A motion was made by Council Member Darrell Hollands that the Committee go into regular session at 10:44 a.m. The motion carried unanimously. BUSINESS ARISING FROM IN-CAMERA SESSION There were no In-Camera items presented at this meeting. NEXT MEETING The next meeting is scheduled for Tuesday, September 17th, 2013 at 9:00 a.m. Parkland County Page 4 Printed on 9/19/2013 Governance and Priorities Meeting Minutes September 3, 2013 Committee ADJOURNMENT Committee Chair Allen adjourned the meeting at 10:47 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 9/19/2013