Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member Jo Szady Council Member Dianne Allen Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member Denise Locher Council Member Tracey Melnyk Tuesday, September 17, 2013 9:00 AM Council Chambers CALL TO ORDER Committee Chair Kobasiuk called the meeting to order at 9:00 a.m. Present: 5 - Mayor Rod Shaigec, Council Member Jo Szady, Council Member Phyllis Kobasiuk, Council Member Denise Locher and Council Member Tracey Melnyk Absent: 2 - Council Member Dianne Allen and Council Member Darrell Hollands Administration Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Al McCully, General Manager, Development Services Dave Cross, Acting General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Denise Locher that the agenda be adopted with the addition of items D.1 Entwistle Community Development Fund and 7.3 Election Videos. The motion carried unanimously. ADOPTION OF MINUTES MIN 13-030 Adoption of the September 3, 2013 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of September 3, 2013 be adopted, as presented. Parkland County Page 1 Printed on 12/16/2013 Governance and Priorities Meeting Minutes September 17, 2013 Committee A motion was made by Council Member Jo Szady that the Governance and Priorities Committee meeting minutes of September 3, 2013 be adopted, as presented. The motion carried unanimously. Infrastructure Services Matters RFD 13-162 Road Maintenance and Snow Removal Presentation Proposed Motion(s) The Committee accept the Road Maintenance and Snow Removal presentation as information. A motion was made by Council Member Jo Szady that the Committee accept the Road Maintenance and Snow Removal presentation for information. The motion carried unanimously. SCHEDULED MATTERS App 13-071 Public Input (9:15 a.m. - 10 mins.) Chair Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. App 13-076 APPOINTMENT: 9:30 - 10:00am Acheson Industrial Park Zone 1 and Zone 2 - Highway 60 / Parkland Avenue Intersection Assessment presented by Mark Huberman, P.Eng., Bunt & Associates Engineering Ltd. Proposed Motion(s) That the Acheson Industrial Park Zone 1 and Zone 2 - Highway 60 / Parkland Avenue Intersection Assessment presentation by Mr. Mark Huberman be accepted as information. A motion was made by Mayor Rod Shaigec that the Acheson Industrial Park Zone 1 and Zone 2 - Highway 60 / Parkland Avenue Intersection Assessment presentation by Mr. Mark Huberman be accepted for information. The motion carried unanimously. App 13-077 Parkland County Municipal Art Advisory Committee Update - 10:00 a.m. (15 minutes) (John Maywood, Jacquie McGuaig) Proposed Motion: That the Governance and Priorities Committee receive the update as information. A motion was made by Council Member Denise Locher that the Governance and Priorities Committee receive the update by the Parkland County Municipal Art Advisory Committee as information. The motion carried unanimously. Parkland County Page 2 Printed on 12/16/2013 Governance and Priorities Meeting Minutes September 17, 2013 Committee OLD BUSINESS There were no Old Business items presented at this meeting. NEW BUSINESS Legislative Matters There were no Legislative Matters presented at this meeting. Corporate Services Matters RFD 13-152 August 31, 2013 Financial Statements Proposed Motion(s) That the Governance and Priorities Committee receive the August 31, 2013 Financial Statements as information. A motion was made by Council Member Jo Szady that the Governance and Priorities Committee receive the August 31, 2013 Financial Statements as information. The motion carried unanimously. Infrastructure Services Matters RFD 13-159 AAMDC Member Bulletin and Survey: Maintenance and Service on Three-Digit (Secondary) Highways Proposed Motion(s) That the Governance & Priorities Committee accept the AAMDC Member Bulletin: Maintenance and Service on Three-Digit (Secondary) Highways for information. A motion was made by Council Member Denise Locher that the Governance & Priorities Committee accept the AAMDC Member Bulletin: Maintenance and Service on Three-Digit (Secondary) Highways for information. The motion carried unanimously. Community Services Matters RFD 13-171 Entwistle Community Development Fund Proposed Motion(s) That the Committee recommend to Council approval of the application by the Friends of Entwistle Learning Society for $25,000 from the Entwistle Community Development Fund. A motion was made by Council Member Tracey Melnyk that the Committee recommend to council approval of the application by the Friends of Entwistle Learning Society for $25,000 from the Entwistle Community Development Parkland County Page 3 Printed on 12/16/2013 Governance and Priorities Meeting Minutes September 17, 2013 Committee Fund. The motion carried unanimously. Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS COM 13-070 AAMDC Newsletter Proposed Motion(s) That the Governance & Priorities Committee accept the AAMDC newsletter of September 12, 2013 as information. A motion was made by Mayor Rod Shaigec that the Governance & Priorities Committee accept the AAMDC newsletter of September 12, 2013 as information. The motion carried unanimously. COM 13-071 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member Jo Szady that the following Committee Reports be received for information: Councillor Szady attended the (Sandhills) Airport meeting and the River Valley Alliance meeting, Councillor Melnyk attended Evergreens Foundation Strategic Planning Retreat and a land transfer event in the Seba Beach area, Mayor Shaigec attended a land transfer event in the Seba Beach area, Councillor Kobasiuk attended the Municipal Government Board Workshop, Spruce Grove Chamber of Commerce Annual Meeting, Run for Life Relay, Toast of the Town Tri-Region Toastmaster Charter, and commented on the placement of the air handling unit at the Tri-Leisure building. The motion carried unanimously. COM 13-077 Election Videos Proposed Motion(s) That the Committee accept the Election Videos presentation for information A motion was made by Council Member Tracey Melnyk that the Committee accept the Election videos presentation for information. The motion carried unanimously. IN-CAMERA SESSION BUSINESS ARISING FROM IN-CAMERA SESSION Parkland County Page 4 Printed on 12/16/2013 Governance and Priorities Meeting Minutes September 17, 2013 Committee NEXT MEETING The next meeting is scheduled for Tuesday, October 1, 2013 at 9:00 a.m. ADJOURNMENT Committee Chair Kobasiuk adjourned the meeting at 11:52 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 12/16/2013