Committee of the Whole

53109A Highway 779 Parkland County Parkland County, Alberta T7Z 1R1 Parklandcounty.com Meeting Minutes Governance and Priorities Committee Mayor Rod Shaigec Council Member AnnLisa Jensen Council Member Jackie McCuaig Council Member Phyllis Kobasiuk Council Member Darrell Hollands Council Member John McNab Council Member Tracey Melnyk Tuesday, November 19, 2013 9:00 AM Council Chambers CALL TO ORDER Committee Chair Hollands called the meeting to order at 9:01 a.m. Present: 6 - Mayor Rod Shaigec, Council Member AnnLisa Jensen, Council Member Jackie McCuaig, Council Member Phyllis Kobasiuk, Council Member Darrell Hollands and Council Member Tracey Melnyk Absent: 1 - Council Member John McNab Administration Pat Vincent, Chief Administrative Officer Al McCully, General Manager, Development Services Ken Van Buul, General Manager, Community Services Tracy Kibblewhite, General Manager, Corporate Services Doug Tymchyshyn, Manager, Legislative & Administrative Services Jackie Ostashek, Manager, Communications & Strategic Planning Services Lois Saumer, Administrative Assistant to the General Managers (Recording Secretary) ADOPTION OF AGENDA A motion was made by Council Member Tracey Melnyk that the agenda be adopted as presented. The motion carried unanimously. ADOPTION OF MINUTES MIN 13-036 Adoption of the October 1, 2013 Governance and Priorities Committee Meeting Minutes Proposed Motion That the Governance and Priorities Committee meeting minutes of October 1, 2013 be adopted, as presented. A motion was made by Council Member Phyllis Kobasiuk that the Governance Parkland County Page 1 Printed on 12/23/2013 Governance and Priorities Meeting Minutes November 19, 2013 Committee and Priorities Committee meeting minutes of October 1, 2013 be adopted, as presented. The motion carried unanimously. SCHEDULED MATTERS App 13-085 Presentation - 9:05 a.m. (5 minutes) November 2013 Featured Business of the Month presentation. Miss Maddi's Dance (Maddi Sauer) Committee Chair announced the November Business of the Month recipient, Miss Maddi's Dance. Maddi Sauer was unable to attend. NEW BUSINESS Corporate Services Matters RFD 13-202 October 31, 2013 Financial Statements Proposed Motion(s) That the Governance and Priorities Committee receive the October 31, 2013 Financial Statements as information. A motion was made by Mayor Rod Shaigec that the Governance and Priorities Committee receive the October 31, 2013 Financial Statements as information. The motion carried unanimously. Community Services Matters RFD 13-204 Gravel Advisory Committee proposed revised Terms of Reference. Proposed Motion(s) That the Committee recommend to Council that they approve the proposed revised Terms of Reference for the Gravel Advisory Committee . A motion was made by Council Member Tracey Melnyk that the Committee recommend to Council that they approve the proposed revised Terms of Reference for the Gravel Advisory Committee. The motion carried unanimously. SCHEDULED MATTERS (continued) App 13-088 Public Input (9:15 a.m. - 10 mins.) Councillor Hollands asked the gallery if there were any issues that the public wishes to bring to the attention of Parkland County. No one came forward. App 13-089 Appointment: 9:30 a.m. (15 minutes) Acheson Business Association Parkland County Page 2 Printed on 12/23/2013 Governance and Priorities Meeting Minutes November 19, 2013 Committee Natalie Birnie, Executive Director Proposed Motion(s) That the Committee accept the presentation by Natalie Birnie, Acheson Business Association, for information. A motion was made by Council Member Tracey Melnyk that the Committee accept the presentation by the Acheson Business Association, for information. The motion carried unanimously. A motion was made by Council Member Jackie McCuaig that the presentation information from the Acheson Business Association be referred to the Economic Development & Tourism Advisory Committee for review. The motion carried unanimously. COMMUNICATIONS COM 13-084 Business World Magazine profile of Parkland County: Innovators in Infrastructure Proposed Motion(s) That the Committee accept the Business World Magazine article: Innovators in Infrastructure featuring Parkland County as information. A motion was made by Council Member AnnLisa Jensen that the Committee accept the Business World Magazine article: Innovators in Infrastructure featuring Parkland County as information. The motion carried unanimously. RECESS Committee Chair Hollands recessed the