Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, December 3, 2013 9:00 AM Council Chambers CALL TO ORDER Committee Chair Kobasiuk called the meeting to order at 9:01 a.m. Present: 7 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member John McNab, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Administration Pat Vincent, Chief Administrative Officer Rob McGowan, General Manager, Infrastructure Services Al McCully, General Manager, Development Services Ken Van Buul, General Manager, Community Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Tracey Melnyk that the agenda be adopted, as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 13-037 Adoption of the November 19th, 2013 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of November 19th, 2013 be adopted, as presented. A motion was made by Council Member Darrell Hollands that the Governance and Priorities Committee meeting minutes of November 19th, 2013 be adopted, Parkland County Page 1 Printed on 1/23/2014 Governance and Priorities Meeting Minutes December 3, 2013 Committee as presented. The motion carried unanimously. SCHEDULED MATTERS App 13-091 Appointment - 9:05 a.m. (5 mins.) December 2013 Featured Business of the Month presentation Strongco Corporation (Terry Janzen, Branch Manager, will be present to accept the award) The Committee recognized Mr. Terry Jensen, Branch Manager, Stongco on receipt of the December Featured Business of the Month. App 13-130 Recognition: 9:10 a.m. - 5 min Pat Vincent, Chief Administrative Officer on receipt of the R.W. Hay Award for Rural Administrative Excellence (Alberta Association of Municipal Districts & Counties and Society of Local Government Managers). R.W. Hay Award The AAMDC, in partnership with the Society of Local Government Managers (SLGM) created an award program to recognize excellence in rural administration. The award is presented no more than once a year to a clearly deserving candidate. Nominations are endorsed by a peer review committee established by the AAMDC and SLGM. The Committee congratulated CAO Pat Vincent on receipt of the R.W. Hay Award from the Alberta Association of Municipal Districts & Counties and Society of Local Government Managers. App 13-129 Public Input (9:15 a.m. - 10 mins.) Chair Kobasiuk asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. App 13-131 Appointment: (9:30 a.m. - 15 min) Parkland Big Lake Community Association Gail Atamanchuk & Trina Segger - PBLACA Playground Committee Proposed Motion(s) That the Committee accept the presentation by Parkland Big Lake Community Association for information, as presented. A motion was made by Council Member Jackie McCuaig that the Committee receive the presentation by Parkland Big Lake Community Association for information. The motion carried unanimously. OLD BUSINESS There were no Old Business items presented at this meeting. Parkland County Page 2 Printed on 1/23/2014 Governance and Priorities Meeting Minutes December 3, 2013 Committee NEW BUSINESS Legislative Matters There were no Legislative items presented at this meeting. Corporate Services Matters RFD 13-219 2014 Budget follow-up Proposed Motion(s) That the Committee accept the 2014 Budget follow-up for information. A motion was made by Council Member AnnLisa Jensen that the Committee receive the 2014 Budget follow-up for information, as presented. The motion carried unanimously. Infrastructure Services Matters There were no Infrastructure Services items presented at this meeting. Community Services Matters RFD 13-214 Jackfish Lake - Damage Update Proposed Motion(s) That Council receive the Jackfish Lake - Damage Update report as information. A motion was made by Council Member John McNab that the Committee receive the Jackfish Lake - Damage Update report as information. The motion carried unanimously. RFD 13-216 Devonian Botanic Garden Ecological Learning Centre Sponsorship Opportunity Proposed Motion(s) That the Committee recommend to Council that Parkland County fund the sponsorship opportunities of Green Roof - $150,000, Terrace Walkway - $125,000, Seminar Room - $100,000 and Garden Transportation Centre - $50,000 offered by the Devonian Botanic Gardens, in support of the development of their Ecological Learning Centre, with $150,000 coming from the Environmental Restricted Surplus, and $275,000 from Contingency Restricted Surplus Parkland County Page 3 Printed on 1/23/2014 Governance and Priorities Meeting Minutes December 3, 2013 Committee A motion was made by Council Member AnnLisa Jensen that the Committee recommend to Council that Parkland County fund the sponsorship opportunities of Green Roof - $150,000, Terrace Walkway - $125,000, Seminar Room - $100,000 and Garden Transportation Centre - $50,000 offered by the Devonian Botanic Gardens, in support of the development of their Ecological Learning Centre, with $150,000 coming from the Environmental Restricted Surplus, and $275,000 from Contingency Restricted Surplus A motion was made by Council Member Tracey Melnyk that the motion be amended to provide sponsorship funding of the Seminar Room only, in the amount of $100,000. A motion was made by Council Member Jackie McCuaig that the Devonian Botanic Garden Ecological Learning Centre Sponsorship Opportunity be tabled until the January 17th, 2014 Governance & Priorities Committee meeting and that Administration provide further information. The motion carried by the following vote: For: 5- Mayor Shaigec, Council Member McCuaig, Council Member McNab, Council Member Hollands and Council Member Melnyk Against: 2- Council Member Jensen and Council Member Kobasiuk Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS COM 13-103 Parkland County - One of the Smart 21 Intelligent Communities for 2014 Proposed Motion(s) That the Committee accept the notification of "One of the Smart 21 Intelligent Communities for 2014" for information, as presented. A motion was made by Mayor Rod Shaigec that the Committee accept the notification of "One of the Smart 21 Intelligent Communities for 2014" for information, as presented. The motion carried unanimously. COM 13-099 AAMDC Newsletter Proposed Motion(s) That the Committee accept the AAMDC newsletter of November 21st and November 28th, 2013, as information, as presented A motion was made by Council Member John McNab that the Committee receive the AAMDC newsletter of November 21st and November 28th, 2013, for information. The motion carried unanimously. COM 13-095 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. Parkland County Page 4 Printed on 1/23/2014 Governance and Priorities Meeting Minutes December 3, 2013 Committee A motion was made by Council Member Tracey Melnyk that the following Committee reports be received for information: 1. Committee Member McNab attended the Alberta Capital Region Waste Minimization Committee 2. Committee Member Jensen attended the Tri Community Festival of Trees and Heritage Agriculture Society meeting 3. Committee Member McCuaig attended the Tri Community Festival of Trees and the AUMA conference 4. Chair Kobasiuk attended a meeting of the Keephills Steering Committee The motion carried unanimously. IN-CAMERA SESSION There were no In-Camera items presented at this meeting. NEXT MEETING The next meeting is scheduled for December 17th, 2013 at 9:00 a.m. ADJOURNMENT Committee Chair Kobasiuk adjourned the meeting at 10:13 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 5 Printed on 1/23/2014