meeting at 9:55 a.m. and reconvened the meeting at 10:10 a.m. SCHEDULED MATTERS (continued) App 13-090 Appointment: 10:00 a.m. (20 minutes) Devonian Botanic Garden Dr. Lee Foote, Executive Director Katherine A. Irwin, Senior Development Officer - Faculty of Agricultural, Life & Environmental Sciences Proposed Motion(s) That the Committee accept the presentation by the Devonian Botanic Garden representatives as information. A motion was made by Council Member AnnLisa Jensen that the Committee accept the presentation by the Devonian Botanic Garden representatives as information. The motion carried unanimously. A motion was made by Council Member Phyllis Kobasiuk that Administration be directed to provide recommendations on Parkland County's investment in the Devonian Botanic Gardens Ecological Learning Centre for the next Parkland County Page 3 Printed on 12/23/2013 Governance and Priorities Meeting Minutes November 19, 2013 Committee Governance & Priorities Committee meeting. The motion carried unanimously. OLD BUSINESS There were no Old Business items presented at this meeting. NEW BUSINESS (continued) Legislative Matters There were no Legislative items presented at this meeting. Infrastructure Services Matters There were no Infrastructure Services items presented at this meeting. Development Services Matters There were no Development Services items presented at this meeting. COMMUNICATIONS (continued) COM 13-088 Board Policy B-CA Board of Directors Meetings, Tri Municipal Leisure Facility Corporation Proposed Motion(s) That the Committee accept the correspondence on Board Policy B- CA Board of Directors Meetings, Tri Municipal Leisure Facility Corporation as information A motion was made by Council Member Phyllis Kobasiuk that the Committee accept the correspondence on Board Policy B-CA Board of Directors Meetings, Tri Municipal Leisure Facility Corporation as information. The motion carried unanimously. COM 13-087 Road Surfacing Petition for Poplar Grove (portion of) country residential subdivision. Proposed Motion(s) That the Governance & Priorities Committee accept as information the receipt of a valid petition for Poplar Grove (portion of) subdivision under Policy EN001 Road Surfacing - Country Residential. A motion was made by Council Member Jackie McCuaig that the Governance & Priorities Committee accept as information the receipt of a valid petition for Poplar Grove (portion of) subdivision under Policy EN001 Road Surfacing - Country Residential. The motion carried unanimously. Parkland County Page 4 Printed on 12/23/2013 Governance and Priorities Meeting Minutes November 19, 2013 Committee COM 13-089 AAMDC Contact Newsletter Proposed Motion That the AAMDC Newsletter of November 7, 2013 be received for information, as presented. A motion was made by Council Member AnnLisa Jensen that the AAMDC Newsletter of November 7, 2013 be received for information, as presented. The motion carried unanimously. COM 13-090 Committee Reports Proposed Motion That the Committee Reports be received for information, as presented. A motion was made by Council Member Jackie McCuaig that the following committee reports be accepted for information: 1. Council Member Melnyk reported on AAMDC Convention 2. Council Member McCuaig commented on the AAMDC Convention 3. Council Member Kobasiuk reported on the AAMDC Convention and attended Tri-Region Chambers of Commerce Awards with Councillors Jensen, McCuaig and Mayor Shaigec where Parkland County recognized Supreme Group as Business of the Year. 4. Council Member Hollands reported on the AAMDC Convention, attended the Capital Region Board meeting and the Capital Region Wastewater Commission meeting where he was elected as Chair. 5. Mayor Shaigec reported on the Tri-Region Chamber event held at Stony Plain, the Capital Region Board, and the AAMDC Conference where Chief Administrative Officer Pat Vincent was recognized with R.W. Hay Award for excellence in rural administration. The motion carried unanimously. IN-CAMERA SESSION There were no In Camera items presented at this meeting. NEXT MEETING The next meeting is scheduled for Tuesday, December 3, 2013 at 9:00 a.m. Parkland County Page 5 Printed on 12/23/2013 Governance and Priorities Meeting Minutes November 19, 2013 Committee ADJOURNMENT Committee Chair Hollands adjourned the meeting at 10: 47 a.m. _________________________________ Committee Chair __________________________________ Recording Secretary Parkland County Page 6 Printed on 12/23/2013